Omni Hotels & Resorts
Catering Services Coordinator
Job Locations: US-KY-Louisville
Job Description Handles all administrative duties required by Catering/Convention Services Divisions in order to provide superior services to our guests.
Responsibilities
Works with the DOCCS with schedules and assists in prioritizing workload to meet deadlines of all managers.
Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
Assists in the Contract Turnover process and checks contracts, space and FDC bookings to ensure accuracy and they match.
Assists team with creating PM accounts and sending MyCheck links; tracks all credit card authorizations to ensure they have been paid and have not expired.
Maintains reader files.
Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, other contractual documents, etc.
Checks own mailbox in the morning and afternoon.
Answers calls to sales office by third ring.
Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
Helps in entering group information (sites, resumes) in FDC.
Enters work orders in Synergy as directed by managers.
Assists managers as needed.
Gathers materials and mails packages to clients as necessary.
Takes detailed inquiry leads and submits to appropriate manager.
Assists with amenities for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
Processes outgoing mail.
Covers for reception during lunch.
Takes minutes at committee/assistant meetings as directed.
Participates in schedule rotation for late coverage on days the office closes early.
Other duties as assigned.
Qualifications
Must be able to work alone as well as work well with others.
Must have good communication skills.
Must be extremely computer savvy (Microsoft Word, Outlook, Excel).
Previous knowledge of Delphi, Opera and Synergy preferred.
Must have good organizational skills.
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links:
EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
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Job Description Handles all administrative duties required by Catering/Convention Services Divisions in order to provide superior services to our guests.
Responsibilities
Works with the DOCCS with schedules and assists in prioritizing workload to meet deadlines of all managers.
Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
Assists in the Contract Turnover process and checks contracts, space and FDC bookings to ensure accuracy and they match.
Assists team with creating PM accounts and sending MyCheck links; tracks all credit card authorizations to ensure they have been paid and have not expired.
Maintains reader files.
Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, other contractual documents, etc.
Checks own mailbox in the morning and afternoon.
Answers calls to sales office by third ring.
Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
Helps in entering group information (sites, resumes) in FDC.
Enters work orders in Synergy as directed by managers.
Assists managers as needed.
Gathers materials and mails packages to clients as necessary.
Takes detailed inquiry leads and submits to appropriate manager.
Assists with amenities for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
Processes outgoing mail.
Covers for reception during lunch.
Takes minutes at committee/assistant meetings as directed.
Participates in schedule rotation for late coverage on days the office closes early.
Other duties as assigned.
Qualifications
Must be able to work alone as well as work well with others.
Must have good communication skills.
Must be extremely computer savvy (Microsoft Word, Outlook, Excel).
Previous knowledge of Delphi, Opera and Synergy preferred.
Must have good organizational skills.
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links:
EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
#J-18808-Ljbffr