University of Hawaii System
Program Specialist (0097179)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Description
Title: Program Specialist
Position Number:
0097179 Hiring Unit: C OF SOC SCI, ETHNIC STUDIES DEPT, ETHNIC STUDIES DEPT Location:
UH at Manoa Date Posted: July 24, 2025 Closing Date: August 7, 2025 Band:
A Salary:
salary schedules and placement information Full Time/Part Time:
Full-time Month:
11-month Temporary/Permanent: Permanent
Duties and Responsibilities
*Provides administrative support services to the Department and Department Chair in a wide range of matters ensuring the smooth running of the department. *Manages daily operations of the department office, serving as the principal liaison for the department to UH offices and entities. Evaluates, prioritizes, and recommends appropriate information for dissemination to departmental faculty and staff, students, and alumni. *Organizes and maintains paper, electronic, and confidential files for the department, including personnel, student records, course documents, inventory, and maintenance contracts. *Works with the College's Shared Services team and provides department-level budget, fiscal, and human resources support. *Assists with the administrative processes for departmental personnel actions, including leave requests, the maintenance of the department's lecturer pool list, and the coordination of appointment letters for lecturers and graduate assistants. *Assists with the administrative processes for fiscal documents for the department, such as coordinating purchases, researching items, soliciting bids if necessary, travel documents, reimbursements, inventory, etc. *Works with the Department Chair on the process of faculty promotion and tenure. Monitors status of faculty contract renewals and periodic reviews. *Assists the Department Chair with course scheduling, book orders, summer student admission, session and outreach registration and scheduling. *Works with ACCESS (Advising, Civic, and Community Engagement in the Social Sciences) advisors to provide support services to faculty and students relating to Ethnic Studies certificate, minor, and major, Aloha Pathways, and Manoa Academy. Assists the Department Chair with space assignments within the department and room assignments for classes and other activities. *Coordinates parking and parking passes for the Department. *Assists with the coordination of departmental program event planning, student convocation or functions, outreach activities, and other academic activities. *Prepares and completes procurement activities for various department UH Foundation and RCUH accounts. *Monitors and updates information on the department's online sites. Supervises and trains student assistants. Other duties as assigned. *Denotes essential functions
Minimum Qualifications Possession of a baccalaureate degree in business administration, education, arts and sciences, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for fiscal, human resources, and/or office management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated. Functional knowledge of principles, practices and techniques in fiscal, human resources, and/or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal, human resources, and/or office management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of fiscal, human resources, and/or office management. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheets. Demonstrated ability to follow oral and written instructions. Desirable Qualifications
Previous experience in a university setting, providing support and communicating effectively with faculty, students, staff, and others in the university community. Working knowledge of university human resources, purchasing, and/or course scheduling processes. Knowledge of UH fiscal and/or human resources policies and procedures. Familiarity with UH information systems, such as Kuali Financial System, eTravel, Banner, Star, SECE.
To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach the following required documents: Cover letter indicating how you satisfy the minimum and desirable qualifications, Resume, Names and contact information for at least three professional references, and Official transcripts (copies accepted, however official transcripts will be required upon hire).
Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.
Inquiries: Monisha Das Gupta; dasgupta@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/
, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/
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0097179 Hiring Unit: C OF SOC SCI, ETHNIC STUDIES DEPT, ETHNIC STUDIES DEPT Location:
UH at Manoa Date Posted: July 24, 2025 Closing Date: August 7, 2025 Band:
A Salary:
salary schedules and placement information Full Time/Part Time:
Full-time Month:
11-month Temporary/Permanent: Permanent
Duties and Responsibilities
*Provides administrative support services to the Department and Department Chair in a wide range of matters ensuring the smooth running of the department. *Manages daily operations of the department office, serving as the principal liaison for the department to UH offices and entities. Evaluates, prioritizes, and recommends appropriate information for dissemination to departmental faculty and staff, students, and alumni. *Organizes and maintains paper, electronic, and confidential files for the department, including personnel, student records, course documents, inventory, and maintenance contracts. *Works with the College's Shared Services team and provides department-level budget, fiscal, and human resources support. *Assists with the administrative processes for departmental personnel actions, including leave requests, the maintenance of the department's lecturer pool list, and the coordination of appointment letters for lecturers and graduate assistants. *Assists with the administrative processes for fiscal documents for the department, such as coordinating purchases, researching items, soliciting bids if necessary, travel documents, reimbursements, inventory, etc. *Works with the Department Chair on the process of faculty promotion and tenure. Monitors status of faculty contract renewals and periodic reviews. *Assists the Department Chair with course scheduling, book orders, summer student admission, session and outreach registration and scheduling. *Works with ACCESS (Advising, Civic, and Community Engagement in the Social Sciences) advisors to provide support services to faculty and students relating to Ethnic Studies certificate, minor, and major, Aloha Pathways, and Manoa Academy. Assists the Department Chair with space assignments within the department and room assignments for classes and other activities. *Coordinates parking and parking passes for the Department. *Assists with the coordination of departmental program event planning, student convocation or functions, outreach activities, and other academic activities. *Prepares and completes procurement activities for various department UH Foundation and RCUH accounts. *Monitors and updates information on the department's online sites. Supervises and trains student assistants. Other duties as assigned. *Denotes essential functions
Minimum Qualifications Possession of a baccalaureate degree in business administration, education, arts and sciences, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for fiscal, human resources, and/or office management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated. Functional knowledge of principles, practices and techniques in fiscal, human resources, and/or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with fiscal, human resources, and/or office management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of fiscal, human resources, and/or office management. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheets. Demonstrated ability to follow oral and written instructions. Desirable Qualifications
Previous experience in a university setting, providing support and communicating effectively with faculty, students, staff, and others in the university community. Working knowledge of university human resources, purchasing, and/or course scheduling processes. Knowledge of UH fiscal and/or human resources policies and procedures. Familiarity with UH information systems, such as Kuali Financial System, eTravel, Banner, Star, SECE.
To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach the following required documents: Cover letter indicating how you satisfy the minimum and desirable qualifications, Resume, Names and contact information for at least three professional references, and Official transcripts (copies accepted, however official transcripts will be required upon hire).
Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.
Inquiries: Monisha Das Gupta; dasgupta@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:
https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/
, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/
#J-18808-Ljbffr