UVA Community Health
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Materials Coordinator
role at
UVA Community Health
About Us We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.
Job Code and Hours Job Code: PU4535
Monday-Friday | 7:00 AM -3:30 PM
Job Summary The Materials Coordinator facilitates the distribution of supplies in accordance with hospital and departmental policy and procedure. Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned.
Maintains and stocks assigned supply locations.
Processes departmental requisitions electronically.
Receives, processes returns, and maintains par levels.
Replenishes code carts.
Maintains supply database to reflect items additions/deletions and par level adjustments.
Ensures organization and cleanliness within inventory supply rooms.
Maintains all required competencies.
Performs other Materials Management functions as requested by the Supervisor.
Maintains annual safety and infection control in‑services and educational hours to meet requirements.
Communications
Possesses good verbal and written communication skills.
Provides excellent customer service relating to supply chain functions and any special customer inquiries.
Teamwork
Acts as a liaison to all departments which require the services of Supply Chain Operations.
Provides assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.
Conducts product research and sourcing.
Handles vendor backorders, product returns, and recalls and communicates product information and changes.
Compliance
Ensures compliance to all department, hospital, corporate, and Joint Commission policies/recommendations.
Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
Administrative Support
Counts and replenishes inventory using available technology.
Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
Receives all incoming freight from UPS, FedEx, and other common carriers.
Prepares and ships outgoing freight.
Uses computer systems, including handhelds, within Supply Chain Operations.
Qualifications
Education: High School Diploma or GED required.
Experience: 3-5 years of relevant experience required. Previous healthcare experience preferred.
Skills: Ability to work in a stressful and fast paced environment, inventory control software, basic computer skills, PowerPoint, Microsoft Word, Excel, team oriented, good communication skills, verbal and written form.
Preferred: Knowledge/experience in using pallet jack, dock board and hand trucks.
Physical Demands Medium to Heavy Physical Demand. The job requires constant sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Ability to lift/push/pull up to 100 lbs occasionally. For any weight over 35 lbs use Safe Handling Equipment.
Other
May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
On call responsibilities as directed: No
Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes
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Materials Coordinator
role at
UVA Community Health
About Us We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.
Job Code and Hours Job Code: PU4535
Monday-Friday | 7:00 AM -3:30 PM
Job Summary The Materials Coordinator facilitates the distribution of supplies in accordance with hospital and departmental policy and procedure. Serves as a purchasing/supply resource to hospital staff, as well as other areas as assigned.
Maintains and stocks assigned supply locations.
Processes departmental requisitions electronically.
Receives, processes returns, and maintains par levels.
Replenishes code carts.
Maintains supply database to reflect items additions/deletions and par level adjustments.
Ensures organization and cleanliness within inventory supply rooms.
Maintains all required competencies.
Performs other Materials Management functions as requested by the Supervisor.
Maintains annual safety and infection control in‑services and educational hours to meet requirements.
Communications
Possesses good verbal and written communication skills.
Provides excellent customer service relating to supply chain functions and any special customer inquiries.
Teamwork
Acts as a liaison to all departments which require the services of Supply Chain Operations.
Provides assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.
Conducts product research and sourcing.
Handles vendor backorders, product returns, and recalls and communicates product information and changes.
Compliance
Ensures compliance to all department, hospital, corporate, and Joint Commission policies/recommendations.
Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
Administrative Support
Counts and replenishes inventory using available technology.
Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
Receives all incoming freight from UPS, FedEx, and other common carriers.
Prepares and ships outgoing freight.
Uses computer systems, including handhelds, within Supply Chain Operations.
Qualifications
Education: High School Diploma or GED required.
Experience: 3-5 years of relevant experience required. Previous healthcare experience preferred.
Skills: Ability to work in a stressful and fast paced environment, inventory control software, basic computer skills, PowerPoint, Microsoft Word, Excel, team oriented, good communication skills, verbal and written form.
Preferred: Knowledge/experience in using pallet jack, dock board and hand trucks.
Physical Demands Medium to Heavy Physical Demand. The job requires constant sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Ability to lift/push/pull up to 100 lbs occasionally. For any weight over 35 lbs use Safe Handling Equipment.
Other
May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
On call responsibilities as directed: No
Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes
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