Substitute Secretary Job at Teach Iowa in Des Moines

Position Information

• Position Type: District Support Staff
• Date Posted: 10/13/2025
• Location: Marion Independent School District
• District: Marion Independent School District
• Job Title: Substitute Secretary
• Reports To: Principal

Purpose

Provide temporary essential administrative and clerical support during staff absences. The ideal candidate will be responsible for managing the front office operations including answering phones, greeting visitors, managing student records and handling various clerical tasks.

Duties and Responsibilities

• Act as secretary and receptionist for the Principal and Associate Principal, performing any duty delegated by them.
• Answer telephone, tend routine inquiries and refer calls when needed.
• Sort teachers’ mail and distribute the same in mailboxes.
• Type letters, memoranda, reports, bulletins, forms, etc.
• Organize supplies and instructional materials for distribution to teachers.
• Maintain a log of visitors to the school.
• Process building purchase orders in conjunction with Central Office.
• Keep accurate data on personnel absences and records for substitute teachers.
• Arrange substitutes for any faculty who is absent.
• Work cooperatively with staff in other offices with the completion of large or time‑sensitive projects or emergencies.
• Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
• Protect confidentiality of records and information about students and staff and use discretion when sharing any such information within legal confines.
• Maintain a positive attitude with students, staff, parents, and visitors.

Knowledge, Skills, and Abilities

• Ability to communicate effectively and maintain positive working relationships.
• Ability and willingness to be flexible and respond to the changing needs of students and the district.
• Ability to handle information in a confidential manner.
• Ability to prioritize and coordinate multiple tasks.
• Ability to convey a positive and professional image to students, families, and colleagues.
• Ability to use and integrate technology appropriately in daily work, which includes basic computer skills to effectively use email, internet, word processing, and iPad applications.

Working Conditions

the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary based on activities taking place.

Additional Information

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all‑inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board’s right to assign or re‑assign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

Equal Employment Opportunity

Marion Independent School District is an EEO / AA employer.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination will be directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator Janelle Brouwer, Superintendent, Marion Independent School District, Marion, Iowa 52302; or by telephoning.

Inquiries or complaints regarding sex discrimination may be referred to the District’s Equity and Title IX Coordinator, Gretchen Kriegel, Assistant Superintendent, 777 South 15th Street, Marion, Iowa 52302 3.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination may also be directed in writing to the Equal Employment Opportunity Commission’s Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 800, Milwaukee, WI 53203‑2292 or TTY. or the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa 50319‑1004 or 1‑ This inquiry or complaint to the federal office may be done instead of or in addition to an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

Key Skills

Experience Working With Students, Early Childhood Education, Classroom Management, Classroom Experience, Lesson Planning, Preschool Experience, Special Education, Computer Literacy, Teaching, Cordova, Experience with Children, Toddler Care

Employment Details

• Employment Type: Full‑Time
• Experience: years
• Vacancy: 1