PEI
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PEI Group has an exciting opportunity for an Event Manager to join the Event Operations team based in New York, reporting into the Head of Event Operations – US. The successful candidate will be tasked with delivering logistics requirements for a portfolio of USA-based B2B conferences, with 500+ attendees, 30+ sponsors per event & multiple breakout sessions.
Your main responsibilities will include:
Leading and supporting event planning for a large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end delivery Responsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliers Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractors Managing budgets of up to $2m with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events Sponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces. Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate Sales Building and managing event app and portal via third party suppliers Provide regular feedback and updates on event progress to line manager Leading the team on the day of the event; managing staff, assisting with speaker queries Manage delivery of post-conference material to speakers, delegates and sponsors Experience & Skills
Minimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition setting Experience leading on multiple events simultaneously Experience with building and managing events platforms such as events apps and/or virtual event platforms Experience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day delivery Budget management experience – forecasting and post-event budget analysis Strong onsite leadership skills Training will be conducted in the office at the start of your employment, our company hybrid policy is 3 days in the office and 2 days home working, and you will be required onsite for all event days (nationally & internationally where needed).
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Leading and supporting event planning for a large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end delivery Responsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliers Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractors Managing budgets of up to $2m with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events Sponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces. Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate Sales Building and managing event app and portal via third party suppliers Provide regular feedback and updates on event progress to line manager Leading the team on the day of the event; managing staff, assisting with speaker queries Manage delivery of post-conference material to speakers, delegates and sponsors Experience & Skills
Minimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition setting Experience leading on multiple events simultaneously Experience with building and managing events platforms such as events apps and/or virtual event platforms Experience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day delivery Budget management experience – forecasting and post-event budget analysis Strong onsite leadership skills Training will be conducted in the office at the start of your employment, our company hybrid policy is 3 days in the office and 2 days home working, and you will be required onsite for all event days (nationally & internationally where needed).
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