City of Lomita
This is a fulltime position in the Administrative Services Department. To be considered, applicants must submit a cover letter, resume, and a copy of their college degree with their application.
Under general direction, performs a variety of professional and administrative duties in support of the Citys Human Resources (HR) programs relating to benefits and leave administration, payroll, recruitment and selection, classification, compensation, employee relations, and other functions; completes research and administers special projects; and performs other related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED Receives general directionfrom the Human Resources Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is ajourney-level, confidential, non-represented classification in the Analyst series responsible for performing assigned complex work. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in this classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments.The incumbent is expected to demonstrate a complete understanding of all applicable policies, procedures, statutory and legal requirements, and work methods associated with assigned duties.Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Designs and conducts recruitment and selection activities with departments, including but not limited to development of recruitment schedule, job announcements and advertisements; participates in applicant screening, determines test criteria, test development and test administration, coordinates exams and oral boards, establishes eligibility lists, and coordinates final selection of candidates. Participates in classification studies and assists in the development of class specifications; conduct salary and benefit surveys; prepares and maintains a position classification plan including class specifications and revisions thereto. Participates in the disciplinary process by assisting City departments in the preparation of terminations, suspensions, and written reprimands; assists with or conduct employee relations investigations. Provides technical assistance to department staff on application and interpretation of personnel policies, procedures, and processes and provides advice and assistance regarding employment issues. Prepares, maintains and processes employee action forms, employment offer letters, verifications of employment, and employee leave of absence requests; Maintains personnel, medical, workers compensation and risk management files. Conducts new employee orientation. Researches, compiles and analyzes data; performs analysis and prepares findings and recommendations. Delivers outstanding internal and external customer service; communicates effectively orally and in writing with the public and fellow employees; Provides assistance to employees, applicants, agencies and the general public regarding questions related to the City's employment and personnel practices and policies. Designated as responsible party to request information from the Department of Justice on criminal history information for background checks and from medical clinic regarding employee medical status reports. Functions as the liaison on risk management issues; coordinator between claimants, staff, insurance companies, appraisers, third party administrators, attorneys and third parties to claims. Coordinates City-wide safety training needs with JPIA and City departments. Reviews and tracks performance evaluations and employee training. Coordinates the work of the third party workers' compensation claims administrator by reporting employee injuries, assisting in the investigation of claims; following up with employee and clinic on status of employee's work injuries. Participate in the meet and confer process as mandated by the Meyers-Milias-Brown Act or other laws. Monitors and maintains current on laws and issues related to public employment and risk management programs. Represents the Human Resources Department at meetings, training sessions and conferences and participates on City-wide committees, as assigned. Prepares various forms of correspondence including letters, reports, bulletins, requests for proposals (RFPs), announcements and memoranda; draft staff reports for City Council; compile and analyze statistical and financial data supporting staff reports; provide salary or survey information to other agencies as requested. Confers with individual employees, supervisors, and finance staff on any questions related to the employee payroll status. May assist in resolving payroll issues and in preparing specialized reports. Files and maintains a variety of records and reports related to payroll and personnel transactions. Performs other duties as assigned. Knowledge of: Confidentiality, compliance, security, and privacy protocols; Basic principles and practices of personnel processes, including record keeping, terminology, and accuracy; Benefits, classification and compensation, and employee relations; City personnel rules and Memorandum of Understanding (MOU); Federal and state regulations including, but not limited to California Labor Code; Public Employees Retirement Law and Fair Labor Standards Act; Federal and state employee leaves including workers compensation; Americans with Disability Act (ADA); Operations, procedures, policies, and precedents of the City; Records management methods and practices; Customer service and customer relations practices and principles; English usage, spelling, vocabulary, grammar, and punctuation; Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed; Microsoft Office; advanced skill specifically in Word and Excel Safe work methods and safety regulations. Ability to: Maintain confidentiality Provide professional human resources management services independently in the absence of supervision; Understand, interpret and apply human resources theory, applicable policies, procedures, laws, and regulations; Identify and respond to employee inquiries, complaints, concerns and needs; Conduct salary, benefit and classification surveys and prepare reports; Develop and implement recruitment and training programs; Maintain accurate and complete employee records; Assist with risk management claims To exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records. Perform basic mathematical calculations related to employee compensation Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with all levels of management, employees, the public and others encountered in the course of work Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical deadlines. Operate a variety of modern office equipment including computers and applicable software at an intermediate to advanced level;Adapt to changing technologies and learn functionality of new equipment and systems; Use English effectively to communicate in person, over the telephone, and in writing. Work independently and on project teams. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent toa bachelors degree from an accredited college or university with major coursework in public or business administration, human resources management, or a related field. Experience: Two (2) years of responsible human resources professional experience in employee benefits administration, recruitment and selection, classification and compensation, and/or employee relations. Licenses and Certifications: Possession of a valid California Class C Drivers License, to be maintained throughout employment. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.? ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. CONFIDENTIAL POSITION This position is designated as a "Confidential" position pursuant to the provisions of the Meyers-Milias-Brown Act. #J-18808-Ljbffr
SUPERVISION RECEIVED AND EXERCISED Receives general directionfrom the Human Resources Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is ajourney-level, confidential, non-represented classification in the Analyst series responsible for performing assigned complex work. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in this classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments.The incumbent is expected to demonstrate a complete understanding of all applicable policies, procedures, statutory and legal requirements, and work methods associated with assigned duties.Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Designs and conducts recruitment and selection activities with departments, including but not limited to development of recruitment schedule, job announcements and advertisements; participates in applicant screening, determines test criteria, test development and test administration, coordinates exams and oral boards, establishes eligibility lists, and coordinates final selection of candidates. Participates in classification studies and assists in the development of class specifications; conduct salary and benefit surveys; prepares and maintains a position classification plan including class specifications and revisions thereto. Participates in the disciplinary process by assisting City departments in the preparation of terminations, suspensions, and written reprimands; assists with or conduct employee relations investigations. Provides technical assistance to department staff on application and interpretation of personnel policies, procedures, and processes and provides advice and assistance regarding employment issues. Prepares, maintains and processes employee action forms, employment offer letters, verifications of employment, and employee leave of absence requests; Maintains personnel, medical, workers compensation and risk management files. Conducts new employee orientation. Researches, compiles and analyzes data; performs analysis and prepares findings and recommendations. Delivers outstanding internal and external customer service; communicates effectively orally and in writing with the public and fellow employees; Provides assistance to employees, applicants, agencies and the general public regarding questions related to the City's employment and personnel practices and policies. Designated as responsible party to request information from the Department of Justice on criminal history information for background checks and from medical clinic regarding employee medical status reports. Functions as the liaison on risk management issues; coordinator between claimants, staff, insurance companies, appraisers, third party administrators, attorneys and third parties to claims. Coordinates City-wide safety training needs with JPIA and City departments. Reviews and tracks performance evaluations and employee training. Coordinates the work of the third party workers' compensation claims administrator by reporting employee injuries, assisting in the investigation of claims; following up with employee and clinic on status of employee's work injuries. Participate in the meet and confer process as mandated by the Meyers-Milias-Brown Act or other laws. Monitors and maintains current on laws and issues related to public employment and risk management programs. Represents the Human Resources Department at meetings, training sessions and conferences and participates on City-wide committees, as assigned. Prepares various forms of correspondence including letters, reports, bulletins, requests for proposals (RFPs), announcements and memoranda; draft staff reports for City Council; compile and analyze statistical and financial data supporting staff reports; provide salary or survey information to other agencies as requested. Confers with individual employees, supervisors, and finance staff on any questions related to the employee payroll status. May assist in resolving payroll issues and in preparing specialized reports. Files and maintains a variety of records and reports related to payroll and personnel transactions. Performs other duties as assigned. Knowledge of: Confidentiality, compliance, security, and privacy protocols; Basic principles and practices of personnel processes, including record keeping, terminology, and accuracy; Benefits, classification and compensation, and employee relations; City personnel rules and Memorandum of Understanding (MOU); Federal and state regulations including, but not limited to California Labor Code; Public Employees Retirement Law and Fair Labor Standards Act; Federal and state employee leaves including workers compensation; Americans with Disability Act (ADA); Operations, procedures, policies, and precedents of the City; Records management methods and practices; Customer service and customer relations practices and principles; English usage, spelling, vocabulary, grammar, and punctuation; Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed; Microsoft Office; advanced skill specifically in Word and Excel Safe work methods and safety regulations. Ability to: Maintain confidentiality Provide professional human resources management services independently in the absence of supervision; Understand, interpret and apply human resources theory, applicable policies, procedures, laws, and regulations; Identify and respond to employee inquiries, complaints, concerns and needs; Conduct salary, benefit and classification surveys and prepare reports; Develop and implement recruitment and training programs; Maintain accurate and complete employee records; Assist with risk management claims To exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records. Perform basic mathematical calculations related to employee compensation Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationships with all levels of management, employees, the public and others encountered in the course of work Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical deadlines. Operate a variety of modern office equipment including computers and applicable software at an intermediate to advanced level;Adapt to changing technologies and learn functionality of new equipment and systems; Use English effectively to communicate in person, over the telephone, and in writing. Work independently and on project teams. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent toa bachelors degree from an accredited college or university with major coursework in public or business administration, human resources management, or a related field. Experience: Two (2) years of responsible human resources professional experience in employee benefits administration, recruitment and selection, classification and compensation, and/or employee relations. Licenses and Certifications: Possession of a valid California Class C Drivers License, to be maintained throughout employment. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.? ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. CONFIDENTIAL POSITION This position is designated as a "Confidential" position pursuant to the provisions of the Meyers-Milias-Brown Act. #J-18808-Ljbffr