American Association for the Advancement of Science (AAAS)
Facilities Manager
American Association for the Advancement of Science (AAAS), Washington, District of Columbia, us, 20022
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Facilities Manager
Location : Washington DC (on site)
Work schedule : Monday to Friday, 8:30 am to 5:00 pm
$126,550 +10% bonus
OVERALL ROLE AND RESPONSIBILITIES
You'll manage daily operations at assigned sites while based full-time at the client location in Washington DC.
Key aspects include:
Serving as primary client contact
Implementing and maintaining building procedures
Managing facilities services, procurement, budgets, contractors, HSEQ, projects, and staff
Supporting high-profile properties in Washington DC, New York, Ottawa, Honolulu, Mexico, and leased sites in Chicago, Los Angeles, and Port of Spain
Some travel required within the Americas region and potentially overseas
MAJOR RESPONSIBILITIES Client & Stakeholder Management Communicate with Department staff, contractors, and service providers
Address work order requests
Coordinate work schedules around client downtime windows
Deliver exceptional customer service
Build relationships with stakeholders at all levels
Property & Facilities Management Lead staff and contractors across North American sites
Monitor vendor performance and track work order completion
Prioritize and schedule maintenance work
Manage maintenance contracts and warranty obligations
Apply standard processes and support vendor procurement
Conduct property inspections and assist with audits
Cover for Senior Facilities Manager when needed
Project Management Support minor capital works delivery
Work with procurement on vendor selection
Financial Management Develop and manage operating and capital budgets
Process purchase orders and receipts promptly
Identify cost savings opportunities
Support financial reporting and compliance
Help develop multi-year improvement plans
Health & Safety Management Ensure compliance with JLL, client, and legal requirements
Verify vendor safety documentation
Maintain safety procedures and incident reporting
Support risk management programs and audits
Review contractor safety methods
General Duties Conduct regular site inspections
Improve operational efficiencies
Implement best practices
Maintain facility management systems
Meet performance targets
Escort visitors when required
Ensure security protocols are followed
CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA Ideal Candidate Profile Required Qualifications
Degree in engineering, facilities, or property management Experience in client-facing facilities management, especially in public sector Technical knowledge of building systems (HVAC, chillers, fire protection, electrical, BMS) Vendor management experience for specialized services Strong budget and procurement management skills Experience with CMMS systems and Microsoft Office HSEQ compliance knowledge Desired Skills
Bilingual in English and Spanish Experience with JLL systems (Corrigo, CMO, UniForm) Facilities team management experience Key Competencies
Client focus and relationship management with high-level personnel Self-motivated with ability to manage conflicting priorities Problem-solving and decision-making under pressure Independent worker who meets performance targets Strong written and verbal communication skills Team player with active listening skills Professional, honest, and trustworthy approach REPORTING TO Senior Facilities Manager, Washington DC #BEjobs #HVACjobs #Ejobs #FMjobs #MMjobs #MHVACjobs #OEjobs #PMjobs #PCjobs #GMjobs #Pjobs #ProjMjobs Estimated total compensation for this position: 139,205.00 - 139,205.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data
. Location: On-site -Washington, DC
Job Tags: If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement
. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process -
you may
email us at accomodationrequest@am.jll.com
.
This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us
page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and
responsibilities.
Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.
#J-18808-Ljbffr
Implementing and maintaining building procedures
Managing facilities services, procurement, budgets, contractors, HSEQ, projects, and staff
Supporting high-profile properties in Washington DC, New York, Ottawa, Honolulu, Mexico, and leased sites in Chicago, Los Angeles, and Port of Spain
Some travel required within the Americas region and potentially overseas
MAJOR RESPONSIBILITIES Client & Stakeholder Management Communicate with Department staff, contractors, and service providers
Address work order requests
Coordinate work schedules around client downtime windows
Deliver exceptional customer service
Build relationships with stakeholders at all levels
Property & Facilities Management Lead staff and contractors across North American sites
Monitor vendor performance and track work order completion
Prioritize and schedule maintenance work
Manage maintenance contracts and warranty obligations
Apply standard processes and support vendor procurement
Conduct property inspections and assist with audits
Cover for Senior Facilities Manager when needed
Project Management Support minor capital works delivery
Work with procurement on vendor selection
Financial Management Develop and manage operating and capital budgets
Process purchase orders and receipts promptly
Identify cost savings opportunities
Support financial reporting and compliance
Help develop multi-year improvement plans
Health & Safety Management Ensure compliance with JLL, client, and legal requirements
Verify vendor safety documentation
Maintain safety procedures and incident reporting
Support risk management programs and audits
Review contractor safety methods
General Duties Conduct regular site inspections
Improve operational efficiencies
Implement best practices
Maintain facility management systems
Meet performance targets
Escort visitors when required
Ensure security protocols are followed
CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA Ideal Candidate Profile Required Qualifications
Degree in engineering, facilities, or property management Experience in client-facing facilities management, especially in public sector Technical knowledge of building systems (HVAC, chillers, fire protection, electrical, BMS) Vendor management experience for specialized services Strong budget and procurement management skills Experience with CMMS systems and Microsoft Office HSEQ compliance knowledge Desired Skills
Bilingual in English and Spanish Experience with JLL systems (Corrigo, CMO, UniForm) Facilities team management experience Key Competencies
Client focus and relationship management with high-level personnel Self-motivated with ability to manage conflicting priorities Problem-solving and decision-making under pressure Independent worker who meets performance targets Strong written and verbal communication skills Team player with active listening skills Professional, honest, and trustworthy approach REPORTING TO Senior Facilities Manager, Washington DC #BEjobs #HVACjobs #Ejobs #FMjobs #MMjobs #MHVACjobs #OEjobs #PMjobs #PCjobs #GMjobs #Pjobs #ProjMjobs Estimated total compensation for this position: 139,205.00 - 139,205.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data
. Location: On-site -Washington, DC
Job Tags: If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement
. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process -
you may
email us at accomodationrequest@am.jll.com
.
This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us
page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and
responsibilities.
Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.
#J-18808-Ljbffr