Heritage Distribution Holdings
Corporate Office Assistant
Heritage Distribution Holdings, Atlanta, Georgia, United States, 30383
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Corporate Office Assistant
role at
Heritage Distribution Holdings
Overview Heritage Distribution Holdings, a leading HVAC/R distribution company, is seeking a highly organized and proactive
Corporate Office Assistant
to support our Corporate Office and Staff. This role ensures the smooth daily operation of our office, assists senior leadership and shared services teams, and coordinates a range of administrative and operational activities.
The ideal candidate is detail-oriented, resourceful, and enjoys working behind the scenes to keep things running efficiently in a dynamic, fast-paced environment.
Administrative Support
Provide administrative support to the Executive Leadership Team and shared services departments (e.g., HR, Finance, and Operations)
Coordinate calendars, meetings, and conference room scheduling
Prepare and send company-wide communications and staff announcements as needed
Maintain and update company templates, staff contact lists, organizational maps, and related materials
Assist with event logistics, including onsite and offsite meetings and travel coordination for executives and visiting staff
Arrange transportation and lodging for employees and guests, including flights, hotels, and car rentals
Manage business card orders and edits
Office Operations & Facilities Support
Oversee day-to-day office operations to ensure a clean, efficient, and well-functioning workspace
Order and maintain office supplies, snacks, beverages, postage, and other materials
Coordinate food and beverage for meetings and corporate events
Manage building maintenance requests and serve as the point of contact with property management
Maintain relationships with office vendors
Collect and distribute incoming mail and packages
Coordinate with IT for new hire setup (e.g., hardware requests, desk setup, software access)
Maintain and update copier users and office equipment permissions
Assist with onboarding logistics for new employees
Accounting & Finance Coordination
Process and route invoices for approval and submission to Accounts Payable
Support accounting-related tasks such as expense reports, deposits, and reconciliations
Handle office-related billing and maintain accurate records for vendors and expenses
Other Duties
Support company communications such as press releases or internal announcements as needed
Perform additional administrative or operational projects as assigned
Qualifications
3+ years of administrative, office coordination, or operations experience (corporate or professional services environment preferred)
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities with professionalism and discretion
Basic accounting or bookkeeping experience preferred
Self-starter with a service-oriented mindset and ability to anticipate team needs
Education
Associate’s or bachelor’s degree in business, communications, or a related field preferred
401(k)
Health, dental, and vision insurance
Paid time off
About Heritage Distribution Holdings Heritage Distribution Holdings (HDH) is the fastest-growing HVAC/R distributor in the U.S. With a focus on being the market leader in each local geography, HDH partners with businesses that share a tenacious commitment to customers, employees, and suppliers. From after-hours emergency service to stocking our customers’ warehouses, the HDH family is fully invested in being the critical link in the supply chain that enables people to live healthier and more comfortable lives.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Wholesale
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Corporate Office Assistant
role at
Heritage Distribution Holdings
Overview Heritage Distribution Holdings, a leading HVAC/R distribution company, is seeking a highly organized and proactive
Corporate Office Assistant
to support our Corporate Office and Staff. This role ensures the smooth daily operation of our office, assists senior leadership and shared services teams, and coordinates a range of administrative and operational activities.
The ideal candidate is detail-oriented, resourceful, and enjoys working behind the scenes to keep things running efficiently in a dynamic, fast-paced environment.
Administrative Support
Provide administrative support to the Executive Leadership Team and shared services departments (e.g., HR, Finance, and Operations)
Coordinate calendars, meetings, and conference room scheduling
Prepare and send company-wide communications and staff announcements as needed
Maintain and update company templates, staff contact lists, organizational maps, and related materials
Assist with event logistics, including onsite and offsite meetings and travel coordination for executives and visiting staff
Arrange transportation and lodging for employees and guests, including flights, hotels, and car rentals
Manage business card orders and edits
Office Operations & Facilities Support
Oversee day-to-day office operations to ensure a clean, efficient, and well-functioning workspace
Order and maintain office supplies, snacks, beverages, postage, and other materials
Coordinate food and beverage for meetings and corporate events
Manage building maintenance requests and serve as the point of contact with property management
Maintain relationships with office vendors
Collect and distribute incoming mail and packages
Coordinate with IT for new hire setup (e.g., hardware requests, desk setup, software access)
Maintain and update copier users and office equipment permissions
Assist with onboarding logistics for new employees
Accounting & Finance Coordination
Process and route invoices for approval and submission to Accounts Payable
Support accounting-related tasks such as expense reports, deposits, and reconciliations
Handle office-related billing and maintain accurate records for vendors and expenses
Other Duties
Support company communications such as press releases or internal announcements as needed
Perform additional administrative or operational projects as assigned
Qualifications
3+ years of administrative, office coordination, or operations experience (corporate or professional services environment preferred)
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities with professionalism and discretion
Basic accounting or bookkeeping experience preferred
Self-starter with a service-oriented mindset and ability to anticipate team needs
Education
Associate’s or bachelor’s degree in business, communications, or a related field preferred
401(k)
Health, dental, and vision insurance
Paid time off
About Heritage Distribution Holdings Heritage Distribution Holdings (HDH) is the fastest-growing HVAC/R distributor in the U.S. With a focus on being the market leader in each local geography, HDH partners with businesses that share a tenacious commitment to customers, employees, and suppliers. From after-hours emergency service to stocking our customers’ warehouses, the HDH family is fully invested in being the critical link in the supply chain that enables people to live healthier and more comfortable lives.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Wholesale
#J-18808-Ljbffr