State of Florida
Requisition No: 864869
Agency: Department of Transportation
Working Title: ADMINISTRATIVE ASSISTANT II - 55004467
Pay Plan: SES
Position Number: 55004467
Salary: $51,340.77 - $58,851.78
Posting Closing Date: 11/11/2025
Job Posting Description 851 / Highway Operations ANTICIPATED VACANCY OPEN COMPETITIVE SELECTED EXEMPT SERVICE FULL-TIME
Contact Person CONTACT PERSON: Karen Mackey CONTACT PHONE NUMBER: 954-934-1249 CONTACT EMAIL ADDRESS: Karen.Mackey@dot.state.fl.us
Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.
Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do Administrative Assistant II/Highway Operations This position will provide administrative support across Highway Operations; handling purchases and invoice processing in compliance with state and departmental guidelines while maintaining updated contact lists and org charts, and managing the Operations SharePoint site to ensure accurate, organized content.
Your Specific Responsibilities
Provides administrative support to the multiple departments within Highway Operations.
Maintains and updates the team's calendars and includes travel information on the invites.
Prepares itineraries and reimbursements for the entire Florida Department of Transportation Operations team.
Reviews correspondence, invoices, contracts, and other documents for authorization and signature to ensure compliance with policies and procedures.
Ensures documents and correspondence are ready for final signatures, ensuring correct grammar, punctuation, and spelling.
Assists the Operations & Management Consultant II in recommending changes to existing processes to improve the operations team.
Manages and administers access to data systems.
Makes various purchases for Operations, processing all invoices promptly in compliance with State statutory requirements.
Maintains a common filing system for Operations, adhering to all applicable Florida State guidelines related to records management.
Serves as the primary point of contact for the Operations SharePoint site, creating sub-sites as needed and approved.
Supports Emergency Operations Center in times of activation.
Serves as the Operations Cost Center Delegate for Workplace Contingency Plan Builder (WPCPB).
The Successful Candidate will have the following required Knowledge, Skills, and Abilities
Knowledge
of administrative and office support principles and practices.
Knowledge
of policies and procedures for purchasing goods/services and processing and approving purchasing card invoices.
Skills
in Windows applications, Microsoft Office.
Ability
to communicate effectively, orally and in writing with internal and external customers.
Ability
to operate standard business and office equipment.
Ability
to understand and apply applicable rules, regulations, policies and procedures.
Ability
to prepare correspondence and administrative reports.
Ability
to maintain an appointment calendar, schedule meetings and make travel arrangements.
Ability
to work independently.
Ability
to handle multiple tasks and interruptions.
Ability
to maintain strict confidentiality when handling sensitive issues.
Ability
to prioritize tasks and projects.
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
Employee Assistance Program (EAP)
Special Requirements You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
Equal Opportunity Statement The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Accommodations for Disabilities The Florida Department of Transportation values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities affirmative action plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request, reasonable accommodations may be provided. For assistance, contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300.
Drug-Free Workplace All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Seniority Level
Entry level
Employment Type
Contract
Job Function
Administrative
Government Administration
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Job Posting Description 851 / Highway Operations ANTICIPATED VACANCY OPEN COMPETITIVE SELECTED EXEMPT SERVICE FULL-TIME
Contact Person CONTACT PERSON: Karen Mackey CONTACT PHONE NUMBER: 954-934-1249 CONTACT EMAIL ADDRESS: Karen.Mackey@dot.state.fl.us
Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.
Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do Administrative Assistant II/Highway Operations This position will provide administrative support across Highway Operations; handling purchases and invoice processing in compliance with state and departmental guidelines while maintaining updated contact lists and org charts, and managing the Operations SharePoint site to ensure accurate, organized content.
Your Specific Responsibilities
Provides administrative support to the multiple departments within Highway Operations.
Maintains and updates the team's calendars and includes travel information on the invites.
Prepares itineraries and reimbursements for the entire Florida Department of Transportation Operations team.
Reviews correspondence, invoices, contracts, and other documents for authorization and signature to ensure compliance with policies and procedures.
Ensures documents and correspondence are ready for final signatures, ensuring correct grammar, punctuation, and spelling.
Assists the Operations & Management Consultant II in recommending changes to existing processes to improve the operations team.
Manages and administers access to data systems.
Makes various purchases for Operations, processing all invoices promptly in compliance with State statutory requirements.
Maintains a common filing system for Operations, adhering to all applicable Florida State guidelines related to records management.
Serves as the primary point of contact for the Operations SharePoint site, creating sub-sites as needed and approved.
Supports Emergency Operations Center in times of activation.
Serves as the Operations Cost Center Delegate for Workplace Contingency Plan Builder (WPCPB).
The Successful Candidate will have the following required Knowledge, Skills, and Abilities
Knowledge
of administrative and office support principles and practices.
Knowledge
of policies and procedures for purchasing goods/services and processing and approving purchasing card invoices.
Skills
in Windows applications, Microsoft Office.
Ability
to communicate effectively, orally and in writing with internal and external customers.
Ability
to operate standard business and office equipment.
Ability
to understand and apply applicable rules, regulations, policies and procedures.
Ability
to prepare correspondence and administrative reports.
Ability
to maintain an appointment calendar, schedule meetings and make travel arrangements.
Ability
to work independently.
Ability
to handle multiple tasks and interruptions.
Ability
to maintain strict confidentiality when handling sensitive issues.
Ability
to prioritize tasks and projects.
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
Employee Assistance Program (EAP)
Special Requirements You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
Equal Opportunity Statement The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Accommodations for Disabilities The Florida Department of Transportation values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities affirmative action plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request, reasonable accommodations may be provided. For assistance, contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300.
Drug-Free Workplace All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Seniority Level
Entry level
Employment Type
Contract
Job Function
Administrative
Government Administration
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