AlphaGraphics Rexburg
Customer Visibility Specialist - American Fork
AlphaGraphics Rexburg, American Fork, Utah, United States, 84003
Customer Visibility Specialist - American Fork
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Customer Visibility Specialist - American Fork
role at
AlphaGraphics Rexburg
Processes orders, prepares correspondence, and fulfills customer needs to ensure customer satisfaction.
Requires a high school diploma or equivalent and 0-3 years of experience in the field or in a related area.
Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job.
Works under immediate supervision.
Primary job functions do not typically require exercising independent judgment.
Typically reports to a supervisor or manager.
Organization Core Values
Humanity – People, Respect, Teamwork, Community, Kindness
Excellence – Quality Work, Integrity, Responsibility, Accountability, Exceptional
Evolving – Curious, Forward-Thinking, Adapting, Changing, Flexible
Development – Grow, Create, Learn, Expand, Advance
Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working
Core Focus Focus by area of the business – Customer Service Front Counter
Responsibilities
Greets the customer in person. “Hi, welcome to Alphagraphics. What can we do for you today?” Avoid asking, “Are you here to pick up an order.”
Answers the phone. “Alphagraphics, this is (your name),” or other variations like, “Thank you for calling Alphagraphics, this is (your name).” The important point is to state both your name and the name of the company.
Accurately processes callers through the phone system. Transferring calls, parking calls on the answering service and paging.
Identifies the customer and his/her project through a few questions:
What project are you working on today?
Do you have an account with us?
Depending on the answers, proceed as follows:
If they have an account and an assigned rep see if the rep is available to assist. If not, get all information about their job
If the project is complex, i.e. an EDDM job, Book job, promo or just a large job, then pass to either a CSR 2 position, an ISR, an OSR or the owner.
If the project is simple and can be done while they wait, then proceed.
If the project is simple but will take some time then follow the rule: In by noon, done EOD. In after noon, then done next day.
Quotes turnaround from the “standard turnaround chart”
Accurately enters correctly priced estimates and orders in POS System
Follows up on estimates, asks for orders
Enters orders in POS system
Handles cash, check, or credit card transactions and deposits at front counter
Verifies order accuracy and pricing
Notifies customers when order is completed
Handles customer complaints, forwards to management when appropriate
Maintains front counter cleanliness, preparedness checklist
Maintains front counter filing systems
Logs new customer contacts for future follow up
Maintains customer artwork files
Takes complete messages for team members
Refers customers to inside sales rep when appropriate
Trains to become competent back-up during holidays and illnesses
Develops customer’s trust by taking interest in the success and timely completion of their projects
Trains to become a Certified Print Specialist
Completes Digital Certification
Pass on information about customers with future potential to the sales representative
Qualifications
Strong technology skill with Microsoft Office and have worked with an MIS system
A friendly and outgoing personality
Experience in the printing industry an advantage
Enjoys fast-paced working environment – ability to “multi-task”
Has good math skills
Has basic computer experience; ability to learn Point of Sales (POS) software for entering orders, estimates, and front counter transactions
Demonstrates and utilizes courteous
Status - Casual
Shift Variable between 8:30am to 5:30pm
Pay - $14-18 DOE
Benefits
Health
Dental
Vision
Flexible Spending
Life Insurance
401k
Several Supplemental plans to choose from
Paid Holidays including your birthday.
Speedy CPS is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Speedy CPS has 15 locations in Idaho, Utah, Wyoming and Montana. 13 locations are AlphaGraphic locations, one is a signs and graphic business called Graphik, in Lindon Utah and a Speedy CPS retail location in Rigby, Idaho. This position is in our American Fork Alphagraphics location.
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Customer Visibility Specialist - American Fork
role at
AlphaGraphics Rexburg
Processes orders, prepares correspondence, and fulfills customer needs to ensure customer satisfaction.
Requires a high school diploma or equivalent and 0-3 years of experience in the field or in a related area.
Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job.
Works under immediate supervision.
Primary job functions do not typically require exercising independent judgment.
Typically reports to a supervisor or manager.
Organization Core Values
Humanity – People, Respect, Teamwork, Community, Kindness
Excellence – Quality Work, Integrity, Responsibility, Accountability, Exceptional
Evolving – Curious, Forward-Thinking, Adapting, Changing, Flexible
Development – Grow, Create, Learn, Expand, Advance
Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working
Core Focus Focus by area of the business – Customer Service Front Counter
Responsibilities
Greets the customer in person. “Hi, welcome to Alphagraphics. What can we do for you today?” Avoid asking, “Are you here to pick up an order.”
Answers the phone. “Alphagraphics, this is (your name),” or other variations like, “Thank you for calling Alphagraphics, this is (your name).” The important point is to state both your name and the name of the company.
Accurately processes callers through the phone system. Transferring calls, parking calls on the answering service and paging.
Identifies the customer and his/her project through a few questions:
What project are you working on today?
Do you have an account with us?
Depending on the answers, proceed as follows:
If they have an account and an assigned rep see if the rep is available to assist. If not, get all information about their job
If the project is complex, i.e. an EDDM job, Book job, promo or just a large job, then pass to either a CSR 2 position, an ISR, an OSR or the owner.
If the project is simple and can be done while they wait, then proceed.
If the project is simple but will take some time then follow the rule: In by noon, done EOD. In after noon, then done next day.
Quotes turnaround from the “standard turnaround chart”
Accurately enters correctly priced estimates and orders in POS System
Follows up on estimates, asks for orders
Enters orders in POS system
Handles cash, check, or credit card transactions and deposits at front counter
Verifies order accuracy and pricing
Notifies customers when order is completed
Handles customer complaints, forwards to management when appropriate
Maintains front counter cleanliness, preparedness checklist
Maintains front counter filing systems
Logs new customer contacts for future follow up
Maintains customer artwork files
Takes complete messages for team members
Refers customers to inside sales rep when appropriate
Trains to become competent back-up during holidays and illnesses
Develops customer’s trust by taking interest in the success and timely completion of their projects
Trains to become a Certified Print Specialist
Completes Digital Certification
Pass on information about customers with future potential to the sales representative
Qualifications
Strong technology skill with Microsoft Office and have worked with an MIS system
A friendly and outgoing personality
Experience in the printing industry an advantage
Enjoys fast-paced working environment – ability to “multi-task”
Has good math skills
Has basic computer experience; ability to learn Point of Sales (POS) software for entering orders, estimates, and front counter transactions
Demonstrates and utilizes courteous
Status - Casual
Shift Variable between 8:30am to 5:30pm
Pay - $14-18 DOE
Benefits
Health
Dental
Vision
Flexible Spending
Life Insurance
401k
Several Supplemental plans to choose from
Paid Holidays including your birthday.
Speedy CPS is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Speedy CPS has 15 locations in Idaho, Utah, Wyoming and Montana. 13 locations are AlphaGraphic locations, one is a signs and graphic business called Graphik, in Lindon Utah and a Speedy CPS retail location in Rigby, Idaho. This position is in our American Fork Alphagraphics location.
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