The Greenlining Institute
Senior Coordinator, Human Resources
The Greenlining Institute, Oakland, California, United States, 94616
Greenlining is an equal opportunity employer committed to a diverse workforce. Greenlining is committed to building and maintaining a diverse staff and an inclusive workplace that values equity. We welcome applications from immigrants, BIPOC, LGBTQ applicants, and people with lived experience in poverty.
Job Title: Senior Coordinator, HR
Classification: Non-Exempt 35-Hour Work Week
Reports to: Associate Director - Human Resources
Grade Level: 7
Overview:
The Greenlining Institute works towards a future where communities of color can build wealth, live in healthy places filled with economic opportunity, and are ready to meet the challenges posed by climate change.
We work with communities of color to:
Understand and analyze the racist barriers to economic opportunity. Demand accountability from the public and private sectors to combat injustice. Foster consensus-building that produces long-term change and success. Bridge research and policy to spearhead innovative strategies at the intersections of racial, economic, and climate equity. To achieve our vision, we focus on four strategic issue areas: Economic Equity Climate Equity Transformative Communities Leadership Academy
The Greenlining Institute is deeply committed to justice and equity not just in the work we do in communities, but also within our organization. We actively work to create a diverse, inclusive, and supportive workplace that values lived experience, community wisdom, and racial equity. We particularly encourage applications from Black, Indigenous, and People of Color (BIPOC), immigrants, LGBTQ+ individuals, and those with lived experiences in historically marginalized communities.
Please note: you are not required to list your academic institution if you prefer not to disclose that information. To learn more about our work and impact, please visit www.greenlining.org.
The Opportunity:
The Senior Coordinator of HR & Payroll is a cross-functional HR professional who supports HR infrastructure, systems, and processes that underpin the employee experience at The Greenlining Institute. This role blends implementation and operational excellence across learning & development, payroll, compliance, HRIS/data systems, recruitment, and cross-org initiatives- ensuring alignment with both organizational goals and the union collective bargaining agreement. This role works with all staff and managers and to support them in the HR and management needs. This position reports to the Associate Director of HR.
The Senior Coordinator partners closely with the Associate Director of Human Resources to manage major Human Resources programs that drive team effectiveness, promote learning, and ensure HR compliance. They also serve as the point person for internal systems optimization, staff data integrity, and payroll execution - all while representing Human Resources in cross-functional teams.
Responsibilities:
Support Organization-wide HR Initiatives
Supports HR leadership in various projects intended to improve the employee experience, promote equity and inclusion, and build organizational commitment. Maintains employee records, processes HR transactions, and ensures accurate documentation in the HRIS. Manages offboarding processes, including exit interviews, equipment return, and final documentation. Supports benefits enrollment, changes, and inquiries, serving as a liaison between employees and benefits providers. Using ADP, assists with administration of human resources policies, procedures, and practices in alignment with Greenlining's values and in compliance with legal requirements. This includes upkeep of relevant HR files, including job descriptions Support staff engagement campaigns and activities. Support hiring teams in recruitment processes by posting jobs, scheduling interviews, and communicating with candidates. Draft offer letters, manage background check processes, and onboarding workflows. Track recruitment metrics and candidate data to support equitable hiring. Manage processes related to I-9 verifications, mandatory training, staff acknowledgments, and employment verifications. Partner on policy implementation (e.g., updated Safety Plans, Handbook rollouts, performance review policies). Performs other related duties as assigned. HR Systems & Data
Manage the day-to-day administration of core HR systems including ADP Workforce Now, Culture Amp, and Google Drive/Docs. Maintain employee records, documentation, and data accuracy across all systems (e.g., status changes, onboarding/offboarding, FMLA, promotions). Represent the People team in Workgroups (e.g, Infrastructure meeting) to ensure our systems reflect evolving organizational needs. Evolve People programs: Strengthen performance, engagement, and retention processes-building solutions that are lightweight, scalable, and aligned with how GLI operates Payroll Administration
Manage the semi-monthly payroll process, ensuring accuracy, timeliness, and compliance. Prepare payroll input files, track timesheets, and process retroactive payments, bonuses, garnishments, etc. Respond to staff inquiries (e.g., benefits, payroll deductions, taxes, leave balances, wage garnishments, employment verifications). Assists with the development and implementation of payroll practices, policies, and procedures. Organizational Learning & Development
Support the implementation of GLI's staff training strategy, in partnership with the Associate Director. Manage organization-wide learning experiences (e.g., performance management workshops, onboarding modules, growth & development sessions). Maintain digital L&D tools and documentation (e.g., manager guides, toolkits, career pathways resources). Coordination of Union Processes and Deliverables
Coordinating trainings needed to comply with the collective bargaining agreement (CBA) and create a positive unionized working environment. Complying with all reporting obligations determined by the CBA. Additional duties may be assigned
QUALIFICATIONS/REQUIREMENTS
HS Diploma or GED required, Bachelor's Degree preferred 2-3 years managing core HR processes in similar roles (e.g, HR Specialist, HR Generalist) or systems (e.g., onboarding, payroll, benefits, learning platforms, etc.) in a non-profit setting Demonstrated experience executing and improving operational systems, such as HRIS, performance platforms, or payroll systems (e.g., ADP Workforce Now, Culture Amp, Airtable) Proven ability to manage multiple people-facing processes (recruitment cycles, onboarding, offboarding, compliance calendars, etc.) with attention to detail and equity-centered practices Experience managing internal learning & development programs, including trainings, onboarding curricula, and tracking systems is a plus Working knowledge of laws and regulations in the areas of HR and/or Payroll. Experience working in a unionized environment. Proficient on Google Suite and ADP WorkforceNow/TotalSource. Team player with the ability to work independently while also supporting the team's goals and members. Ability to think on one's feet in response to changing circumstances. Strong project management skills to manage multiple priorities, stakeholders, and workflows. Excellent written and verbal communication skills. Ability to deliver effective and engaging presentations to groups. Ability to prepare reports and business correspondence. Commitment to excellence and high standards. Creativity, patience and a sense of humor. Authentic connection to the work and mission of The Greenlining Institute. The scope of responsibilities is not limited to those listed above and may change as organizational needs evolve. Specific work plan goals are developed each year to inform performance targets. This position is a hybrid role based out of Oakland, CA, where a minimum 2 days are required to be in person in the office.
SALARY: The salary range for this position is $76,760 - $85,839.
PHYSICAL DEMANDS:
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Greenlining does not discriminate based on race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law. Greenlining will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.
Must be legally authorized to work in the United States. Greenlining does not provide work visa sponsorship or support (e.g., H-1B, OPT, CPT, or other employment authorization sponsorships). All candidates must be I-9 eligible at the time of hire.
Job Title: Senior Coordinator, HR
Classification: Non-Exempt 35-Hour Work Week
Reports to: Associate Director - Human Resources
Grade Level: 7
Overview:
The Greenlining Institute works towards a future where communities of color can build wealth, live in healthy places filled with economic opportunity, and are ready to meet the challenges posed by climate change.
We work with communities of color to:
Understand and analyze the racist barriers to economic opportunity. Demand accountability from the public and private sectors to combat injustice. Foster consensus-building that produces long-term change and success. Bridge research and policy to spearhead innovative strategies at the intersections of racial, economic, and climate equity. To achieve our vision, we focus on four strategic issue areas: Economic Equity Climate Equity Transformative Communities Leadership Academy
The Greenlining Institute is deeply committed to justice and equity not just in the work we do in communities, but also within our organization. We actively work to create a diverse, inclusive, and supportive workplace that values lived experience, community wisdom, and racial equity. We particularly encourage applications from Black, Indigenous, and People of Color (BIPOC), immigrants, LGBTQ+ individuals, and those with lived experiences in historically marginalized communities.
Please note: you are not required to list your academic institution if you prefer not to disclose that information. To learn more about our work and impact, please visit www.greenlining.org.
The Opportunity:
The Senior Coordinator of HR & Payroll is a cross-functional HR professional who supports HR infrastructure, systems, and processes that underpin the employee experience at The Greenlining Institute. This role blends implementation and operational excellence across learning & development, payroll, compliance, HRIS/data systems, recruitment, and cross-org initiatives- ensuring alignment with both organizational goals and the union collective bargaining agreement. This role works with all staff and managers and to support them in the HR and management needs. This position reports to the Associate Director of HR.
The Senior Coordinator partners closely with the Associate Director of Human Resources to manage major Human Resources programs that drive team effectiveness, promote learning, and ensure HR compliance. They also serve as the point person for internal systems optimization, staff data integrity, and payroll execution - all while representing Human Resources in cross-functional teams.
Responsibilities:
Support Organization-wide HR Initiatives
Supports HR leadership in various projects intended to improve the employee experience, promote equity and inclusion, and build organizational commitment. Maintains employee records, processes HR transactions, and ensures accurate documentation in the HRIS. Manages offboarding processes, including exit interviews, equipment return, and final documentation. Supports benefits enrollment, changes, and inquiries, serving as a liaison between employees and benefits providers. Using ADP, assists with administration of human resources policies, procedures, and practices in alignment with Greenlining's values and in compliance with legal requirements. This includes upkeep of relevant HR files, including job descriptions Support staff engagement campaigns and activities. Support hiring teams in recruitment processes by posting jobs, scheduling interviews, and communicating with candidates. Draft offer letters, manage background check processes, and onboarding workflows. Track recruitment metrics and candidate data to support equitable hiring. Manage processes related to I-9 verifications, mandatory training, staff acknowledgments, and employment verifications. Partner on policy implementation (e.g., updated Safety Plans, Handbook rollouts, performance review policies). Performs other related duties as assigned. HR Systems & Data
Manage the day-to-day administration of core HR systems including ADP Workforce Now, Culture Amp, and Google Drive/Docs. Maintain employee records, documentation, and data accuracy across all systems (e.g., status changes, onboarding/offboarding, FMLA, promotions). Represent the People team in Workgroups (e.g, Infrastructure meeting) to ensure our systems reflect evolving organizational needs. Evolve People programs: Strengthen performance, engagement, and retention processes-building solutions that are lightweight, scalable, and aligned with how GLI operates Payroll Administration
Manage the semi-monthly payroll process, ensuring accuracy, timeliness, and compliance. Prepare payroll input files, track timesheets, and process retroactive payments, bonuses, garnishments, etc. Respond to staff inquiries (e.g., benefits, payroll deductions, taxes, leave balances, wage garnishments, employment verifications). Assists with the development and implementation of payroll practices, policies, and procedures. Organizational Learning & Development
Support the implementation of GLI's staff training strategy, in partnership with the Associate Director. Manage organization-wide learning experiences (e.g., performance management workshops, onboarding modules, growth & development sessions). Maintain digital L&D tools and documentation (e.g., manager guides, toolkits, career pathways resources). Coordination of Union Processes and Deliverables
Coordinating trainings needed to comply with the collective bargaining agreement (CBA) and create a positive unionized working environment. Complying with all reporting obligations determined by the CBA. Additional duties may be assigned
QUALIFICATIONS/REQUIREMENTS
HS Diploma or GED required, Bachelor's Degree preferred 2-3 years managing core HR processes in similar roles (e.g, HR Specialist, HR Generalist) or systems (e.g., onboarding, payroll, benefits, learning platforms, etc.) in a non-profit setting Demonstrated experience executing and improving operational systems, such as HRIS, performance platforms, or payroll systems (e.g., ADP Workforce Now, Culture Amp, Airtable) Proven ability to manage multiple people-facing processes (recruitment cycles, onboarding, offboarding, compliance calendars, etc.) with attention to detail and equity-centered practices Experience managing internal learning & development programs, including trainings, onboarding curricula, and tracking systems is a plus Working knowledge of laws and regulations in the areas of HR and/or Payroll. Experience working in a unionized environment. Proficient on Google Suite and ADP WorkforceNow/TotalSource. Team player with the ability to work independently while also supporting the team's goals and members. Ability to think on one's feet in response to changing circumstances. Strong project management skills to manage multiple priorities, stakeholders, and workflows. Excellent written and verbal communication skills. Ability to deliver effective and engaging presentations to groups. Ability to prepare reports and business correspondence. Commitment to excellence and high standards. Creativity, patience and a sense of humor. Authentic connection to the work and mission of The Greenlining Institute. The scope of responsibilities is not limited to those listed above and may change as organizational needs evolve. Specific work plan goals are developed each year to inform performance targets. This position is a hybrid role based out of Oakland, CA, where a minimum 2 days are required to be in person in the office.
SALARY: The salary range for this position is $76,760 - $85,839.
PHYSICAL DEMANDS:
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Greenlining does not discriminate based on race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law. Greenlining will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.
Must be legally authorized to work in the United States. Greenlining does not provide work visa sponsorship or support (e.g., H-1B, OPT, CPT, or other employment authorization sponsorships). All candidates must be I-9 eligible at the time of hire.