Southington-Cheshire Community YMCAs
Payroll Coordinator
Southington-Cheshire Community YMCAs, Southington, Connecticut, us, 06489
Role Description
This is a full‑time on‑site role for a Payroll Coordinator located in Southington, CT. The Payroll Coordinator will be responsible for processing payroll and maintaining accurate accounting records. Day‑to‑day tasks will include data entry, verifying payroll information, resolving payroll discrepancies, and ensuring compliance with state and federal regulations.
Requirements
Associate’s or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
2–4 years of experience in payroll and benefits administration, preferably within an HR department
Strong understanding of payroll processes and employee benefits
Experience with payroll and HRIS software (e.g., ADP, Paychex, Paylocity, UKG) required
Excellent to detail and organizational skills
Strong problem‑solving and customer service abilities
High level of integrity and the ability to handle sensitive and confidential information with professionalism
Advanced skills in computer programs are a must for maintaining personnel data and payroll
Duties and Responsibilities Payroll Administration
Process biweekly payroll, ensuring accurate calculation of wages, taxes, deductions, and benefits
Maintain employee payroll records, updating changes (new hires, terminations, pay changes, tax status, direct deposit, etc.) accurately and timely
Respond to payroll‑related inquiries and resolve discrepancies promptly
Ensure compliance with federal, state, and local wage and hour laws
Collaborate with finance/accounting team as needed for reconciliation and reporting
Perform all payroll reporting functions
Benefits Administration
Maintain employee benefits programs in ADP including medical, dental, retirement plans
Facilitate employee benefit enrollments, changes, and terminations, including COBRA administration
Work with the Director to coordinate annual open enrollment processes
Assist in resolving employee benefit issues
Ensure compliance with all applicable benefit regulations, including ACA, HIPAA, and ERISA
General HR Support
Maintain and update employee records in ADP in accordance with record‑keeping requirements
Support employee leave tracking (FMLA, disability, PTO, etc.) and ensure proper documentation
Create and distribute employee communications as necessary and requested
Assist with HR policy implementation, compliance, and communication
Support internal audits and prepare reports as needed
Assist with onboarding and offboarding processes, including new hire paperwork, orientations, and exit documentation
Assist in the coordination and execution of the Employee Recognition Dinner
Perform all other duties as assigned
Maintain confidentiality and uphold the highest standards of integrity in all HR functions
Additional Tasks
Maintain accurate database for employees with timely reports
Keep accurate employee information and provide reports to Director of HR
Report and notify all retirement & employment updates as advised by YMCA of the USA
Provide excellent customer service to YMCA members and staff
Adhere to all policies and procedures related to child abuse prevention
Seniority level Entry level
Employment type Full-time
Job function Human Resources
Industry Non‑profit Organizations
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Requirements
Associate’s or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
2–4 years of experience in payroll and benefits administration, preferably within an HR department
Strong understanding of payroll processes and employee benefits
Experience with payroll and HRIS software (e.g., ADP, Paychex, Paylocity, UKG) required
Excellent to detail and organizational skills
Strong problem‑solving and customer service abilities
High level of integrity and the ability to handle sensitive and confidential information with professionalism
Advanced skills in computer programs are a must for maintaining personnel data and payroll
Duties and Responsibilities Payroll Administration
Process biweekly payroll, ensuring accurate calculation of wages, taxes, deductions, and benefits
Maintain employee payroll records, updating changes (new hires, terminations, pay changes, tax status, direct deposit, etc.) accurately and timely
Respond to payroll‑related inquiries and resolve discrepancies promptly
Ensure compliance with federal, state, and local wage and hour laws
Collaborate with finance/accounting team as needed for reconciliation and reporting
Perform all payroll reporting functions
Benefits Administration
Maintain employee benefits programs in ADP including medical, dental, retirement plans
Facilitate employee benefit enrollments, changes, and terminations, including COBRA administration
Work with the Director to coordinate annual open enrollment processes
Assist in resolving employee benefit issues
Ensure compliance with all applicable benefit regulations, including ACA, HIPAA, and ERISA
General HR Support
Maintain and update employee records in ADP in accordance with record‑keeping requirements
Support employee leave tracking (FMLA, disability, PTO, etc.) and ensure proper documentation
Create and distribute employee communications as necessary and requested
Assist with HR policy implementation, compliance, and communication
Support internal audits and prepare reports as needed
Assist with onboarding and offboarding processes, including new hire paperwork, orientations, and exit documentation
Assist in the coordination and execution of the Employee Recognition Dinner
Perform all other duties as assigned
Maintain confidentiality and uphold the highest standards of integrity in all HR functions
Additional Tasks
Maintain accurate database for employees with timely reports
Keep accurate employee information and provide reports to Director of HR
Report and notify all retirement & employment updates as advised by YMCA of the USA
Provide excellent customer service to YMCA members and staff
Adhere to all policies and procedures related to child abuse prevention
Seniority level Entry level
Employment type Full-time
Job function Human Resources
Industry Non‑profit Organizations
#J-18808-Ljbffr