Inside Higher Ed
Business Office Coordinator
Join to apply for the
Business Office Coordinator
role at
Inside Higher Ed .
Posted 2 days ago
Posting Number:
STA00859PO25
Job Family:
Business Operations
Job Function:
Business Operations
USC Market Title:
Business Coordinator
Job Level:
P0 - Professional
Business Title (Internal Title):
Business Office Coordinator
Campus:
Columbia
Work County:
Richland
College/Division:
Athletics
Department:
ATH Department of Athletics
State Pay Band:
5
Approved Starting Salary:
$45,133
Advertised Salary Range:
$45,133 - salary commensurate with experience
Part/Full Time:
Full Time
Hours Per Week:
37.5
Work Schedule:
Typically Monday – Friday 8:30am – 5:00pm. Willing to work a flexible schedule to meet the needs of the department.
Basis:
12 months
Job Search Category:
Administrative
Job Summary The Business Office Coordinator is responsible for supporting Business Office functions for the entire Athletics Business Office. Reporting to the Senior Associate AD/Business and Finance, plan, coordinate and perform complex business and administrative activities associated with the fiscal management of the Athletics Department, budget exceeding $200 million. Handle various business office administrative tasks as assigned to include managing office supplies, printing requests, inventory control, bulk mail accounts, UPS/Fedex online system, purchasing and accounts payable functions within the athletics department. Receive and direct visitors, staff, and students with general information within the department. Assist in managing plane operations, legal correspondence/FOIA requests, meetings, and other tasks as assigned.
Minimum Required Education and Experience Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications Bachelor’s degree in accounting or finance preferred. Some knowledge of university financial practices/procedures is ideal.
Knowledge, Skills and Abilities
Excellent organizational and accounting skills with the ability to effectively manage time, prioritize multiple tasks, and coordinate a variety of business and administrative functions.
Ability to analyze and interpret complex data and reports.
Excellent verbal and written communication skills.
Knowledge of University policies, procedures, and financial systems preferred.
Knowledge and experience using Microsoft Office Suite and Adobe Acrobat.
Attention to detail and the ability to maintain confidential information.
Ability to establish positive working relationships with coaches, staff, and other University personnel.
Job Duties
Coordinate, track, and manage departmental printing requests and office supply procurement by obtaining price quotes/comparisons, preparing purchase requisitions/blanket purchase orders, direct payment requests, and using the University purchasing card where appropriate; obtaining appropriate department approvals/signatures for purchases and payments.
Coordinate and manage shipping accounts (UPS/FEDEX), business reply and bulk mail, oversee the UPS online system; compare rates and manage costs; process payments for the department in a timely and efficient manner.
Assist, support, and serve as backup for other departmental employees in accounts payable, employee travel and reimbursements, procurement of goods and services as needed; create and maintain accurate vendor files (1,100+ vendors); enter payment requests into PeopleSoft; reconcile vendor statements and accounts for payment; greet and direct visitors; organize and schedule meetings.
Coordinate and maintain inventory asset records for all departmental inventory in accordance with State, University, and athletics department policies and procedures by organizing and planning an annual physical verification of all departmental inventory over $5,000; working with all athletics sports and departments to verify, maintain, and update inventory records in PeopleSoft in a timely and efficient manner.
Maintain and support flight-related scheduling and billing functions for three Athletic Department aircrafts; maintain flight requests and approvals; process payments for flight operations and pilot liaison to senior business office staff; maintain calendars to include the flight calendars and usage logs and billing allocations; report travel by University administration to audit for review.
EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
#J-18808-Ljbffr
Business Office Coordinator
role at
Inside Higher Ed .
Posted 2 days ago
Posting Number:
STA00859PO25
Job Family:
Business Operations
Job Function:
Business Operations
USC Market Title:
Business Coordinator
Job Level:
P0 - Professional
Business Title (Internal Title):
Business Office Coordinator
Campus:
Columbia
Work County:
Richland
College/Division:
Athletics
Department:
ATH Department of Athletics
State Pay Band:
5
Approved Starting Salary:
$45,133
Advertised Salary Range:
$45,133 - salary commensurate with experience
Part/Full Time:
Full Time
Hours Per Week:
37.5
Work Schedule:
Typically Monday – Friday 8:30am – 5:00pm. Willing to work a flexible schedule to meet the needs of the department.
Basis:
12 months
Job Search Category:
Administrative
Job Summary The Business Office Coordinator is responsible for supporting Business Office functions for the entire Athletics Business Office. Reporting to the Senior Associate AD/Business and Finance, plan, coordinate and perform complex business and administrative activities associated with the fiscal management of the Athletics Department, budget exceeding $200 million. Handle various business office administrative tasks as assigned to include managing office supplies, printing requests, inventory control, bulk mail accounts, UPS/Fedex online system, purchasing and accounts payable functions within the athletics department. Receive and direct visitors, staff, and students with general information within the department. Assist in managing plane operations, legal correspondence/FOIA requests, meetings, and other tasks as assigned.
Minimum Required Education and Experience Requires a bachelor’s degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Preferred Qualifications Bachelor’s degree in accounting or finance preferred. Some knowledge of university financial practices/procedures is ideal.
Knowledge, Skills and Abilities
Excellent organizational and accounting skills with the ability to effectively manage time, prioritize multiple tasks, and coordinate a variety of business and administrative functions.
Ability to analyze and interpret complex data and reports.
Excellent verbal and written communication skills.
Knowledge of University policies, procedures, and financial systems preferred.
Knowledge and experience using Microsoft Office Suite and Adobe Acrobat.
Attention to detail and the ability to maintain confidential information.
Ability to establish positive working relationships with coaches, staff, and other University personnel.
Job Duties
Coordinate, track, and manage departmental printing requests and office supply procurement by obtaining price quotes/comparisons, preparing purchase requisitions/blanket purchase orders, direct payment requests, and using the University purchasing card where appropriate; obtaining appropriate department approvals/signatures for purchases and payments.
Coordinate and manage shipping accounts (UPS/FEDEX), business reply and bulk mail, oversee the UPS online system; compare rates and manage costs; process payments for the department in a timely and efficient manner.
Assist, support, and serve as backup for other departmental employees in accounts payable, employee travel and reimbursements, procurement of goods and services as needed; create and maintain accurate vendor files (1,100+ vendors); enter payment requests into PeopleSoft; reconcile vendor statements and accounts for payment; greet and direct visitors; organize and schedule meetings.
Coordinate and maintain inventory asset records for all departmental inventory in accordance with State, University, and athletics department policies and procedures by organizing and planning an annual physical verification of all departmental inventory over $5,000; working with all athletics sports and departments to verify, maintain, and update inventory records in PeopleSoft in a timely and efficient manner.
Maintain and support flight-related scheduling and billing functions for three Athletic Department aircrafts; maintain flight requests and approvals; process payments for flight operations and pilot liaison to senior business office staff; maintain calendars to include the flight calendars and usage logs and billing allocations; report travel by University administration to audit for review.
EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
#J-18808-Ljbffr