Washington University in St. Louis
Administrative Coordinator I - Pediatrics Genetics
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Overview
Administrative Coordinator I - Pediatrics Genetics
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Washington University in St. Louis
Position Summary: Provides general administrative project and/or program support for department or program areas.
Scheduled Hours: 40
Responsibilities
Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
Plans logistics and provides administrative support for program courses, meetings and events including all details associated with events; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during events. Manages event budget.
Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
Performs other duties as assigned.
Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Requirements
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment Office equipment
Qualifications
Education: High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications: No specific certification is required for this position.
Work Experience: Administrative (2 Years)
Skills: Not Applicable
Driver's License: A driver's license is not required for this position.
Preferred Qualifications
Bachelor's degree
Certifications: No additional certification beyond what is stated in the Required Qualifications section.
Work Experience: No additional work experience beyond what is stated in the Required Qualifications section.
Skills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program
Job Details
Grade: G07-H
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Higher Education
Salary and Benefits Salary Range: $19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions and Accommodations Questions: For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation: If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug test, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
#J-18808-Ljbffr
—
Washington University in St. Louis
Position Summary: Provides general administrative project and/or program support for department or program areas.
Scheduled Hours: 40
Responsibilities
Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
Plans logistics and provides administrative support for program courses, meetings and events including all details associated with events; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during events. Manages event budget.
Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
Performs other duties as assigned.
Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Requirements
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment Office equipment
Qualifications
Education: High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications: No specific certification is required for this position.
Work Experience: Administrative (2 Years)
Skills: Not Applicable
Driver's License: A driver's license is not required for this position.
Preferred Qualifications
Bachelor's degree
Certifications: No additional certification beyond what is stated in the Required Qualifications section.
Work Experience: No additional work experience beyond what is stated in the Required Qualifications section.
Skills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program
Job Details
Grade: G07-H
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Higher Education
Salary and Benefits Salary Range: $19.29 - $29.91 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions and Accommodations Questions: For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation: If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug test, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
#J-18808-Ljbffr