Chesapeake Bay Foundation
About the Grants Coordinator
The Chesapeake Bay Foundation seeks a Grants Coordinator in the Finance Department to be based at the Philip Merrill Environmental Center located in Annapolis, MD. Department Description
The Finance department provides high-quality financial information and management reporting that responds to the needs of funders, government regulators, administrators, and constituents. Position Overview
This position will perform a key role in the grant administration function within the Finance Department. The Grants Coordinator will work with and support the Grants Manager, Grants Accountant, and Manager of Public Funding and Grants with all aspects of grants administration. Emphasis will be data entry and data management, monitoring and reviewing grant expenditures for allowability, audit file maintenance, and accurate and timely financial reporting. Responsibilities
Develop an understanding of CBF’s activities, grants, contracts, subawards and internal and external financial reporting requirements to ensure proper data collection and documentation to facilitate accurate and timely reporting. Research and compile notice of funding opportunities for distribution to project managers across the organization. Assist with preparation of grant budgets and financial documents for applications and amendments. Preparation of financial reports to project managers and funding agencies by using data from accounting system. Gather appropriate backup documentation for external financial reports and CBF payment requests. Track CBF issued subawards and contracts to ensure reporting is received according to the agreement terms and follow up on outstanding submissions. Review and confirm that appropriate payment request documentation is provided to CBF by subawardees and contractors. Maintain electronic files ensuring appropriate documentation is readily available for, and in line with, auditing standards. Create and take lead on maintaining shared files and tracking mechanisms for all internal stakeholders on collaborative platforms such as Box and Smartsheet. Review and research posted expenses to ensure accuracy and allowability, perform data entry functions to track pertinent award information in workbooks and/or financial applications. Assist in the preparation and gathering of necessary information and documentation related to grant and subawardee schedules for fiscal year end audit. Assist the Budget Manager with monthly reporting. Contribute to a collaborative work environment with shifting priorities. Miscellaneous projects and duties as assigned by the CFO and Grants Manager. Preferred Qualifications
Bachelor’s Degree plus one to three years of relevant financial grants management experience preferred. Strong planning, administrative, organizational, and budget management skills. Ability to communicate effectively with and represent the Finance department to a wide range of internal and external stakeholders including state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others. Proficient with Microsoft Office applications. Strong attention to detail and ability to multi-task. Grants management experience for a not-for-profit 501(c)(3) and specifically with Federal OMB Regulations preferred. Experience with general ledger, financial software (preferably Sage Intacct, Adaptive Insights), financial statements, reconciliations, budgets, and audits is a plus. Salary
$53 - $55K
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The Chesapeake Bay Foundation seeks a Grants Coordinator in the Finance Department to be based at the Philip Merrill Environmental Center located in Annapolis, MD. Department Description
The Finance department provides high-quality financial information and management reporting that responds to the needs of funders, government regulators, administrators, and constituents. Position Overview
This position will perform a key role in the grant administration function within the Finance Department. The Grants Coordinator will work with and support the Grants Manager, Grants Accountant, and Manager of Public Funding and Grants with all aspects of grants administration. Emphasis will be data entry and data management, monitoring and reviewing grant expenditures for allowability, audit file maintenance, and accurate and timely financial reporting. Responsibilities
Develop an understanding of CBF’s activities, grants, contracts, subawards and internal and external financial reporting requirements to ensure proper data collection and documentation to facilitate accurate and timely reporting. Research and compile notice of funding opportunities for distribution to project managers across the organization. Assist with preparation of grant budgets and financial documents for applications and amendments. Preparation of financial reports to project managers and funding agencies by using data from accounting system. Gather appropriate backup documentation for external financial reports and CBF payment requests. Track CBF issued subawards and contracts to ensure reporting is received according to the agreement terms and follow up on outstanding submissions. Review and confirm that appropriate payment request documentation is provided to CBF by subawardees and contractors. Maintain electronic files ensuring appropriate documentation is readily available for, and in line with, auditing standards. Create and take lead on maintaining shared files and tracking mechanisms for all internal stakeholders on collaborative platforms such as Box and Smartsheet. Review and research posted expenses to ensure accuracy and allowability, perform data entry functions to track pertinent award information in workbooks and/or financial applications. Assist in the preparation and gathering of necessary information and documentation related to grant and subawardee schedules for fiscal year end audit. Assist the Budget Manager with monthly reporting. Contribute to a collaborative work environment with shifting priorities. Miscellaneous projects and duties as assigned by the CFO and Grants Manager. Preferred Qualifications
Bachelor’s Degree plus one to three years of relevant financial grants management experience preferred. Strong planning, administrative, organizational, and budget management skills. Ability to communicate effectively with and represent the Finance department to a wide range of internal and external stakeholders including state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others. Proficient with Microsoft Office applications. Strong attention to detail and ability to multi-task. Grants management experience for a not-for-profit 501(c)(3) and specifically with Federal OMB Regulations preferred. Experience with general ledger, financial software (preferably Sage Intacct, Adaptive Insights), financial statements, reconciliations, budgets, and audits is a plus. Salary
$53 - $55K
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