Glocap Business Professionals, Administrative, Operations
Executive Assistant/Office Manager
Glocap Business Professionals, Administrative, Operations, Austin, Texas, us, 78716
Glocap Business Professionals, Administrative, Operations provided pay range
This range is provided by Glocap Business Professionals, Administrative, Operations. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $85,000.00/yr - $150,000.00/yr
Our client, an Austin, Texas based hedge fund (startup) is looking to hire an Executive Assistant/Office Manager to support their Founder and assist with office management for their growing team! The ideal candidate should be Finance industry savvy (from an administrative perspective) have a proactive / problem solving nature and be a team player.
COMPANY: Hedge Fund (Startup)
POSITION: Executive Assistant/Office Manager
LOCATION: Texas (Downtown Austin)
HOURS: 8:30am – 5:30pm (with general flexibility after hours as needed)
OFFICE REQUIREMENTS: This role is in office 5 days
COMPENSATION: 85 -150k base (bonus on top, benefits offered and more)
BACHELOR'S DEGREE REQUIRED: Preferred
*Willing to relocate the ideal candidate from NYC to Austin!
Responsibilities
Maintain multiple complex calendars/schedule management, including recurring team meetings and external engagements
Research management: gather and organize earnings transcripts, sell-side reports, provider research, and create ad‑hoc research packs
Coordinate domestic and international travel, often complex and last‑minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries)
Meeting preparation and follow‑up: draft agendas, compile attendee profiles, assemble briefing materials, track action items
Gatekeeping of the Founder’s time: screen inbound calls/emails, prioritize requests, and manage access
Anticipate needs, proactively identify issues, and ensure follow‑through on key initiatives
Assist with personal and business matters as needed to provide seamless support
HR onboarding: set up new employees with equipment, system access, and compliance requirements
Create and maintain a best practices playbook documenting procedures for all administrative and operational functions
On‑the‑ground IT: manage logistics, troubleshoot issues, and coordinate with IT vendors/resources
Vendor relationships: research and vet new vendors, negotiate contracts, and ensure the firm receives high‑quality service
Expense management: track, organize, and document firm and executive expenses; manage invoices and accounts payable
Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture
Event planning: lead the planning of all team‑building offsites/activities, client events, holiday parties and happy hours
Requirements
3–5+ years of experience in a fast‑paced, professional environment (finance, investment, or startup experience strongly preferred)
Based in Austin, TX (or willing to relocate)
Proficiency in Microsoft Office, Slack, AI Tools; familiarity with project management/collaboration tools a plus
Exceptional organizational skills with the ability to manage competing priorities
Strong judgment, discretion, and professionalism when handling sensitive information
Flexibility for early morning, evening, or weekend support
Proactive – always thinking 3 steps ahead to solve problems and see tasks to completion
Low‑ego, high‑ownership mindset: willing to handle everything from answering phones to complex research projects with a “no‑task‑too‑small” mindset
Positive, calm, and resourceful with exceptional judgment and critical thinking skills
Adaptable and resilient in a dynamic environment; ability to anticipate needs and act without explicit direction
Polished, professional demeanor with clients, partners, and investors
Discreet and trustworthy with confidential and sensitive matters
Verifications of identity, education, prior employment, and references may be required
Get notified about new Executive Assistant jobs in
Austin, TX .
#J-18808-Ljbffr
Base pay range $85,000.00/yr - $150,000.00/yr
Our client, an Austin, Texas based hedge fund (startup) is looking to hire an Executive Assistant/Office Manager to support their Founder and assist with office management for their growing team! The ideal candidate should be Finance industry savvy (from an administrative perspective) have a proactive / problem solving nature and be a team player.
COMPANY: Hedge Fund (Startup)
POSITION: Executive Assistant/Office Manager
LOCATION: Texas (Downtown Austin)
HOURS: 8:30am – 5:30pm (with general flexibility after hours as needed)
OFFICE REQUIREMENTS: This role is in office 5 days
COMPENSATION: 85 -150k base (bonus on top, benefits offered and more)
BACHELOR'S DEGREE REQUIRED: Preferred
*Willing to relocate the ideal candidate from NYC to Austin!
Responsibilities
Maintain multiple complex calendars/schedule management, including recurring team meetings and external engagements
Research management: gather and organize earnings transcripts, sell-side reports, provider research, and create ad‑hoc research packs
Coordinate domestic and international travel, often complex and last‑minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries)
Meeting preparation and follow‑up: draft agendas, compile attendee profiles, assemble briefing materials, track action items
Gatekeeping of the Founder’s time: screen inbound calls/emails, prioritize requests, and manage access
Anticipate needs, proactively identify issues, and ensure follow‑through on key initiatives
Assist with personal and business matters as needed to provide seamless support
HR onboarding: set up new employees with equipment, system access, and compliance requirements
Create and maintain a best practices playbook documenting procedures for all administrative and operational functions
On‑the‑ground IT: manage logistics, troubleshoot issues, and coordinate with IT vendors/resources
Vendor relationships: research and vet new vendors, negotiate contracts, and ensure the firm receives high‑quality service
Expense management: track, organize, and document firm and executive expenses; manage invoices and accounts payable
Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture
Event planning: lead the planning of all team‑building offsites/activities, client events, holiday parties and happy hours
Requirements
3–5+ years of experience in a fast‑paced, professional environment (finance, investment, or startup experience strongly preferred)
Based in Austin, TX (or willing to relocate)
Proficiency in Microsoft Office, Slack, AI Tools; familiarity with project management/collaboration tools a plus
Exceptional organizational skills with the ability to manage competing priorities
Strong judgment, discretion, and professionalism when handling sensitive information
Flexibility for early morning, evening, or weekend support
Proactive – always thinking 3 steps ahead to solve problems and see tasks to completion
Low‑ego, high‑ownership mindset: willing to handle everything from answering phones to complex research projects with a “no‑task‑too‑small” mindset
Positive, calm, and resourceful with exceptional judgment and critical thinking skills
Adaptable and resilient in a dynamic environment; ability to anticipate needs and act without explicit direction
Polished, professional demeanor with clients, partners, and investors
Discreet and trustworthy with confidential and sensitive matters
Verifications of identity, education, prior employment, and references may be required
Get notified about new Executive Assistant jobs in
Austin, TX .
#J-18808-Ljbffr