DB Roberts
Job Summary
The HR Assistant provides administrative and operational support to the Human Resources department. This role supports HR functions including employee records management, onboarding, audits, training coordination, and general administrative tasks.
Responsibilities
Other duties as assigned
Maintains and updates employee information in the HRIS system.
Files, organizes, and maintains personnel files; scans older files into HRIS system.
Responds to general inquiries and provides information to authorized parties.
Prepares exit letters, wage letters, and other HR documentation for HR Manager approval.
Assists with sending new hire onboarding packets.
Provides audit support and backup assistance to HR and payroll functions.
Distributes HR mail and processes returned USPS mail; assists with departmental mailings.
Creates and manages employee badges for building access.
Supports company events such as Annual Service Awards, Flu Clinics, and seasonal initiatives.
Maintains and orders departmental office supplies.
Supporting recruitment through the ATS, assisting with new hire gifts and onboarding support.
Prepares and submits quarterly census reports.
Supports the Learning and Development team as a training coordinator and assists with basic training tasks.
Education and Experience
High school diploma required, Associate's degree required, Bachelor's degree preferred.
1-2 years' related experience in human resources or related office/administrative work.
HR certifications (HRCI or SHRM) a plus.
ADP Workforce Now (WFN) experience is a plus.
Skills and Requirements
Required to be a U.S. Person as defined by ITAR (U.S. Citizen, Permanent Resident, Political Asylee, or Refugee).
Must be able to report to assigned office location during scheduled in-office workdays.
Working knowledge of Microsoft 365.
Strong customer service, detail oriented and clerical skills.
Ability to handle sensitive information with discretion and maintain confidentiality.
Physical Requirements Often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co‑workers, and customers. Sedentary work. Exerting up to 10 pounds of force occasionally, or negligible force frequently to lift, carry, push, pull or otherwise move objects. Substantial movements of the wrists, hands, and/or fingers. Required close visual acuity to perform tasks such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading. Reasonable accommodation may be provided to enable individuals to perform the essential functions of this job.
Working Conditions Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Equal Opportunity Employer We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.
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Responsibilities
Other duties as assigned
Maintains and updates employee information in the HRIS system.
Files, organizes, and maintains personnel files; scans older files into HRIS system.
Responds to general inquiries and provides information to authorized parties.
Prepares exit letters, wage letters, and other HR documentation for HR Manager approval.
Assists with sending new hire onboarding packets.
Provides audit support and backup assistance to HR and payroll functions.
Distributes HR mail and processes returned USPS mail; assists with departmental mailings.
Creates and manages employee badges for building access.
Supports company events such as Annual Service Awards, Flu Clinics, and seasonal initiatives.
Maintains and orders departmental office supplies.
Supporting recruitment through the ATS, assisting with new hire gifts and onboarding support.
Prepares and submits quarterly census reports.
Supports the Learning and Development team as a training coordinator and assists with basic training tasks.
Education and Experience
High school diploma required, Associate's degree required, Bachelor's degree preferred.
1-2 years' related experience in human resources or related office/administrative work.
HR certifications (HRCI or SHRM) a plus.
ADP Workforce Now (WFN) experience is a plus.
Skills and Requirements
Required to be a U.S. Person as defined by ITAR (U.S. Citizen, Permanent Resident, Political Asylee, or Refugee).
Must be able to report to assigned office location during scheduled in-office workdays.
Working knowledge of Microsoft 365.
Strong customer service, detail oriented and clerical skills.
Ability to handle sensitive information with discretion and maintain confidentiality.
Physical Requirements Often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co‑workers, and customers. Sedentary work. Exerting up to 10 pounds of force occasionally, or negligible force frequently to lift, carry, push, pull or otherwise move objects. Substantial movements of the wrists, hands, and/or fingers. Required close visual acuity to perform tasks such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading. Reasonable accommodation may be provided to enable individuals to perform the essential functions of this job.
Working Conditions Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Equal Opportunity Employer We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.
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