National Museum of Wildlife Art
MONTSHIRE MUSEUM OF SCIENCE POSITION DESCRIPTION
Director of Finance
Job Posting Date: October 14, 2025
SUPERVISOR:
Executive Director DEPARTMENT:
Administration OVERVIEW This position serves as a member of the Montshires senior management team and as an advisor to the Executive Director in the areas of strategic financial planning, internal controls, compliance, and safeguarding of museum assets. This position is responsible for general, grants and capital accounting, budgeting, financial reporting, audit preparation, risk management, investment tracking and reporting, administration of employee benefit plans, and coordination of select HR processes. RESPONSIBILITIES Primary responsibilities include maintenance of general ledger and accounts; effective coordination of billing, fund allocation and annual audit; budget and reporting; payroll; accounts; insurance and deposits. This position also oversees payroll processing and staff enrollment into health, retirement and other benefits plans; coordinates insurance processing, workers compensation, disability and other insurance claims; and assists with general HR processes. Specific responsibilities include: Strategic Financial Planning
In collaboration with the Executive Director, develops and executes long-term financial strategies to ensure the Museums profitability and sustainability. General Accounting and Finance Operations
Maintains general ledger and accounts. Monitors operational cash flow. Ensures timely deposits into accounts. Prepares invoices for payment. Oversees billing. Processes and monitors credit card activities. Reconciles, and creates invoices and reports for active grants. Oversees and reconciles museum accounts. Ensures timely and accurate use of restricted funds, including grants and endowment funds. Budgeting and Financial Forecasting
Oversees development of the Museums annual operating, project and capital budgets. Assists with grant budget creation. Produces financial forecasts for operations and capital needs. Updates five-year capital investment plan. Tracks income and expenses for museum operations, grant-funded and capital projects. Financial Reporting
Generates monthly, quarterly and annual reports on revenue, expenses, and overall financial performance for key stakeholders. Grants
Maintains SAM and registrations. Completes contracting, insurance and certifications for new awards. Performs quarterly invoicing for active grants. Creates quarterly, annual and final financial reports for federal, state and foundation grants. Audit Coordination and Support
Prepares required materials and oversees annual audit. Serves as liaison with external auditor. Facilitates annual tax return filing. Payroll
Oversees smooth operation of payroll processing, taxes, retirement contributions, and accounting of staff time and attendance. Reconciles staff time and attendance data with grant time tracking. Administration of Employee Benefits and General HR
Ensures new hire employment eligibility. Coordinates new hire background checks. Oversees new hire and annual enrollments into health, retirement and other benefits. Maintains personnel records. Assists with insurance processing, including workers compensation, disability and other insurance claims. Ensures 403(b) compliance and annual Form 5500 filing. Assists with employment termination and offboarding, as needed Risk Management
Identifies and manages financial risks associated with business operations and investments. Serve as liaison with insurance agencies and carriers for policy updates and claim processing. Investment Oversight
Monitors and reports on investment performance to Investment Committee of the Board of Trustees. Executes transactions and transfers between investment, endowment and operations accounts. Staff Liaison
Serves as staff liaison to Finance and Investment Committees of the Montshire Board of Trustees. Prepares quarterly board finance and investment reports. Attends select committee and board meetings. Staff Supervision and Departmental Management:
Hiring, training, and overseeing staff in the finance office. Coordinates administration of internships and work study programs. SUPERVISION OF OTHERS:
Supervises Finance and Grants Assistant EXPERIENCE, KNOWLEDGE & SKILLS REQUIREMENTS Collaborative team player with a passion for the mission of the Montshire Museum of Science Four-year college degree in finance, accounting or business administration; advanced degree (MBA) and/or certification (CPA) preferred Minimum of 5-7 years of experience in senior-level nonprofit finance / accounting of mid-sized organization required (minimum $2M annual budget) with strong understanding of cost control principles and GAAP, and demonstrated experience negotiating contracts, tracking investment, and creating financial reports Minimum 3 years of employee benefits administration experience (including health, retirement, STD/LTD, flex accounts, FMLA, workers compensation) Minimum 3 years supervisory experience of finance office and bookkeeping and/or accounting staff Able to analyze and interpret financial data and prepare clear, concise, accurate, and timely financial reports, statements and projections Strong computer skills, particularly
Microsoft Office (Word, PowerPoint, and Excel - including formatting, formulas and calculated fields) Google Workspace (Gmail, Google Drive, Docs, Sheets, Calendar) CRM/ relational databases (FileMaker or similar) Accounting software and databases (QuickBooks online or similar) Payroll platforms (Paychex or similar) Grant portals (federal, state, private foundations) Electronic fund transfer platforms
Detail-oriented and adept at developing and modernizing systems for organizing work, time and physical workspace Proactive, appropriate and articulate in both written and oral communication Highly ethical and mature in dealing with others, and able to handle confidential information appropriately Embraces a growth mindset with a strong desire to learn new things and expand abilities Detail-Able to work collaboratively as part of a team, as well as independently Able to work, prioritize and focus amid frequent interruptions Flexible thinking and ability to adjust expectations as needed Clean driving record with reliable transportation WORKING CONDITIONS In-person position, in congenial, fast-paced non-profit office environment Must work well in both individual and team settings Long periods of sitting at a desk and working on a computer Frequent use of private vehicle required for bank runs and other museum business All Montshire employees must provide proof of COVID-19 vaccination All Montshire employees are subject to a criminal background check TIME COMMITMENT Full-time, exempt position (37.5 hours/week) General work schedule is Monday to Friday 8:00 4:00 pm, with occasional after-hours work required to attend and prepare for meetings, staff museum-wide events, and ensure smooth annual budget and audit preparation. SALARY AND BENEFITS Salary: $96,000 - $102,000 annually depending on education, experience, skills, and certifications. Full Montshire benefits, including health insurance, 403(b) retirement savings, generous paid personal time and sick leave, life insurance, and short- and long-term disability insurance. The Montshire Museum of Science is an Equal Opportunity Employer #J-18808-Ljbffr
Executive Director DEPARTMENT:
Administration OVERVIEW This position serves as a member of the Montshires senior management team and as an advisor to the Executive Director in the areas of strategic financial planning, internal controls, compliance, and safeguarding of museum assets. This position is responsible for general, grants and capital accounting, budgeting, financial reporting, audit preparation, risk management, investment tracking and reporting, administration of employee benefit plans, and coordination of select HR processes. RESPONSIBILITIES Primary responsibilities include maintenance of general ledger and accounts; effective coordination of billing, fund allocation and annual audit; budget and reporting; payroll; accounts; insurance and deposits. This position also oversees payroll processing and staff enrollment into health, retirement and other benefits plans; coordinates insurance processing, workers compensation, disability and other insurance claims; and assists with general HR processes. Specific responsibilities include: Strategic Financial Planning
In collaboration with the Executive Director, develops and executes long-term financial strategies to ensure the Museums profitability and sustainability. General Accounting and Finance Operations
Maintains general ledger and accounts. Monitors operational cash flow. Ensures timely deposits into accounts. Prepares invoices for payment. Oversees billing. Processes and monitors credit card activities. Reconciles, and creates invoices and reports for active grants. Oversees and reconciles museum accounts. Ensures timely and accurate use of restricted funds, including grants and endowment funds. Budgeting and Financial Forecasting
Oversees development of the Museums annual operating, project and capital budgets. Assists with grant budget creation. Produces financial forecasts for operations and capital needs. Updates five-year capital investment plan. Tracks income and expenses for museum operations, grant-funded and capital projects. Financial Reporting
Generates monthly, quarterly and annual reports on revenue, expenses, and overall financial performance for key stakeholders. Grants
Maintains SAM and registrations. Completes contracting, insurance and certifications for new awards. Performs quarterly invoicing for active grants. Creates quarterly, annual and final financial reports for federal, state and foundation grants. Audit Coordination and Support
Prepares required materials and oversees annual audit. Serves as liaison with external auditor. Facilitates annual tax return filing. Payroll
Oversees smooth operation of payroll processing, taxes, retirement contributions, and accounting of staff time and attendance. Reconciles staff time and attendance data with grant time tracking. Administration of Employee Benefits and General HR
Ensures new hire employment eligibility. Coordinates new hire background checks. Oversees new hire and annual enrollments into health, retirement and other benefits. Maintains personnel records. Assists with insurance processing, including workers compensation, disability and other insurance claims. Ensures 403(b) compliance and annual Form 5500 filing. Assists with employment termination and offboarding, as needed Risk Management
Identifies and manages financial risks associated with business operations and investments. Serve as liaison with insurance agencies and carriers for policy updates and claim processing. Investment Oversight
Monitors and reports on investment performance to Investment Committee of the Board of Trustees. Executes transactions and transfers between investment, endowment and operations accounts. Staff Liaison
Serves as staff liaison to Finance and Investment Committees of the Montshire Board of Trustees. Prepares quarterly board finance and investment reports. Attends select committee and board meetings. Staff Supervision and Departmental Management:
Hiring, training, and overseeing staff in the finance office. Coordinates administration of internships and work study programs. SUPERVISION OF OTHERS:
Supervises Finance and Grants Assistant EXPERIENCE, KNOWLEDGE & SKILLS REQUIREMENTS Collaborative team player with a passion for the mission of the Montshire Museum of Science Four-year college degree in finance, accounting or business administration; advanced degree (MBA) and/or certification (CPA) preferred Minimum of 5-7 years of experience in senior-level nonprofit finance / accounting of mid-sized organization required (minimum $2M annual budget) with strong understanding of cost control principles and GAAP, and demonstrated experience negotiating contracts, tracking investment, and creating financial reports Minimum 3 years of employee benefits administration experience (including health, retirement, STD/LTD, flex accounts, FMLA, workers compensation) Minimum 3 years supervisory experience of finance office and bookkeeping and/or accounting staff Able to analyze and interpret financial data and prepare clear, concise, accurate, and timely financial reports, statements and projections Strong computer skills, particularly
Microsoft Office (Word, PowerPoint, and Excel - including formatting, formulas and calculated fields) Google Workspace (Gmail, Google Drive, Docs, Sheets, Calendar) CRM/ relational databases (FileMaker or similar) Accounting software and databases (QuickBooks online or similar) Payroll platforms (Paychex or similar) Grant portals (federal, state, private foundations) Electronic fund transfer platforms
Detail-oriented and adept at developing and modernizing systems for organizing work, time and physical workspace Proactive, appropriate and articulate in both written and oral communication Highly ethical and mature in dealing with others, and able to handle confidential information appropriately Embraces a growth mindset with a strong desire to learn new things and expand abilities Detail-Able to work collaboratively as part of a team, as well as independently Able to work, prioritize and focus amid frequent interruptions Flexible thinking and ability to adjust expectations as needed Clean driving record with reliable transportation WORKING CONDITIONS In-person position, in congenial, fast-paced non-profit office environment Must work well in both individual and team settings Long periods of sitting at a desk and working on a computer Frequent use of private vehicle required for bank runs and other museum business All Montshire employees must provide proof of COVID-19 vaccination All Montshire employees are subject to a criminal background check TIME COMMITMENT Full-time, exempt position (37.5 hours/week) General work schedule is Monday to Friday 8:00 4:00 pm, with occasional after-hours work required to attend and prepare for meetings, staff museum-wide events, and ensure smooth annual budget and audit preparation. SALARY AND BENEFITS Salary: $96,000 - $102,000 annually depending on education, experience, skills, and certifications. Full Montshire benefits, including health insurance, 403(b) retirement savings, generous paid personal time and sick leave, life insurance, and short- and long-term disability insurance. The Montshire Museum of Science is an Equal Opportunity Employer #J-18808-Ljbffr