AppleOne
Administrative Assistant / Office Manager
Location :
Newport Beach, CA
Salary : $70,000 – $90,000 (Direct Hire)
Schedule :
Monday–Friday, 8 : 30 AM – 5 : 30 PM (Some overtime for company functions)
AppleOne has partnered with a prestigious private equity firm seeking a sharp, polished, and professional Administrative Assistant / Office Manager to join their team. This is an incredible opportunity to work in a high-end environment supporting the Executive Assistant and Partners onsite. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced setting with a strong sense of professionalism and discretion.
Key Responsibilities Executive Support Assist the Executive Assistant with scanning, mail sorting, and general administrative tasks.
Support Partners and employees with Outlook calendaring.
Prepare expense reports in Certify.
Cross-train on producing and printing reports in Adobe PDF.
Maintain proficiency in Microsoft Office Suite.
Office Management Answer Partner phone lines and provide exceptional client-facing communication.
Coordinate office facilities: parking arrangements, building communication, and employee onboarding.
Order lunches and assist with setup for meetings and events.
Monitor conference room calendars and cover reception desk as needed.
Assist guests with online parking validation.
Logistics & Ordering Manage overnight and delivery services (FedEx, UPS, Eclipse Messenger).
Order office supplies, toner, and kitchen items to maintain a well-stocked environment.
Requirements 5+ years of relevant administrative experience with demonstrated stability and longevity.
Proficiency in MS Outlook and Microsoft Office Suite.
Strong organizational skills and ability to learn quickly.
Excellent communication skills—professional yet approachable.
Self-starter with innovative ideas and a collaborative mindset.
Social and personable—comfortable planning company events and engaging with the entire team.
Why Join? This role offers the chance to work in a high-caliber, professional environment where you’ll have visibility with senior leadership and opportunities to grow. If you are polished, proactive, and thrive in a dynamic setting, we want to hear from you!
Apply today to join a team that values excellence, professionalism, and innovation.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here.
The pay transparency policy is available here.
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
Proficiency in MS Outlook and Microsoft Office Suite.
Strong organizational skills and ability to learn quickly.
Excellent communication skills—professional yet approachable.
he ideal candidate is proactive, detail-oriented.
#J-18808-Ljbffr
Location :
Newport Beach, CA
Salary : $70,000 – $90,000 (Direct Hire)
Schedule :
Monday–Friday, 8 : 30 AM – 5 : 30 PM (Some overtime for company functions)
AppleOne has partnered with a prestigious private equity firm seeking a sharp, polished, and professional Administrative Assistant / Office Manager to join their team. This is an incredible opportunity to work in a high-end environment supporting the Executive Assistant and Partners onsite. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced setting with a strong sense of professionalism and discretion.
Key Responsibilities Executive Support Assist the Executive Assistant with scanning, mail sorting, and general administrative tasks.
Support Partners and employees with Outlook calendaring.
Prepare expense reports in Certify.
Cross-train on producing and printing reports in Adobe PDF.
Maintain proficiency in Microsoft Office Suite.
Office Management Answer Partner phone lines and provide exceptional client-facing communication.
Coordinate office facilities: parking arrangements, building communication, and employee onboarding.
Order lunches and assist with setup for meetings and events.
Monitor conference room calendars and cover reception desk as needed.
Assist guests with online parking validation.
Logistics & Ordering Manage overnight and delivery services (FedEx, UPS, Eclipse Messenger).
Order office supplies, toner, and kitchen items to maintain a well-stocked environment.
Requirements 5+ years of relevant administrative experience with demonstrated stability and longevity.
Proficiency in MS Outlook and Microsoft Office Suite.
Strong organizational skills and ability to learn quickly.
Excellent communication skills—professional yet approachable.
Self-starter with innovative ideas and a collaborative mindset.
Social and personable—comfortable planning company events and engaging with the entire team.
Why Join? This role offers the chance to work in a high-caliber, professional environment where you’ll have visibility with senior leadership and opportunities to grow. If you are polished, proactive, and thrive in a dynamic setting, we want to hear from you!
Apply today to join a team that values excellence, professionalism, and innovation.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here.
The pay transparency policy is available here.
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
Proficiency in MS Outlook and Microsoft Office Suite.
Strong organizational skills and ability to learn quickly.
Excellent communication skills—professional yet approachable.
he ideal candidate is proactive, detail-oriented.
#J-18808-Ljbffr