Stanford University
Administrative and Operations Manager
Stanford University, Stanford, California, United States, 94305
Overview
The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University’s School of Medicine, seeks an Administrative and Operations Manager to lead and manage the Anesthesia research administrative team and coordinate research operations. This department is a world-leading entity offering training, perioperative patient care, pain management, and critical care medicine, with cutting-edge research spanning basic, translational, clinical, health services, and medical education programs. This position reports to the Senior Manager of Research Administration and requires an experienced manager with exceptional leadership abilities, a proven track record in managing teams, and a deep understanding of the research environment. The ideal candidate collaborates effectively, communicates clearly, and is knowledgeable about Stanford complex financial systems and policies, with a strong eagerness to continuously expand knowledge in research operations, policies, and procedures. A substantial on-site commitment is required (approximately 3-5 days per week). The role supports researchers in the Department of Anesthesia and coordinates routine research operations, contributing to the success of research initiatives and the department’s mission. Duties and Responsibilities
Oversee and/or assign duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including vendor services, production and distribution of materials, logistics, and managing events within budget. Oversee and implement a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Facilitate collaboration and information-sharing between labs to enhance interdisciplinary research efforts and optimize shared resources. Collaborate with PI/lab leads to ensure compliance with safety and university policies, equipment needs, and purchases. Allocate administrative support resources equitably based on research needs, faculty size, and grant portfolios. Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise. Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures. Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function. Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies. Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance. May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting. Assess training needs and may develop associated training. May direct and/or supervise staff, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Other duties may also be assigned Education & Experience (Required)
Bachelor's degree and five years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities (Required)
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines. Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills. Demonstrated ability to develop and meet budget goals. Demonstrated solid planning and organizational skills. Demonstrated experience working independently and as part of a team. Excellent interpersonal, written and oral communication skills. Strong relevant subject matter knowledge. Ability to direct the work of others, for jobs requiring supervision. Physical Requirements
Constantly perform desk-based computer tasks. Frequently stand/walk, sit, grasp light/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds. Reasonable accommodation will be provided to any employee with a disability who requires accommodation to perform essential functions. Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including personnel policies and other policies found in the University’s Administrative Guide. The expected pay range for this position is $120,038 to $153,486 per annum. Stanford provides pay ranges as a good faith estimate of compensation. The actual offer will reflect factors such as scope of responsibilities, candidate qualifications, budget, internal equity, location, and external market. Stanford University offers a comprehensive rewards package. Details are available on the Cardinal at Work website, and specifics for this position may be discussed during the hiring process. Additional Information
Schedule: Full-time Job Code: 4122 Employee Status: Regular Grade: J Requisition ID: 106986 Work Arrangement: Hybrid Eligible
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The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University’s School of Medicine, seeks an Administrative and Operations Manager to lead and manage the Anesthesia research administrative team and coordinate research operations. This department is a world-leading entity offering training, perioperative patient care, pain management, and critical care medicine, with cutting-edge research spanning basic, translational, clinical, health services, and medical education programs. This position reports to the Senior Manager of Research Administration and requires an experienced manager with exceptional leadership abilities, a proven track record in managing teams, and a deep understanding of the research environment. The ideal candidate collaborates effectively, communicates clearly, and is knowledgeable about Stanford complex financial systems and policies, with a strong eagerness to continuously expand knowledge in research operations, policies, and procedures. A substantial on-site commitment is required (approximately 3-5 days per week). The role supports researchers in the Department of Anesthesia and coordinates routine research operations, contributing to the success of research initiatives and the department’s mission. Duties and Responsibilities
Oversee and/or assign duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including vendor services, production and distribution of materials, logistics, and managing events within budget. Oversee and implement a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Facilitate collaboration and information-sharing between labs to enhance interdisciplinary research efforts and optimize shared resources. Collaborate with PI/lab leads to ensure compliance with safety and university policies, equipment needs, and purchases. Allocate administrative support resources equitably based on research needs, faculty size, and grant portfolios. Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise. Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures. Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function. Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies. Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance. May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting. Assess training needs and may develop associated training. May direct and/or supervise staff, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Other duties may also be assigned Education & Experience (Required)
Bachelor's degree and five years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities (Required)
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines. Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills. Demonstrated ability to develop and meet budget goals. Demonstrated solid planning and organizational skills. Demonstrated experience working independently and as part of a team. Excellent interpersonal, written and oral communication skills. Strong relevant subject matter knowledge. Ability to direct the work of others, for jobs requiring supervision. Physical Requirements
Constantly perform desk-based computer tasks. Frequently stand/walk, sit, grasp light/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds. Reasonable accommodation will be provided to any employee with a disability who requires accommodation to perform essential functions. Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including personnel policies and other policies found in the University’s Administrative Guide. The expected pay range for this position is $120,038 to $153,486 per annum. Stanford provides pay ranges as a good faith estimate of compensation. The actual offer will reflect factors such as scope of responsibilities, candidate qualifications, budget, internal equity, location, and external market. Stanford University offers a comprehensive rewards package. Details are available on the Cardinal at Work website, and specifics for this position may be discussed during the hiring process. Additional Information
Schedule: Full-time Job Code: 4122 Employee Status: Regular Grade: J Requisition ID: 106986 Work Arrangement: Hybrid Eligible
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