Vaco by Highspring
Accounting Coordinator and Operations Support Specialist
Vaco by Highspring, Sunrise, Florida, United States
Accounting Coordinator and Operations Support Specialist
Location: Sunrise, FL
Base pay range: $24.00/hr - $30.00/hr
Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Job Summary The
Accounting Coordinator and Operations Support Specialist
plays a critical, multi-functional role supporting both front-end sales operations and back-end financial and administrative processes. This position serves as a key point of coordination between sales, production, accounting, and external business partners, ensuring accuracy, timeliness, and smooth execution of processes across departments.
Key Responsibilities Sales & Production Coordination
Support new account setup and entry of sales orders from equipment order forms, quotations, and purchase orders
Coordinate equipment requirements and documentation for production
Generate packing lists and shipping labels, and ensure all installations are completed
Maintain and distribute the equipment order schedule
Support Territory Managers with pricing updates, memos, warranty information, and returns tracking
Administrative & Contract Support
Act as support administrator for GSA, SAM platform, and Lockheed Exostar/SAP accounts (credentialed access required)
Handle international export shipping and documentation
Update and publish annual retail/replacement part price lists and warranty details
Serve as Company Notary Public
Receive and distribute monthly reports from partners (e.g., Club Procure, MISBO) and ensure records are updated
Support document distribution and upload to Territory Manager Information portal
Accounting & Finance Assistance
Support full-cycle accounting tasks including billing, AR, and AP
Process customer invoices and apply payments
Assist with collections and reconcile account balances
Respond to commission and sales rep inquiries
Maintain organized financial records and support the accounting team with admin tasks
Qualifications
Associates or Bachelors Degree
3+ years within Accounting & Operations
Experience handling customers/products
Strong team work ethic
Exceptional communication skills both written and verbal
Ability to follow up and prioritize workload
Proficiency in MS Office, especially Excel
Strong full-cycle accounting experience
Details
Seniority level: Associate
Employment type: Full-time
Job function: Accounting/Auditing and Administrative
Industries: Manufacturing
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Base pay range: $24.00/hr - $30.00/hr
Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Job Summary The
Accounting Coordinator and Operations Support Specialist
plays a critical, multi-functional role supporting both front-end sales operations and back-end financial and administrative processes. This position serves as a key point of coordination between sales, production, accounting, and external business partners, ensuring accuracy, timeliness, and smooth execution of processes across departments.
Key Responsibilities Sales & Production Coordination
Support new account setup and entry of sales orders from equipment order forms, quotations, and purchase orders
Coordinate equipment requirements and documentation for production
Generate packing lists and shipping labels, and ensure all installations are completed
Maintain and distribute the equipment order schedule
Support Territory Managers with pricing updates, memos, warranty information, and returns tracking
Administrative & Contract Support
Act as support administrator for GSA, SAM platform, and Lockheed Exostar/SAP accounts (credentialed access required)
Handle international export shipping and documentation
Update and publish annual retail/replacement part price lists and warranty details
Serve as Company Notary Public
Receive and distribute monthly reports from partners (e.g., Club Procure, MISBO) and ensure records are updated
Support document distribution and upload to Territory Manager Information portal
Accounting & Finance Assistance
Support full-cycle accounting tasks including billing, AR, and AP
Process customer invoices and apply payments
Assist with collections and reconcile account balances
Respond to commission and sales rep inquiries
Maintain organized financial records and support the accounting team with admin tasks
Qualifications
Associates or Bachelors Degree
3+ years within Accounting & Operations
Experience handling customers/products
Strong team work ethic
Exceptional communication skills both written and verbal
Ability to follow up and prioritize workload
Proficiency in MS Office, especially Excel
Strong full-cycle accounting experience
Details
Seniority level: Associate
Employment type: Full-time
Job function: Accounting/Auditing and Administrative
Industries: Manufacturing
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