County of Sacramento
Office Assistant Level I/II
County of Sacramento, Sacramento, California, United States, 95828
Overview
Continuous filing exam. Next filing cut-offs are at
5:00 PM
on:
11/07/25 ,
12/01/25 (Final)
Class & Salary Level I: $3,570.48 - $4,341.33/month
Level II: $3,669.67 - $4,459.62/month
Job Description Office Assistants provide a wide range of clerical/operational support involving customer service, document preparation, filing, record keeping, and other regularly performed duties that support the function of an office operation. Office Assistant (Level II) is the journey level; Level I is entry/training level, enabling persons without sufficient experience to enter County service. Some positions may be designated "confidential" under the County Employee Relations Ordinance.
Knowledge
Clear writing: grammar, punctuation, spelling, vocabulary
Standard methods of filing (alphabetic, numeric, chronological)
English language communication
Telephone procedures
Arithmetic calculations: addition, subtraction, multiplication, division, correct change
Keyboard (computer, typewriter)
Letter and memo format
General recordkeeping principles, procedures, practices
Ability
Calculate solutions to problems involving addition, subtraction, division, multiplication
Understand and follow oral and written instructions
Operate computer terminals, typewriter, printer, copier, microfiche, fax
Prioritize work to meet deadlines
Read English at a level necessary to understand procedures, manuals, policies, guidelines
Write English to prepare correspondence and record incoming information
Speak English to communicate information clearly
Operate communication devices, telephone, possibly radios
Deal tactfully with people
Accurately proofread details, noting and detecting errors
Required for Some Positions
Typing from clear copy accurately at a rate of not less than 45 words a minute.
Minimum Qualifications Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class. Typical ways include:
Office Assistant (Level II): Six (6) months clerical experience in Sacramento County service or any public or private agency.
Office Assistant (Level I): No education or experience requirements for appointments at Level I.
Note: The level at which initial appointments to the class of Office Assistant are made, and advancement from Level I to Level II, are at the discretion of the appointing authority, providing the minimum qualification is met.
Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof with the application. Failure to submit proof may result in disqualification. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof, please see the instructions (link removed).
Special Requirements Ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture as certified by the Department of Personnel Services (formerly the Department of Human Resources). Where required, these special skills may be used in performing the following tasks:
Give information by telephone or in person regarding department services in a language other than English to persons whose English understanding is limited.
Translate the meaning of written English in regulations or ordinances to a language other than English.
Translate into English requests from the public presented orally or in writing in a language other than standard English.
Assist other department employees by providing information and advice on problems involving relationships with persons of different language or cultural backgrounds.
Probationary Period Six (6) months.
Application Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply (link removed).
Contact County of Sacramento
Department of Personnel Services
Employment Services
Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service
Email: EmployOffice@Saccounty.net
Inter-Office Mail Code: 09-4667
Website: www.SacCountyJobs.net
Employment Information
Employment applications and all documentation requested must be submitted by 5:00 PM on the cut-off date.
Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 PM on the cut-off date.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
A resume may be included with your application; however it will not substitute for the information requested on the application.
Supplemental Questionnaire Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
Supplemental questions must be submitted by 5:00 PM on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 PM on the cut-off date.
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's responses should be accurate, thorough, detailed, and complete.
Formula Rate Examination (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. The examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training, and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.
All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
Frequently Asked Questions Click here for Frequently Asked Questions (FAQ's) (link removed).
Equal Opportunity Employer We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. For more information, visit Reasonable Accommodation Requests - Job Applicant Instructions (link removed).
Recruitment Statement Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.
#J-18808-Ljbffr
5:00 PM
on:
11/07/25 ,
12/01/25 (Final)
Class & Salary Level I: $3,570.48 - $4,341.33/month
Level II: $3,669.67 - $4,459.62/month
Job Description Office Assistants provide a wide range of clerical/operational support involving customer service, document preparation, filing, record keeping, and other regularly performed duties that support the function of an office operation. Office Assistant (Level II) is the journey level; Level I is entry/training level, enabling persons without sufficient experience to enter County service. Some positions may be designated "confidential" under the County Employee Relations Ordinance.
Knowledge
Clear writing: grammar, punctuation, spelling, vocabulary
Standard methods of filing (alphabetic, numeric, chronological)
English language communication
Telephone procedures
Arithmetic calculations: addition, subtraction, multiplication, division, correct change
Keyboard (computer, typewriter)
Letter and memo format
General recordkeeping principles, procedures, practices
Ability
Calculate solutions to problems involving addition, subtraction, division, multiplication
Understand and follow oral and written instructions
Operate computer terminals, typewriter, printer, copier, microfiche, fax
Prioritize work to meet deadlines
Read English at a level necessary to understand procedures, manuals, policies, guidelines
Write English to prepare correspondence and record incoming information
Speak English to communicate information clearly
Operate communication devices, telephone, possibly radios
Deal tactfully with people
Accurately proofread details, noting and detecting errors
Required for Some Positions
Typing from clear copy accurately at a rate of not less than 45 words a minute.
Minimum Qualifications Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class. Typical ways include:
Office Assistant (Level II): Six (6) months clerical experience in Sacramento County service or any public or private agency.
Office Assistant (Level I): No education or experience requirements for appointments at Level I.
Note: The level at which initial appointments to the class of Office Assistant are made, and advancement from Level I to Level II, are at the discretion of the appointing authority, providing the minimum qualification is met.
Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof with the application. Failure to submit proof may result in disqualification. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof, please see the instructions (link removed).
Special Requirements Ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture as certified by the Department of Personnel Services (formerly the Department of Human Resources). Where required, these special skills may be used in performing the following tasks:
Give information by telephone or in person regarding department services in a language other than English to persons whose English understanding is limited.
Translate the meaning of written English in regulations or ordinances to a language other than English.
Translate into English requests from the public presented orally or in writing in a language other than standard English.
Assist other department employees by providing information and advice on problems involving relationships with persons of different language or cultural backgrounds.
Probationary Period Six (6) months.
Application Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply (link removed).
Contact County of Sacramento
Department of Personnel Services
Employment Services
Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service
Email: EmployOffice@Saccounty.net
Inter-Office Mail Code: 09-4667
Website: www.SacCountyJobs.net
Employment Information
Employment applications and all documentation requested must be submitted by 5:00 PM on the cut-off date.
Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 PM on the cut-off date.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
A resume may be included with your application; however it will not substitute for the information requested on the application.
Supplemental Questionnaire Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
Supplemental questions must be submitted by 5:00 PM on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 PM on the cut-off date.
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's responses should be accurate, thorough, detailed, and complete.
Formula Rate Examination (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. The examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training, and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.
All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
Frequently Asked Questions Click here for Frequently Asked Questions (FAQ's) (link removed).
Equal Opportunity Employer We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. For more information, visit Reasonable Accommodation Requests - Job Applicant Instructions (link removed).
Recruitment Statement Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.
#J-18808-Ljbffr