Randstad USA
Facilities Contract Operations Coordinator
Randstad USA, Sacramento, California, United States, 95828
Facilities Contract Operations Coordinator
Are you a highly organized professional with experience in contract administration and facilities support? A prominent, large‑scale regional healthcare provider is seeking a **Facilities Contract Operations Coordinator** to join their team in Sacramento. This dynamic role requires expertise in vendor management and strong customer service skills.
Location : Hybrid (Sacramento, CA) – Requires occasional in‑person presence at the Sacramento office. Local candidates only are considered.
Onsite Requirement : Once per week at the office (2300 River Plaza Dr, Sacramento, CA 95833).
Schedule : Full‑Time: 5 days per week, 8:00 AM – 5:00 PM PST (40 hours/week).
1‑Year Contract
General Summary
This role provides essential administrative and operational support to the Facilities Management Contracts Team. You will primarily coordinate and track vendor agreements for facility repairs and preventative maintenance across various affiliate sites. Additionally, you will provide crucial **backup support for inbound call center operations**, blending contract lifecycle management with customer‑facing communication responsibilities.
Key Responsibilities
Manage the end‑to‑end lifecycle of contracts for facility services and preventative maintenance.
Draft, execute, track, and follow up on vendor contracts and renewals.
Coordinate with facility sites and vendors to resolve contract discrepancies, change orders, or compliance issues.
Maintain accurate, audit‑ready documentation and records of all vendor agreements.
Monitor contract timelines and escalate outstanding items to ensure timely execution.
Call Center / Communication Support (As Needed)
Respond to and manage incoming service requests via phone or email.
Route calls or service tickets to the appropriate facilities team members.
Serve as a liaison between vendors, internal departments, and the local facilities team.
Follow up on unresolved issues to ensure proper closure and communication.
Required Qualifications
Experience : Minimum of 2+ years of experience in contract administration, vendor management, or facilities support.
Education (Preferred) : Bachelor's degree in Business, Accounting, Facilities Management, or a related field.
Skills :
Excellent organizational skills and meticulous attention to detail.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite, especially Excel and Outlook.
Ability to work independently while coordinating with multiple departments and stakeholders.
Comfort navigating fast‑paced environments, handling competing deadlines, and transitioning between detailed contract tasks and high‑volume service request communication.
Experience supporting a major facility and its affiliate network, including operations at the 2300 River Plaza Dr, Sacramento, CA site.
Seniority Level Associate
Employment Type Contract
Job Function Administrative and Consulting
Industry Hospitals and Health Care
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Location : Hybrid (Sacramento, CA) – Requires occasional in‑person presence at the Sacramento office. Local candidates only are considered.
Onsite Requirement : Once per week at the office (2300 River Plaza Dr, Sacramento, CA 95833).
Schedule : Full‑Time: 5 days per week, 8:00 AM – 5:00 PM PST (40 hours/week).
1‑Year Contract
General Summary
This role provides essential administrative and operational support to the Facilities Management Contracts Team. You will primarily coordinate and track vendor agreements for facility repairs and preventative maintenance across various affiliate sites. Additionally, you will provide crucial **backup support for inbound call center operations**, blending contract lifecycle management with customer‑facing communication responsibilities.
Key Responsibilities
Manage the end‑to‑end lifecycle of contracts for facility services and preventative maintenance.
Draft, execute, track, and follow up on vendor contracts and renewals.
Coordinate with facility sites and vendors to resolve contract discrepancies, change orders, or compliance issues.
Maintain accurate, audit‑ready documentation and records of all vendor agreements.
Monitor contract timelines and escalate outstanding items to ensure timely execution.
Call Center / Communication Support (As Needed)
Respond to and manage incoming service requests via phone or email.
Route calls or service tickets to the appropriate facilities team members.
Serve as a liaison between vendors, internal departments, and the local facilities team.
Follow up on unresolved issues to ensure proper closure and communication.
Required Qualifications
Experience : Minimum of 2+ years of experience in contract administration, vendor management, or facilities support.
Education (Preferred) : Bachelor's degree in Business, Accounting, Facilities Management, or a related field.
Skills :
Excellent organizational skills and meticulous attention to detail.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite, especially Excel and Outlook.
Ability to work independently while coordinating with multiple departments and stakeholders.
Comfort navigating fast‑paced environments, handling competing deadlines, and transitioning between detailed contract tasks and high‑volume service request communication.
Experience supporting a major facility and its affiliate network, including operations at the 2300 River Plaza Dr, Sacramento, CA site.
Seniority Level Associate
Employment Type Contract
Job Function Administrative and Consulting
Industry Hospitals and Health Care
#J-18808-Ljbffr