Swisher
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For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you.
The Sales Administration Specialist serves as the operational backbone of the Sales organization, providing high-level administrative, financial, and systems support to the EVP of Sales and Sales Leadership team. This position ensures operational excellence by managing vendor relationships, overseeing contract compliance, coordinating budget and accounts payable activities, and optimizing sales systems and enablement processes.
Key Responsibilities
Provide advanced administrative and operational support to the EVP Sales and Sales Leadership team, ensuring strategic priorities, deadlines, and deliverables are met
Coordinate vendor setup and contract management, maintaining accurate records and ensuring compliance with corporate and legal policies
Manage purchase orders, invoice approvals, and AP workflows, ensuring accuracy, timeliness, and alignment with budgetary controls
Serve as the primary liaison for field and internal sales teams, providing guidance on operational procedures, technology use, and administrative processes
Lead coordination of sales enablement and training initiatives, monitoring participation, completion, and performance outcomes
Develop and distribute standardized communication templates, schedules, and materials to ensure consistency and clarity across the sales organization
Identify and implement process improvements that enhance accuracy, streamline workflows, and strengthen sales operations efficiency
Collaborate cross‑functionally with Marketing, Category Management, and Field Sales team to align on operational needs and resolve process issues impacting Sales
Support planning and preparation for leadership meetings, reviews, and business updates, including presentations, reports, and follow‑up tracking
Qualifications
Bachelor’s degree in Business Administration or a combination of equivalent experience
5+ years of progressive experience in sales operations, administrative management, or commercial coordination within a manufacturing, distribution, or industrial environment
Demonstrated experience supporting senior leadership teams and managing confidential information with discretion
Proven ability to manage vendor setup, contracts, and accounts payable processes with accuracy and accountability
Strong organizational, analytical and documentation skills, capable of prioritizing multiple responsibilities in a fast‑paced environment
Excellent communication and relationship management skills with internal stakeholders and external partners
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with CRM and ERP systems (Salesforce, SAP, JD Edwards, or equivalent)
Process‑improvement mindset with strong problem‑solving and troubleshooting capability
What We Offer
Base salary and bonus program
Medical, dental, vision, life insurance effective on date of hire
Generous 401(k) Plan
Defined Contribution Plan
Paid vacation and paid holidays
Tuition reimbursement
Official Contact Information
Email: All official emails will come from an @Swisher.com address
Website: Verify job listings and contact details on https://careers.swisher.com
Important We will never contact you via Teams, Zoom, or Google Meets. If you qualify for an interview, the proper meeting method will be shared with you beforehand. Confidential information should only be shared through secure methods outside of email.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
General Business and Administrative
Industries
Manufacturing, Food and Beverage Services, and Tobacco Manufacturing
Referrals increase your chances of interviewing at Swisher by 2x.
Jacksonville, FL | $125,000.00‑$158,000.00 (2 days ago)
#J-18808-Ljbffr
For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you.
The Sales Administration Specialist serves as the operational backbone of the Sales organization, providing high-level administrative, financial, and systems support to the EVP of Sales and Sales Leadership team. This position ensures operational excellence by managing vendor relationships, overseeing contract compliance, coordinating budget and accounts payable activities, and optimizing sales systems and enablement processes.
Key Responsibilities
Provide advanced administrative and operational support to the EVP Sales and Sales Leadership team, ensuring strategic priorities, deadlines, and deliverables are met
Coordinate vendor setup and contract management, maintaining accurate records and ensuring compliance with corporate and legal policies
Manage purchase orders, invoice approvals, and AP workflows, ensuring accuracy, timeliness, and alignment with budgetary controls
Serve as the primary liaison for field and internal sales teams, providing guidance on operational procedures, technology use, and administrative processes
Lead coordination of sales enablement and training initiatives, monitoring participation, completion, and performance outcomes
Develop and distribute standardized communication templates, schedules, and materials to ensure consistency and clarity across the sales organization
Identify and implement process improvements that enhance accuracy, streamline workflows, and strengthen sales operations efficiency
Collaborate cross‑functionally with Marketing, Category Management, and Field Sales team to align on operational needs and resolve process issues impacting Sales
Support planning and preparation for leadership meetings, reviews, and business updates, including presentations, reports, and follow‑up tracking
Qualifications
Bachelor’s degree in Business Administration or a combination of equivalent experience
5+ years of progressive experience in sales operations, administrative management, or commercial coordination within a manufacturing, distribution, or industrial environment
Demonstrated experience supporting senior leadership teams and managing confidential information with discretion
Proven ability to manage vendor setup, contracts, and accounts payable processes with accuracy and accountability
Strong organizational, analytical and documentation skills, capable of prioritizing multiple responsibilities in a fast‑paced environment
Excellent communication and relationship management skills with internal stakeholders and external partners
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with CRM and ERP systems (Salesforce, SAP, JD Edwards, or equivalent)
Process‑improvement mindset with strong problem‑solving and troubleshooting capability
What We Offer
Base salary and bonus program
Medical, dental, vision, life insurance effective on date of hire
Generous 401(k) Plan
Defined Contribution Plan
Paid vacation and paid holidays
Tuition reimbursement
Official Contact Information
Email: All official emails will come from an @Swisher.com address
Website: Verify job listings and contact details on https://careers.swisher.com
Important We will never contact you via Teams, Zoom, or Google Meets. If you qualify for an interview, the proper meeting method will be shared with you beforehand. Confidential information should only be shared through secure methods outside of email.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
General Business and Administrative
Industries
Manufacturing, Food and Beverage Services, and Tobacco Manufacturing
Referrals increase your chances of interviewing at Swisher by 2x.
Jacksonville, FL | $125,000.00‑$158,000.00 (2 days ago)
#J-18808-Ljbffr