12 Oaks Senior Living
Overview
The Business Office Coordinator is responsible for coordinating and managing the office function, which includes accounts receivable, collections, accounts payable, payroll and resident and employee files for the Community and providing assistance to the Executive Director.
Responsibilities
Responsible for localized accounting functions for the community, including establishing ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting
Responsible for collection of all census activity from departments for submission to home office
Follows the monthly due dates calendar to ensure all financial data expectations and deadlines are met
Responsible for all Accounts Receivable collection procedures
Distributes resident billing timely and responds and researches resident and family inquiries in regards to charges, billing and payments
Assigns all expenses to the proper department code numbers
Makes bank deposits daily
Maintains the petty cash process including ledger accounting for disbursements
May participate in monthly budget variance conferences and provide reports
Prepares refund requests for residents when applicable
Performs Onboarding process of new hires to include paperwork and setting up in time clock
Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
General accounting duties as necessary
Performs all other tasks as requested
Qualifications & Physical Requirements
Desire to work with the seniors in an environment that upholds their privacy, dignity, choice, independence, and individuality
Excellent math skills
Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly
Professional appearance and demeanor
Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment
Able to deal with confidential information appropriately
Strong attention to detail and interest in accuracy
Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
Ability to maintain financial and other records with an attention to detail, providing needed information as requested
Highly professional and dependable
Strong problem and analytical skills
Education & Experience
High school diploma or GED required
Prefer at least two-year college education
Supervisory/management experience preferred
Experience with business applications and accounting software
Seniority level
Entry level
Employment type
Part-time
Job function
Other
Industries
Business Consulting and Services
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Responsibilities
Responsible for localized accounting functions for the community, including establishing ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting
Responsible for collection of all census activity from departments for submission to home office
Follows the monthly due dates calendar to ensure all financial data expectations and deadlines are met
Responsible for all Accounts Receivable collection procedures
Distributes resident billing timely and responds and researches resident and family inquiries in regards to charges, billing and payments
Assigns all expenses to the proper department code numbers
Makes bank deposits daily
Maintains the petty cash process including ledger accounting for disbursements
May participate in monthly budget variance conferences and provide reports
Prepares refund requests for residents when applicable
Performs Onboarding process of new hires to include paperwork and setting up in time clock
Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
General accounting duties as necessary
Performs all other tasks as requested
Qualifications & Physical Requirements
Desire to work with the seniors in an environment that upholds their privacy, dignity, choice, independence, and individuality
Excellent math skills
Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly
Professional appearance and demeanor
Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment
Able to deal with confidential information appropriately
Strong attention to detail and interest in accuracy
Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
Ability to maintain financial and other records with an attention to detail, providing needed information as requested
Highly professional and dependable
Strong problem and analytical skills
Education & Experience
High school diploma or GED required
Prefer at least two-year college education
Supervisory/management experience preferred
Experience with business applications and accounting software
Seniority level
Entry level
Employment type
Part-time
Job function
Other
Industries
Business Consulting and Services
Referrals increase your chances of interviewing at 12 Oaks Senior Living by 2x
Get notified about new Business Office Coordinator jobs in
Mesquite, TX .
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr