Paul Davis Restoration of Utah
Accounts Receivable Specialist - Centerville, UT
Paul Davis Restoration of Utah, Kaysville, Utah, United States, 84037
Accounts Receivable Specialist - Centerville, UT
Paul Davis Restoration of Utah is part of a national franchise organization that provides services to repair and clean up damage to residential, institutional, and commercial structures. The Accounts Receivable (A/R) Specialist is responsible for managing and overseeing all aspects of the company’s accounts receivable functions, ensuring timely and accurate billing, tracking of outstanding balances, and collaborating with internal and external stakeholders to resolve payment issues.
Responsibilities
Accounts Receivable Management:
Manage the entire A/R process, ensuring accurate and timely invoicing.
Run and review the A/R report on a weekly basis to track outstanding balances.
Monitor customer accounts for non-payments, delayed payments, and other irregularities.
Invoicing:
Serve as the primary point of contact for all invoicing matters.
Prepare, review, and send invoices to customers in alignment with project milestones and contract terms.
Ensure that all invoices are issued in compliance with company policies and customer contracts.
Collaboration with Project Teams:
Work closely with Project Managers and Project Coordinators to monitor project progress and ensure timely billing.
Provide A/R status updates to Project Managers and Project Coordinators, highlighting any outstanding balances and potential issues.
Payment Resolution:
Follow up on overdue invoices and coordinate with customers to resolve payment issues.
Collaborate with Department Manager to escalate unresolved payment issues and recommend appropriate actions.
Work with external counsel on collections and legal actions for payments past 60 days overdue.
Reporting and Analysis:
Prepare and present regular A/R aging reports to management.
Analyze A/R data to identify trends and areas for improvement in the billing and collection process.
Continuous Improvement:
Identify and implement process improvements to enhance the efficiency and effectiveness of the A/R function.
Requirements
3+ years experience as a Data Entry Clerk, Cost Accountant, Cost Analyst, Accountant, or similar role
Restoration industry experience is preferred but not required
Experience with QuickBooks or Sage preferred but not required
Degree in Accounting preferred but not required
GAAP experience preferred but not required
Computer literacy, Excel proficiency
Great interpersonal skills and ability to communicate and work effectively with others
Strong time management skills and excellent analytical skills with attention to detail
Integrity, with an ability to handle confidential information
Ability to research and resolve billing discrepancies
Work on tight deadlines and very organized
Knowledge of file management, transcription, and other administrative procedures
Benefits
Paid Time Off
7 Company Paid Holidays
401(k) with Company Match
Medical, Dental, Vision, Life, Supplemental, Disability Insurance Offered
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Responsibilities
Accounts Receivable Management:
Manage the entire A/R process, ensuring accurate and timely invoicing.
Run and review the A/R report on a weekly basis to track outstanding balances.
Monitor customer accounts for non-payments, delayed payments, and other irregularities.
Invoicing:
Serve as the primary point of contact for all invoicing matters.
Prepare, review, and send invoices to customers in alignment with project milestones and contract terms.
Ensure that all invoices are issued in compliance with company policies and customer contracts.
Collaboration with Project Teams:
Work closely with Project Managers and Project Coordinators to monitor project progress and ensure timely billing.
Provide A/R status updates to Project Managers and Project Coordinators, highlighting any outstanding balances and potential issues.
Payment Resolution:
Follow up on overdue invoices and coordinate with customers to resolve payment issues.
Collaborate with Department Manager to escalate unresolved payment issues and recommend appropriate actions.
Work with external counsel on collections and legal actions for payments past 60 days overdue.
Reporting and Analysis:
Prepare and present regular A/R aging reports to management.
Analyze A/R data to identify trends and areas for improvement in the billing and collection process.
Continuous Improvement:
Identify and implement process improvements to enhance the efficiency and effectiveness of the A/R function.
Requirements
3+ years experience as a Data Entry Clerk, Cost Accountant, Cost Analyst, Accountant, or similar role
Restoration industry experience is preferred but not required
Experience with QuickBooks or Sage preferred but not required
Degree in Accounting preferred but not required
GAAP experience preferred but not required
Computer literacy, Excel proficiency
Great interpersonal skills and ability to communicate and work effectively with others
Strong time management skills and excellent analytical skills with attention to detail
Integrity, with an ability to handle confidential information
Ability to research and resolve billing discrepancies
Work on tight deadlines and very organized
Knowledge of file management, transcription, and other administrative procedures
Benefits
Paid Time Off
7 Company Paid Holidays
401(k) with Company Match
Medical, Dental, Vision, Life, Supplemental, Disability Insurance Offered
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