Phipps Neighborhoods
Description
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax-exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its development communities. The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent. The successful candidate must possess a minimum of 5 years experience. Salary range for this role is $65-70k. Responsibilities
Prepare and send out RFPs/RFQs for all leasing agreements and commodity pricing agreements for PHSI Services. Purchase commodities such as toner cartridges, paper, housekeeping and office supplies, general printing, copier/fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and vending equipment. Conduct vendor research for potential new vendors and maintain the vendor Purchasing database. Conduct contract terms and dollar value negotiations. Obtain completed W-9 forms from new prospective service vendors and submit them to the Director of Purchasing for processing. Follow up with sites and Area Managers requesting service information, samples, requisitions, and other information needed. Answer phone calls, handle faxes and computer work as required. Handle reconciliations of unpaid service invoices, pull and match invoices with purchase orders to update pending orders. Prepare and send Cancellation and Award Letters. Obtain D&B reports, analyze them, and submit findings to the Director of Purchasing; research and solicit new vendors and conduct vendor reference checks. Respond to, and create, e-mail correspondence; respond to questions from bookkeepers regarding Purchasing issues. Handle special requests from the Purchasing Director as needed. Process purchase orders through a computerized system (Yardi Voyager) and place orders for goods and services. Requirements
B.A. and/or 5 years procurement experience required. Experience with Yardi preferred. Must have experience with Microsoft Excel, Word and related programs. Good organizational and interpersonal skills. Must be able to multi-task in a fast-paced environment. Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Seniority level
Mid-Senior level Employment type
Full-time Job function
Purchasing and Supply Chain Industries
Non-profit Organizations
#J-18808-Ljbffr
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax-exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its development communities. The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent. The successful candidate must possess a minimum of 5 years experience. Salary range for this role is $65-70k. Responsibilities
Prepare and send out RFPs/RFQs for all leasing agreements and commodity pricing agreements for PHSI Services. Purchase commodities such as toner cartridges, paper, housekeeping and office supplies, general printing, copier/fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and vending equipment. Conduct vendor research for potential new vendors and maintain the vendor Purchasing database. Conduct contract terms and dollar value negotiations. Obtain completed W-9 forms from new prospective service vendors and submit them to the Director of Purchasing for processing. Follow up with sites and Area Managers requesting service information, samples, requisitions, and other information needed. Answer phone calls, handle faxes and computer work as required. Handle reconciliations of unpaid service invoices, pull and match invoices with purchase orders to update pending orders. Prepare and send Cancellation and Award Letters. Obtain D&B reports, analyze them, and submit findings to the Director of Purchasing; research and solicit new vendors and conduct vendor reference checks. Respond to, and create, e-mail correspondence; respond to questions from bookkeepers regarding Purchasing issues. Handle special requests from the Purchasing Director as needed. Process purchase orders through a computerized system (Yardi Voyager) and place orders for goods and services. Requirements
B.A. and/or 5 years procurement experience required. Experience with Yardi preferred. Must have experience with Microsoft Excel, Word and related programs. Good organizational and interpersonal skills. Must be able to multi-task in a fast-paced environment. Take on additional or special responsibilities as required, such as processing requests for services, repairs, and products. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Seniority level
Mid-Senior level Employment type
Full-time Job function
Purchasing and Supply Chain Industries
Non-profit Organizations
#J-18808-Ljbffr