Texas Health and Human Services
Date: Oct 16, 2025
Location: AUSTIN, TX
Overview
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. This position is for a Legal Assistant III in the Enforcement Department of the Legal Services Division. The department provides legal support related to HHS sanctions against facilities, programs, and services, including reviewing and drafting notices, correspondence, guidance documents; interpreting state and federal laws, regulations, and rules; rendering legal advice and counsel to HHSC agency personnel; providing legal representation in contested case proceedings; and overseeing enforcement litigation in district courts. Responsibilities
Perform complex legal assistant work under limited supervision with moderate latitude for initiative and independent judgment. Review and assign hearing requests; update and maintain databases; draft correspondence; obtain program records supporting enforcement actions; docket cases for hearing at the State Office of Administrative Hearings (SOAH); and support attorney hearing preparation. Assist in large-scale projects and business initiatives; conduct research; analyze data for statistical and monthly report purposes; draft legal documents; and support attorneys with case management. Maintain case management system, ensure quality checks, and prepare reports; coordinate assignments with support staff to facilitate priority task completion. Organize and assign new contested cases to attorneys; assist in scheduling and prioritizing caseloads; maintain attorney hearing calendar via Microsoft Outlook; organize case files and prepare chronologies and fact summaries. Prepare for administrative hearings, meetings, and interviews; coordinate witnesses; file motions; compile exhibits for SOAH; prepare evidence and documents for legal proceedings; draft various legal documents (pleadings, motions, subpoenas, correspondence) under attorney supervision; check legal citations and references for accuracy; perform bate-stamping, redaction, duplication, and indexing of documents. Coordinate discovery and calendaring according to rules; coordinate service of subpoenas and depositions; communicate with law enforcement, court personnel, HHSC/DSHS departments, and other agencies to obtain case information; communicate case status with clients, attorneys, and agencies. Process and review new appeals for eligibility and timeliness; prepare administrative case closures not requiring staff attorney assignment; identify cases eligible for administrative closure. Prepare new hire and termination processes including network access and equipment provisioning for staff. Knowledge, Skills And Abilities (KSAs)
Extensive knowledge and experience with case management systems including Salesforce and E-File. Experience organizing and maintaining complex file and record systems; ability to manage multiple tasks, meet deadlines, and prioritize work. Knowledge of accepted business and legal practices and procedures; proficiency with computers (Word, Adobe Pro, Excel, Access, PowerPoint, SharePoint or similar). Knowledge of legal terminology, state laws, rules, and regulations (APA, Texas Administrative Code). Strong research abilities; effective verbal and written communication; attention to detail and proofreading. Ability to conduct complex research, draft and interpret legal documents, evaluate findings, conduct investigations, and communicate effectively. Ability to establish and maintain effective working relationships; work under minimal supervision; work independently and as part of a team; and use office equipment for assembling exhibits/evidence. Ability to compile statistics and present data for program clients, stakeholders, and management. Registrations, Licensure, Certifications
A paralegal certificate/degree or a minimum of three years’ experience as a legal assistant. Initial Screening Criteria
A paralegal certificate/degree or a minimum of three years of experience as a legal assistant. If selected, candidates will need to provide verification that they hold a paralegal certificate or degree if they lack the required three years of experience. Additional Information
N/A Active Duty, Military, Reservists, Guardsmen, And Veterans: Military occupations related to the selection criteria may include those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified. For more information see the Texas State Auditor’s Military Crosswalk resources. ADA Accommodations
HHSC and DSHS will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are interviewed and need accommodations, notify the scheduling contact. Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants may be required to pass background and other checks. HHSC uses E-Verify. Bring I-9 documentation on the first day of work. Telework
This position may be eligible for telework. All HHS positions are subject to state and agency policies and to supervisor and business needs. Nearest Major Market
Austin
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Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. This position is for a Legal Assistant III in the Enforcement Department of the Legal Services Division. The department provides legal support related to HHS sanctions against facilities, programs, and services, including reviewing and drafting notices, correspondence, guidance documents; interpreting state and federal laws, regulations, and rules; rendering legal advice and counsel to HHSC agency personnel; providing legal representation in contested case proceedings; and overseeing enforcement litigation in district courts. Responsibilities
Perform complex legal assistant work under limited supervision with moderate latitude for initiative and independent judgment. Review and assign hearing requests; update and maintain databases; draft correspondence; obtain program records supporting enforcement actions; docket cases for hearing at the State Office of Administrative Hearings (SOAH); and support attorney hearing preparation. Assist in large-scale projects and business initiatives; conduct research; analyze data for statistical and monthly report purposes; draft legal documents; and support attorneys with case management. Maintain case management system, ensure quality checks, and prepare reports; coordinate assignments with support staff to facilitate priority task completion. Organize and assign new contested cases to attorneys; assist in scheduling and prioritizing caseloads; maintain attorney hearing calendar via Microsoft Outlook; organize case files and prepare chronologies and fact summaries. Prepare for administrative hearings, meetings, and interviews; coordinate witnesses; file motions; compile exhibits for SOAH; prepare evidence and documents for legal proceedings; draft various legal documents (pleadings, motions, subpoenas, correspondence) under attorney supervision; check legal citations and references for accuracy; perform bate-stamping, redaction, duplication, and indexing of documents. Coordinate discovery and calendaring according to rules; coordinate service of subpoenas and depositions; communicate with law enforcement, court personnel, HHSC/DSHS departments, and other agencies to obtain case information; communicate case status with clients, attorneys, and agencies. Process and review new appeals for eligibility and timeliness; prepare administrative case closures not requiring staff attorney assignment; identify cases eligible for administrative closure. Prepare new hire and termination processes including network access and equipment provisioning for staff. Knowledge, Skills And Abilities (KSAs)
Extensive knowledge and experience with case management systems including Salesforce and E-File. Experience organizing and maintaining complex file and record systems; ability to manage multiple tasks, meet deadlines, and prioritize work. Knowledge of accepted business and legal practices and procedures; proficiency with computers (Word, Adobe Pro, Excel, Access, PowerPoint, SharePoint or similar). Knowledge of legal terminology, state laws, rules, and regulations (APA, Texas Administrative Code). Strong research abilities; effective verbal and written communication; attention to detail and proofreading. Ability to conduct complex research, draft and interpret legal documents, evaluate findings, conduct investigations, and communicate effectively. Ability to establish and maintain effective working relationships; work under minimal supervision; work independently and as part of a team; and use office equipment for assembling exhibits/evidence. Ability to compile statistics and present data for program clients, stakeholders, and management. Registrations, Licensure, Certifications
A paralegal certificate/degree or a minimum of three years’ experience as a legal assistant. Initial Screening Criteria
A paralegal certificate/degree or a minimum of three years of experience as a legal assistant. If selected, candidates will need to provide verification that they hold a paralegal certificate or degree if they lack the required three years of experience. Additional Information
N/A Active Duty, Military, Reservists, Guardsmen, And Veterans: Military occupations related to the selection criteria may include those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified. For more information see the Texas State Auditor’s Military Crosswalk resources. ADA Accommodations
HHSC and DSHS will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-894-4747. If you are interviewed and need accommodations, notify the scheduling contact. Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants may be required to pass background and other checks. HHSC uses E-Verify. Bring I-9 documentation on the first day of work. Telework
This position may be eligible for telework. All HHS positions are subject to state and agency policies and to supervisor and business needs. Nearest Major Market
Austin
#J-18808-Ljbffr