North Texas Tollway Authority
Join to apply for the
Compliance Specialist
role at
North Texas Tollway Authority
Summary
The purpose of this position is to support Maintenance Department requirements through the monitoring inventory control and purchasing activities for compliance with existing policies, procedures, and regulations. This is accomplished by reviewing all invoices for accuracy and compliance with contract requirements, processing invoices for payment, reviewing performance of multi-year contracts, reporting purchasing activities, troubleshooting, and resolving discrepancies with vendor pricing or invoice errors, and assisting with disposal of items in compliance with all existing policies, procedures, and regulations. The Compliance Specialist will also assist with daily warehouse activities to serve the customers including order review, receiving, and issuing as needed. Additionally, the Compliance Specialist will respond to weather-related emergencies, and complete special projects as assigned.
Responsibilities
Reviews all invoices for compliance with contract specifications, and NTTA business practices, including pricing terms. Confirms product or service was provided without defect/issue and in accordance with current contract terms.
Creates receiving record within financial system (PeopleSoft) for all compliant invoices, send originals to Accounts Payable for processing and maintain department file copies for reference.
Creates contract summary sheets for all executed contracts, maintaining soft and hard copy records of pertinent information including contracted pricing terms and ordering contacts. Provides contract summary sheets to each warehouse, assigned project manager and electronically within the Maintenance Department server folders.
Performs routine audits of existing contracts checking the major terms of the individual contract including pricing accuracy, lead time reliability, and vendor score card results. Provides quarterly reports of contract audits to management.
Works with warehouse leads and supervisor to submit requisitions for increases to existing purchase orders as needed for proper processing and payment of invoices.
Works with Accounts Payable team and vendors to resolve any errors on invoices or instances of noncompliance with existing contracts.
Tracks the Maintenance Department disposal activities of items other than regular trash to ensure compliance with existing policies, procedures, and regulations. Items tracked may include tires, batteries, lamps, ballasts, and other regulated items.
Coordinates disposal of goods via online auction, working with NTTA departments to get appropriate documentation, prepare items and documents for online auctioneer, schedule auction coordinating with auctioneer and departments regarding inspections and pickup of items. Collect and archive all documentation and report on auction results.
Prepares and submits weekly, monthly and/or quarterly reports regarding compliance activities including receipts submitted, status of open annual purchase orders, and disposal of special wastes including landfill, recycling, and auction activities.
Supports the daily operations of the warehouse by assisting customers at the counter through issuing of parts, looking up parts for customer requests, and assisting with resolution of issues/questions as needed.
Participates in Snow and Ice Events by ordering and restocking items needed to successfully respond to an event; participates in 24-hour staffing operations of the warehouse during an event.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent
3 – 5 years’ experience
Valid driver’s license
Fluency in English
Ability to obtain forklift certification within 6 months of hire
Preferred Qualifications
Experience in supply chain management, warehousing, maintenance, and/or public procurement/finance.
Valid Texas driver’s license
Forklift certification
About NTTA NTTA is a political subdivision of Texas created to acquire, construct, maintain and operate toll roads in North Texas. As a customer-driven organization, NTTA delivers a safe and reliable toll system for millions of customers each year in one of the fastest growing regions in the United States. NTTA is a vibrant organization with a highly qualified, energized and engaged team focused on achieving Excellence and we are looking for talented individuals to join us.
Our mission: We are committed to providing a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.
NTTA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
How to Apply Click Apply. Register or log-in to your account. Complete the application in its entirety, including any questions, and click Submit. If you have questions about the application process, please access our Frequently Asked Questions. At any time during the application process, you can click on the Job Title to which you are applying to return to this page to access the FAQs.
Refer your Family and Friends to apply at
https://careers.ntta.org .
#J-18808-Ljbffr
Compliance Specialist
role at
North Texas Tollway Authority
Summary
The purpose of this position is to support Maintenance Department requirements through the monitoring inventory control and purchasing activities for compliance with existing policies, procedures, and regulations. This is accomplished by reviewing all invoices for accuracy and compliance with contract requirements, processing invoices for payment, reviewing performance of multi-year contracts, reporting purchasing activities, troubleshooting, and resolving discrepancies with vendor pricing or invoice errors, and assisting with disposal of items in compliance with all existing policies, procedures, and regulations. The Compliance Specialist will also assist with daily warehouse activities to serve the customers including order review, receiving, and issuing as needed. Additionally, the Compliance Specialist will respond to weather-related emergencies, and complete special projects as assigned.
Responsibilities
Reviews all invoices for compliance with contract specifications, and NTTA business practices, including pricing terms. Confirms product or service was provided without defect/issue and in accordance with current contract terms.
Creates receiving record within financial system (PeopleSoft) for all compliant invoices, send originals to Accounts Payable for processing and maintain department file copies for reference.
Creates contract summary sheets for all executed contracts, maintaining soft and hard copy records of pertinent information including contracted pricing terms and ordering contacts. Provides contract summary sheets to each warehouse, assigned project manager and electronically within the Maintenance Department server folders.
Performs routine audits of existing contracts checking the major terms of the individual contract including pricing accuracy, lead time reliability, and vendor score card results. Provides quarterly reports of contract audits to management.
Works with warehouse leads and supervisor to submit requisitions for increases to existing purchase orders as needed for proper processing and payment of invoices.
Works with Accounts Payable team and vendors to resolve any errors on invoices or instances of noncompliance with existing contracts.
Tracks the Maintenance Department disposal activities of items other than regular trash to ensure compliance with existing policies, procedures, and regulations. Items tracked may include tires, batteries, lamps, ballasts, and other regulated items.
Coordinates disposal of goods via online auction, working with NTTA departments to get appropriate documentation, prepare items and documents for online auctioneer, schedule auction coordinating with auctioneer and departments regarding inspections and pickup of items. Collect and archive all documentation and report on auction results.
Prepares and submits weekly, monthly and/or quarterly reports regarding compliance activities including receipts submitted, status of open annual purchase orders, and disposal of special wastes including landfill, recycling, and auction activities.
Supports the daily operations of the warehouse by assisting customers at the counter through issuing of parts, looking up parts for customer requests, and assisting with resolution of issues/questions as needed.
Participates in Snow and Ice Events by ordering and restocking items needed to successfully respond to an event; participates in 24-hour staffing operations of the warehouse during an event.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or equivalent
3 – 5 years’ experience
Valid driver’s license
Fluency in English
Ability to obtain forklift certification within 6 months of hire
Preferred Qualifications
Experience in supply chain management, warehousing, maintenance, and/or public procurement/finance.
Valid Texas driver’s license
Forklift certification
About NTTA NTTA is a political subdivision of Texas created to acquire, construct, maintain and operate toll roads in North Texas. As a customer-driven organization, NTTA delivers a safe and reliable toll system for millions of customers each year in one of the fastest growing regions in the United States. NTTA is a vibrant organization with a highly qualified, energized and engaged team focused on achieving Excellence and we are looking for talented individuals to join us.
Our mission: We are committed to providing a safe and reliable toll road system, increase value and mobility options for our customers, operate the Authority in a businesslike manner, protect our bondholders, and partner to meet our region's growing need for transportation infrastructure.
NTTA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status.
How to Apply Click Apply. Register or log-in to your account. Complete the application in its entirety, including any questions, and click Submit. If you have questions about the application process, please access our Frequently Asked Questions. At any time during the application process, you can click on the Job Title to which you are applying to return to this page to access the FAQs.
Refer your Family and Friends to apply at
https://careers.ntta.org .
#J-18808-Ljbffr