Morrison Foerster
At MoFo, we couldn’t write our own success story without yours. Ready to write your story?
Join MoFo as a
EXECUTIVE ASSISTANT
on our Legal Secretaries team! This role is based in San Francisco https://www.mofo.com/offices ABOUT THE ROLE The Executive Assistant provides administrative and project management support to the CAO, CLTO, CHRO, CMBDO, and CDIO. Uses discretion and judgment in providing communication coordination, administrative assistance, document preparation, meetings and appointments coordination, office and client visit and travel coordination, firmwide programs and initiatives planning, and project management assistance. Ensures and protects confidentiality of information and data. Ensures client services and satisfaction are attained in all areas of position. Executive Assistance Ensure administrative needs are met, including preparation of reimbursements, invoice approvals, timesheet approvals, copying, meeting materials, office organization, etc. Prepare and edit routine documents and communications; assist in the preparation and distribution of often highly confidential material, including editing and revising PowerPoint presentations. Assist international offices with obtaining official documents as needed. Maintain various records and files that are not part of the Records Center. Collaborate on and proactively initiate administrative projects to support and to address process improvement. Meetings and Appointments Coordination Manage Chief calendars and meeting requests, using judgment and discretion to ensure appropriate prioritization. Efficiently schedule and coordinate meetings across multiple domestic and international offices. Manage complex scheduling for high level meetings with Firm management; facilitate participation in meetings, applying judgment based on key participant availability and other factors. Coordinate closely with participants and their assistants to ensure seamless service. Coordinate scheduling and assist with materials preparation and distribution for regular meetings. Manage content and preparation for staff, organizational meetings, etc., including soliciting topics, preparing agendas, preparing and distributing meeting materials, organizing schedules, meeting room details and setups, etc. Prepare materials with appropriate content and format depending on type of meeting, level, participants, etc. Gather and prepare, as appropriate, all materials necessary to prepare for internal and external meetings and appointments. Leverage AI tools to streamline administrative tasks and improve efficiency. Travel, Office, and Client Visit Coordination Manage and arrange travel; develop travel itineraries, coordinate with offices, external constituents, etc. Assist in scheduling meetings in offices to ensure that meetings are appropriately prioritized and targeted. Research, as appropriate, documentation requirements for travel to foreign jurisdictions and facilitate obtaining all required documents. ABOUT YOU Education and Experience Five or more years as an executive assistant or assistant to a senior executive or senior professional services partner preferred. Law firm experience preferred. Teamwork and Applied Skills Highly polished communications and interpersonal skills. Ability to interact diplomatically and confidently with senior management and all levels of law firm personnel. Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues. Advanced technology skills, with high proficiency in MS Word, Excel, PowerPoint, Outlook, Forms, and Visio Strong research skills and proficiency in utilizing electronic searches and databases. Excellent organizational and time management skills, and the ability to simultaneously manage multiple highly detailed projects. Ability to analyze needs and to determine priorities based on general direction and business objectives. Ability to apply effective independent judgment. Excellent attention to detail and follow-through skills. High comfort level with stressful job and communication requirements. Ability to maintain composure under pressure. Ability to prioritize conflicting demands. Experience with AI tools for administrative tasks is a plus. Ability to maintain a flexible work schedule and to work overtime. ABOUT MOFO At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition. About Us: https://www.mofo.com/about Diversity + Inclusion: https://careers.mofo.com/careers-diversity Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation ABOUT OUR BENEFITS MoFo offers a comprehensive benefits package starting on your first day. A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family. Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care. Global wellness program, including free access to Talkspace and Calm apps. Annual community service day to make an impact on your community and a birthday holiday just for fun. Education reimbursement annually. Dedicated Talent Development team. Competitive annual profit-sharing contribution. Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications. San Francisco salary range: $104k to $145k For questions regarding this position, please e-mail
jobs@mofo.com
#J-18808-Ljbffr
EXECUTIVE ASSISTANT
on our Legal Secretaries team! This role is based in San Francisco https://www.mofo.com/offices ABOUT THE ROLE The Executive Assistant provides administrative and project management support to the CAO, CLTO, CHRO, CMBDO, and CDIO. Uses discretion and judgment in providing communication coordination, administrative assistance, document preparation, meetings and appointments coordination, office and client visit and travel coordination, firmwide programs and initiatives planning, and project management assistance. Ensures and protects confidentiality of information and data. Ensures client services and satisfaction are attained in all areas of position. Executive Assistance Ensure administrative needs are met, including preparation of reimbursements, invoice approvals, timesheet approvals, copying, meeting materials, office organization, etc. Prepare and edit routine documents and communications; assist in the preparation and distribution of often highly confidential material, including editing and revising PowerPoint presentations. Assist international offices with obtaining official documents as needed. Maintain various records and files that are not part of the Records Center. Collaborate on and proactively initiate administrative projects to support and to address process improvement. Meetings and Appointments Coordination Manage Chief calendars and meeting requests, using judgment and discretion to ensure appropriate prioritization. Efficiently schedule and coordinate meetings across multiple domestic and international offices. Manage complex scheduling for high level meetings with Firm management; facilitate participation in meetings, applying judgment based on key participant availability and other factors. Coordinate closely with participants and their assistants to ensure seamless service. Coordinate scheduling and assist with materials preparation and distribution for regular meetings. Manage content and preparation for staff, organizational meetings, etc., including soliciting topics, preparing agendas, preparing and distributing meeting materials, organizing schedules, meeting room details and setups, etc. Prepare materials with appropriate content and format depending on type of meeting, level, participants, etc. Gather and prepare, as appropriate, all materials necessary to prepare for internal and external meetings and appointments. Leverage AI tools to streamline administrative tasks and improve efficiency. Travel, Office, and Client Visit Coordination Manage and arrange travel; develop travel itineraries, coordinate with offices, external constituents, etc. Assist in scheduling meetings in offices to ensure that meetings are appropriately prioritized and targeted. Research, as appropriate, documentation requirements for travel to foreign jurisdictions and facilitate obtaining all required documents. ABOUT YOU Education and Experience Five or more years as an executive assistant or assistant to a senior executive or senior professional services partner preferred. Law firm experience preferred. Teamwork and Applied Skills Highly polished communications and interpersonal skills. Ability to interact diplomatically and confidently with senior management and all levels of law firm personnel. Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues. Advanced technology skills, with high proficiency in MS Word, Excel, PowerPoint, Outlook, Forms, and Visio Strong research skills and proficiency in utilizing electronic searches and databases. Excellent organizational and time management skills, and the ability to simultaneously manage multiple highly detailed projects. Ability to analyze needs and to determine priorities based on general direction and business objectives. Ability to apply effective independent judgment. Excellent attention to detail and follow-through skills. High comfort level with stressful job and communication requirements. Ability to maintain composure under pressure. Ability to prioritize conflicting demands. Experience with AI tools for administrative tasks is a plus. Ability to maintain a flexible work schedule and to work overtime. ABOUT MOFO At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition. About Us: https://www.mofo.com/about Diversity + Inclusion: https://careers.mofo.com/careers-diversity Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation ABOUT OUR BENEFITS MoFo offers a comprehensive benefits package starting on your first day. A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family. Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care. Global wellness program, including free access to Talkspace and Calm apps. Annual community service day to make an impact on your community and a birthday holiday just for fun. Education reimbursement annually. Dedicated Talent Development team. Competitive annual profit-sharing contribution. Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications. San Francisco salary range: $104k to $145k For questions regarding this position, please e-mail
jobs@mofo.com
#J-18808-Ljbffr