Executive Assistant Job at Career Group in Los Angeles

Our client, a Los Angeles-based nonprofit organization, is seeking a professional Executive Assistant to provide high-level support to the executive leadership team. The ideal candidate will be organized, proactive, and able to manage a dynamic workload with discretion.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and format correspondence, reports, presentations, and other confidential materials.
• Coordinate logistics for board meetings, donor events, and community programs.
• Record and distribute meeting agendas and minutes, track follow-ups and action items.
• Act as liaison between executives, staff, board members, donors, and external partners.
• Maintain organized electronic and physical filing systems.
• Assist with special projects, research, and nonprofit initiatives as needed.

Qualifications

• 5+ years of executive-level administrative support experience, preferably in nonprofit, sports, or mission-driven organizations.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace; experience with donor databases or CRM systems a plus.
• Ability to manage multiple priorities, meet deadlines, and anticipate executive needs.
• High professionalism, discretion, and interpersonal skills.

Seniority level

Associate

Employment type

Temporary

Job function

Administrative

Industries

Non-profit Organizations

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