Jackson Walker LLP
Litigation Legal Administrative Assistant
Jackson Walker LLP, the largest law firm in Texas, invites applications for a full‑time Litigation Legal Administrative Assistant in our Austin office. The role supports the delivery of high‑quality legal services by providing complex secretarial and administrative assistance to attorneys.
FLSA Status:
Non‑Exempt Reports To:
Office Administrator
ESSENTIAL DUTIES & RESPONSIBILITIES
Provide excellent customer service by answering phone lines and communicating with clients.
Draft standard pleadings, correspondence, memoranda, and other documents.
Perform e‑filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
Maintain and organize files.
Participate in the timely review and submission of prebills and/or client bills.
Accurately file court documents (electronic and paper) and determine local or judge‑specific requirements.
Coordinate and arrange travel and meetings.
Accurately prepare and submit client intake forms.
Regularly update client files, notebooks, and pleading indices.
Maintain attorney‑specific case lists, charts, status, and outcomes.
Enter, review, and revise timesheets accurately.
Proofread all documents to ensure accuracy and completeness.
Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
Effectively manage and monitor calendaring of deadlines and key dates.
QUALIFICATIONS
Bilingual proficiency in Spanish and English (spoken and written) is required to support communication with Spanish‑speaking clients and stakeholders.
Proficient knowledge of legal documents, formatting, table of contents, table of authorities, styles, track changes, inserting and labeling PDF documents, and converting PDFs to Word.
Strong computer proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Experience with a Document Management System (iManage experience a plus).
Experience with time entry, e‑filing (state, federal, and regulatory agencies), and database software.
Experience opening files and running conflict checks.
Excellent written and verbal communication skills; demonstrated understanding of correct grammar, spelling, and punctuation.
Ability to work effectively and proactively within a team environment.
Strong time‑management skills and the ability to work under pressure in a fast‑paced environment.
Ability to coordinate multiple tasks concurrently and meet deadlines.
Strong organizational, interpersonal skills, and attention to detail.
Ability to handle confidential documents and information appropriately.
Education
Bachelor’s degree from an accredited college or university preferred.
High school diploma or GED required.
Years of Experience
Minimum of 5 years’ prior experience in a law firm environment.
Working Conditions
Normal office environment with little exposure to excessive noise and temperature.
Location & Salary Austin, TX – Salary range $55,000.00 to $65,000.00 per year.
Seniority level: Associate Employment type: Full‑time Job function: Legal Industries: Law Practice
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job‑related factors.
If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com
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FLSA Status:
Non‑Exempt Reports To:
Office Administrator
ESSENTIAL DUTIES & RESPONSIBILITIES
Provide excellent customer service by answering phone lines and communicating with clients.
Draft standard pleadings, correspondence, memoranda, and other documents.
Perform e‑filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
Maintain and organize files.
Participate in the timely review and submission of prebills and/or client bills.
Accurately file court documents (electronic and paper) and determine local or judge‑specific requirements.
Coordinate and arrange travel and meetings.
Accurately prepare and submit client intake forms.
Regularly update client files, notebooks, and pleading indices.
Maintain attorney‑specific case lists, charts, status, and outcomes.
Enter, review, and revise timesheets accurately.
Proofread all documents to ensure accuracy and completeness.
Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
Effectively manage and monitor calendaring of deadlines and key dates.
QUALIFICATIONS
Bilingual proficiency in Spanish and English (spoken and written) is required to support communication with Spanish‑speaking clients and stakeholders.
Proficient knowledge of legal documents, formatting, table of contents, table of authorities, styles, track changes, inserting and labeling PDF documents, and converting PDFs to Word.
Strong computer proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Experience with a Document Management System (iManage experience a plus).
Experience with time entry, e‑filing (state, federal, and regulatory agencies), and database software.
Experience opening files and running conflict checks.
Excellent written and verbal communication skills; demonstrated understanding of correct grammar, spelling, and punctuation.
Ability to work effectively and proactively within a team environment.
Strong time‑management skills and the ability to work under pressure in a fast‑paced environment.
Ability to coordinate multiple tasks concurrently and meet deadlines.
Strong organizational, interpersonal skills, and attention to detail.
Ability to handle confidential documents and information appropriately.
Education
Bachelor’s degree from an accredited college or university preferred.
High school diploma or GED required.
Years of Experience
Minimum of 5 years’ prior experience in a law firm environment.
Working Conditions
Normal office environment with little exposure to excessive noise and temperature.
Location & Salary Austin, TX – Salary range $55,000.00 to $65,000.00 per year.
Seniority level: Associate Employment type: Full‑time Job function: Legal Industries: Law Practice
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job‑related factors.
If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com
#J-18808-Ljbffr