State of Idaho
We are seeking a detail‑oriented and organized
Technical Records Specialist 1
to join the State of Idaho Department of Administration. This role supports internal operations, maintains records, and ensures compliance with public records and open meeting laws. The ideal candidate is customer focused, tech‑savvy, and capable of managing multiple administrative tasks with a high level of confidentiality. Key Responsibilities
Greet visitors and provide information and assistance. Answer and route telephone calls; take and deliver messages. Coordinate requests from agencies and internal divisions. Assist leadership with special projects and administrative tasks. Serve as back‑up webmaster. Use proprietary software and digital filing systems to complete work. Review and update website content as needed. Process daily mail. Administer Public Records Requests—including tracking, distribution, and closeout—to ensure compliance with public records statutes and confidentiality. Manage scheduling and logistics for meetings, including:
Posting notices in compliance with Open Meeting Laws. Compiling and distributing meeting materials.
Minimum Qualifications
Monitoring a records system to identify and correct errors. Researching a variety of sources to resolve problems. Interpreting, explaining, and applying regulations, laws, or complex policies to carry out assignments. Entering and retrieving data using a computerized records system. Preferred Qualifications
Knowledge of Public Records Request administration. Experience with website administration and content updates. Strong command of business English, spelling, punctuation, and grammar. Excellent customer service and public relations skills. Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Please note: The successful candidate will be required to pass a fingerprint‑based background check. This position will also interact with a diverse customer base and must be able to interact in a non‑partisan manner when working in political environments. Benefits
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html. EEO/ADA/Veteran
The State of Idaho is committed to providing equal employment opportunities and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation, please contact (208) 334-2263 (TTY/TTD: 711) or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations. If you have questions about this position please contact us at: email: humanresources@adm.idaho.gov phone: 208.332.1819
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Technical Records Specialist 1
to join the State of Idaho Department of Administration. This role supports internal operations, maintains records, and ensures compliance with public records and open meeting laws. The ideal candidate is customer focused, tech‑savvy, and capable of managing multiple administrative tasks with a high level of confidentiality. Key Responsibilities
Greet visitors and provide information and assistance. Answer and route telephone calls; take and deliver messages. Coordinate requests from agencies and internal divisions. Assist leadership with special projects and administrative tasks. Serve as back‑up webmaster. Use proprietary software and digital filing systems to complete work. Review and update website content as needed. Process daily mail. Administer Public Records Requests—including tracking, distribution, and closeout—to ensure compliance with public records statutes and confidentiality. Manage scheduling and logistics for meetings, including:
Posting notices in compliance with Open Meeting Laws. Compiling and distributing meeting materials.
Minimum Qualifications
Monitoring a records system to identify and correct errors. Researching a variety of sources to resolve problems. Interpreting, explaining, and applying regulations, laws, or complex policies to carry out assignments. Entering and retrieving data using a computerized records system. Preferred Qualifications
Knowledge of Public Records Request administration. Experience with website administration and content updates. Strong command of business English, spelling, punctuation, and grammar. Excellent customer service and public relations skills. Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Please note: The successful candidate will be required to pass a fingerprint‑based background check. This position will also interact with a diverse customer base and must be able to interact in a non‑partisan manner when working in political environments. Benefits
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html. EEO/ADA/Veteran
The State of Idaho is committed to providing equal employment opportunities and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation, please contact (208) 334-2263 (TTY/TTD: 711) or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations. If you have questions about this position please contact us at: email: humanresources@adm.idaho.gov phone: 208.332.1819
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