Georgia State University
Administrative Assistant (Temp)
Georgia State University, Atlanta, Georgia, United States, 30383
Administrative Assistant (Temp)
Office of International Initiatives
Georgia State University
Welcome to the Office of International Initiatives (OII) at Georgia State University. International Initiatives provides strategic leadership to integrate, coordinate and expand the University's international initiatives and global opportunities for faculty, students, staff and Atlanta area colleagues to collaborate, innovate and form engaged partnerships with far-reaching impact.
The Office of International Initiatives at Georgia State University is seeking to hire a part-time Administrative Assistant (Temp).
What Makes GSU a Great Place? A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting.
What Will You Do? This position will assist OII staff with drafting agreements, including filling in template information, reviewing drafts for accuracy and errors, and following up with stakeholders to obtain necessary details.
Duties and Responsibilities Include: Provide guidance to GSU units on the steps to develop an international agreement. Track and manage agreement review, approval, and notification workflows. Assemble print-ready agreements, including preparing and printing GSU-approved agreement for signing. Manage the agreements execution process, including obtaining internal GSU signature sign-off process, partners' signature process, mailing and notification of execution process. Work with OII Data Administrator and student workers to ensure data accuracy in agreements databases for reporting purposes. Update process and user guide documentation for agreement processes. Maintain physical and electronic agreement records. Send timely notifications of expiration to Program Directors to initiate the renewal process of expiring agreements. Ensure timely communication with university and external stakeholders on the status of agreements. Assist with the evaluation of partnership activity, e.g. gathering and presenting data on annual activities. Assist with creating and maintaining historical records about each international partnership, including partner profiles, contact information, and current and past activities. Assist with scheduling meetings and taking notes during meetings. Respond to ad hoc requests for information. Perform other duties as assigned.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Qualifications Minimum Requirements:
Associate's degree and 2 years of related experience; or a combination of education and experience.
Preferred Requirements:
Must have very strong attention to detail, editing skills, and organizational skills. Experience with or ability to learn how to utilize databases such as Sharepoint and MS Access Time management. Written and verbal communication with a variety of internal and external stakeholders, including overseas partners. Knowledge of MS Word, MS Excel, MS Teams.
Department
International Initaitives
Location
Atlanta Campus
Shift
Part-time / 20 hours per week.
Salary
$23.00 hour
Pay Grade
Temp
FLSA Status
Non-Exempt
Job Type
Temporary Work
Job Posting
11/05/25, 4:20:00 PM
Closing Date
11/20/25, 4:59:00 AM
Special Instructions To be fully considered for this position, all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application Resume
Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Notice Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
Equal Opportunity Employer Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
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Office of International Initiatives
Georgia State University
Welcome to the Office of International Initiatives (OII) at Georgia State University. International Initiatives provides strategic leadership to integrate, coordinate and expand the University's international initiatives and global opportunities for faculty, students, staff and Atlanta area colleagues to collaborate, innovate and form engaged partnerships with far-reaching impact.
The Office of International Initiatives at Georgia State University is seeking to hire a part-time Administrative Assistant (Temp).
What Makes GSU a Great Place? A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting.
What Will You Do? This position will assist OII staff with drafting agreements, including filling in template information, reviewing drafts for accuracy and errors, and following up with stakeholders to obtain necessary details.
Duties and Responsibilities Include: Provide guidance to GSU units on the steps to develop an international agreement. Track and manage agreement review, approval, and notification workflows. Assemble print-ready agreements, including preparing and printing GSU-approved agreement for signing. Manage the agreements execution process, including obtaining internal GSU signature sign-off process, partners' signature process, mailing and notification of execution process. Work with OII Data Administrator and student workers to ensure data accuracy in agreements databases for reporting purposes. Update process and user guide documentation for agreement processes. Maintain physical and electronic agreement records. Send timely notifications of expiration to Program Directors to initiate the renewal process of expiring agreements. Ensure timely communication with university and external stakeholders on the status of agreements. Assist with the evaluation of partnership activity, e.g. gathering and presenting data on annual activities. Assist with creating and maintaining historical records about each international partnership, including partner profiles, contact information, and current and past activities. Assist with scheduling meetings and taking notes during meetings. Respond to ad hoc requests for information. Perform other duties as assigned.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.
Qualifications Minimum Requirements:
Associate's degree and 2 years of related experience; or a combination of education and experience.
Preferred Requirements:
Must have very strong attention to detail, editing skills, and organizational skills. Experience with or ability to learn how to utilize databases such as Sharepoint and MS Access Time management. Written and verbal communication with a variety of internal and external stakeholders, including overseas partners. Knowledge of MS Word, MS Excel, MS Teams.
Department
International Initaitives
Location
Atlanta Campus
Shift
Part-time / 20 hours per week.
Salary
$23.00 hour
Pay Grade
Temp
FLSA Status
Non-Exempt
Job Type
Temporary Work
Job Posting
11/05/25, 4:20:00 PM
Closing Date
11/20/25, 4:59:00 AM
Special Instructions To be fully considered for this position, all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application Resume
Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Notice Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
Equal Opportunity Employer Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
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