Recruiting Coordinator - Seed - San Jose (Third-Party Associate) Job at ByteDanc

Recruiting Coordinator - Seed - San Jose (Third-Party Associate) About the Team The ByteDance Seed team, established in 2023, is on a mission to discover new frontiers in artificial general intelligence. We are a world‑class AI research team dedicated to long‑term, foundational research that drives real technological progress and societal benefit. Our work spans large language models, computer vision, world models, and next‑generation interfaces. With labs across the U.S., Singapore, and China, our research already powers over 50 applications, including Doubao, Coze and Jimeng. We are seeking a Recruiting Coordinator to join our Talent Acquisition team in support of the AI Fundamental Research groups at ByteDance. In this role, you will be a key partner to recruiters, hiring managers, and interviewers, collaborating closely to ensure a smooth and efficient recruiting process. This position requires excellent organizational skills, clear communication, and the ability to thrive in a fast‑paced, high‑volume environment. The role is based in our San Jose office and operates on a hybrid schedule, with a minimum of three days onsite each week. Responsibilities Coordinate high‑volume interview scheduling, serving as the central point of contact for candidates, interviewers, and business leaders. Champion an exceptional candidate experience through timely, professional, and empathetic communication from initial contact to final decision. Collaborate with recruiters and hiring managers to continuously refine and optimize hiring workflows, identifying bottlenecks and boosting overall efficiency. Leverage data to drive decisions by conducting bi‑weekly analysis on key recruiting metrics (e.g., interview volume, time‑to‑hire, candidate pass‑through rates) and sharing actionable insights. Manage the logistics and candidate communications for key recruiting projects and events designed to attract top‑tier AI talent. Provide essential coordination and logistical support for recruiting events, projects, and other talent engagement initiatives. Qualifications Minimum Qualifications: Bachelor’s degree or equivalent practical experience. 1+ years of experience in recruiting coordination, HR operations, or a related role. Exceptional organizational and time‑management skills, with a proven ability to manage multiple competing priorities with high attention to detail. Strong communication and interpersonal skills, with the ability to interact effectively with candidates, recruiters, and business leaders. Preferred Qualifications: Experience working in a fast‑paced, high‑volume recruiting environment. Proficiency with Google Workspace or Microsoft Office Suite. Experience with an Applicant Tracking System (ATS). Important Note This job posting is on behalf of a third‑party agency. This is a six‑month temporary assignment managed by a third‑party agency, who will be your employer. While you may be assigned to work at ByteDance, you will not be a ByteDance employee. All contractual terms, including payroll and benefits, will be handled by the third‑party agency. By applying, you agree that the information provided in your application may be processed and retained by ByteDance for recruitment purposes and shared with the third‑party agency in accordance with ByteDance's Applicant Privacy Notice. Reasonable Accommodation ByteDance is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request #J-18808-Ljbffr