OneStream Software
Executive Administrative Assistant
OneStream Software, Detroit, Michigan, United States, 48228
Executive Administrative Assistant – OneStream Software
Location:
Hybrid – Birmingham Office Compensation:
$68,000 - $83,000 (Range applies to US candidates only) + Benefits/Variable Comp/Equity – Range may vary based on experience. Employment Type:
Full‑Time Benefits Offered:
Vision, Medical, Life, Dental, 401K OneStream Software is looking for an Executive Administrative Assistant (EA) to join our Operations team. In this role, the EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Offices of the Executive and Senior leadership functions within our AI Product & Engineering. The EA also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Primary Duties and Responsibilities
Completes a broad variety of administrative tasks for the Executive including managing an active calendar, composing and preparing confidential correspondence, arranging complex travel plans, itineraries, agendas, and compiling documents for travel‑related meetings. Plans, coordinates, and ensures the Executive or Senior Leadership's schedules are followed and respected, acting as gatekeeper to create win‑win situations for direct access to the Executive’s time and office. Provides a bridge for smooth communication between the Executive’s office and internal departments, maintaining credibility, trust, and support with senior staff. Keeps the Executive or Senior Leadership well informed of upcoming commitments and responsibilities, following up appropriately. Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows-through on projects to successful completion under deadline pressures. Plans and coordinates senior management team meetings, off‑sites, all‑hands meetings; handles budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation. Ensures that the Executive’s bios are kept updated and responds to requests for materials regarding the Executive or Senior Leadership and the organization. Manages specific meetings and events related to the business: agenda management, notes, logistics, and follow‑ups. Assists with timely expense reporting and miscellaneous research and purchasing. Partners with cross‑functional partners such as Procurement, Legal, Finance, People Operations (PBP, Talent Acquisition, Communications, etc.). Attends staff meetings and takes meeting notes. Collaborates within the administrative community as an active and engaged member, providing backup support for other EAs or executives. Required Education and Experience
Bachelor’s degree in Business, Business Administration, or equivalent work experience. 5 to 10+ years of experience supporting C‑Level Executives, preferably in a public organization. Preferred Education and Experience
Proven administrative experience and background. Knowledge of office management systems and procedures. Knowledge, Skills, and Abilities
Ability to maintain utmost confidentiality standards. Excellent time‑management skills and ability to multi‑task/prioritize work. Strong attention to detail and problem‑solving skills. Excellent written and verbal communication skills. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience and interest in internal and external communications. OneStream is how today’s Finance teams can go beyond just reporting on the past and take finance further™ by steering the business to the future. It’s the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com. Why Join the OneStream Team
Transparency around corporate structure, salary, and benefits. Core value of customer success. Variety of project work (not industry‑specific). Strong culture and camaraderie. Multiple training opportunities. Seniority Level
Mid‑Senior level Employment Type
Full‑time Job Function
Administrative Industries
Software Development
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Location:
Hybrid – Birmingham Office Compensation:
$68,000 - $83,000 (Range applies to US candidates only) + Benefits/Variable Comp/Equity – Range may vary based on experience. Employment Type:
Full‑Time Benefits Offered:
Vision, Medical, Life, Dental, 401K OneStream Software is looking for an Executive Administrative Assistant (EA) to join our Operations team. In this role, the EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Offices of the Executive and Senior leadership functions within our AI Product & Engineering. The EA also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Primary Duties and Responsibilities
Completes a broad variety of administrative tasks for the Executive including managing an active calendar, composing and preparing confidential correspondence, arranging complex travel plans, itineraries, agendas, and compiling documents for travel‑related meetings. Plans, coordinates, and ensures the Executive or Senior Leadership's schedules are followed and respected, acting as gatekeeper to create win‑win situations for direct access to the Executive’s time and office. Provides a bridge for smooth communication between the Executive’s office and internal departments, maintaining credibility, trust, and support with senior staff. Keeps the Executive or Senior Leadership well informed of upcoming commitments and responsibilities, following up appropriately. Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows-through on projects to successful completion under deadline pressures. Plans and coordinates senior management team meetings, off‑sites, all‑hands meetings; handles budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation. Ensures that the Executive’s bios are kept updated and responds to requests for materials regarding the Executive or Senior Leadership and the organization. Manages specific meetings and events related to the business: agenda management, notes, logistics, and follow‑ups. Assists with timely expense reporting and miscellaneous research and purchasing. Partners with cross‑functional partners such as Procurement, Legal, Finance, People Operations (PBP, Talent Acquisition, Communications, etc.). Attends staff meetings and takes meeting notes. Collaborates within the administrative community as an active and engaged member, providing backup support for other EAs or executives. Required Education and Experience
Bachelor’s degree in Business, Business Administration, or equivalent work experience. 5 to 10+ years of experience supporting C‑Level Executives, preferably in a public organization. Preferred Education and Experience
Proven administrative experience and background. Knowledge of office management systems and procedures. Knowledge, Skills, and Abilities
Ability to maintain utmost confidentiality standards. Excellent time‑management skills and ability to multi‑task/prioritize work. Strong attention to detail and problem‑solving skills. Excellent written and verbal communication skills. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience and interest in internal and external communications. OneStream is how today’s Finance teams can go beyond just reporting on the past and take finance further™ by steering the business to the future. It’s the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com. Why Join the OneStream Team
Transparency around corporate structure, salary, and benefits. Core value of customer success. Variety of project work (not industry‑specific). Strong culture and camaraderie. Multiple training opportunities. Seniority Level
Mid‑Senior level Employment Type
Full‑time Job Function
Administrative Industries
Software Development
#J-18808-Ljbffr