University of South Florida
Job Overview
The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team. The mission of the college is to Transform Health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.
Minimum Qualifications This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.
Degree Equivalency Clause
Four years of direct experience for a bachelor's degree.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor's degree;
(c) Six years of direct experience for a master's degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications Master's degree in business administration, human resources, or other related field with one to three years experience. Experience in a university setting, HR, visa/immigration knowledge, knowledge of USF processes preferred.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Primary Job Duties
College liaison for HR matters with faculty and staff. Support leadership and HR representatives with completing recruitment and hiring processes and procedures. Assists with interpreting applicable USF policies. Manages human resource processes including actions leading to recruitment, assisting with HR-related issues including hiring needs, coordinating funding plan, position description, advertisement, initiating appointment process with HR BP, rate planning, salary increases, promotions, terminations, layoffs, and disciplinary actions. Track correspondence to notify departments of appointments and terminations of appointments. Serves as administrative representative for USF Health and USF HR. Requires a high level of professionalism.
Assists with Oracle and payroll actions such as payroll costing, costing adjustments, Oracle reporting, and liaising with USF Health Office of Research for research administration. Assists with FAR (faculty activity reports).
Supports the dean and TCOP leadership with meetings and college-wide activities such as compiling the college master calendar, compiling agenda items and meeting minutes for leadership meetings, providing support for college reporting (accreditation, university, USF Health, etc.)
Responsible for a range of business and operational duties including assisting with strategic development, creation and implementation of business processes and activities, assisting with management of overall business operations. Assists with cataloging contracts and agreements and payments and invoicing for contracts and agreements. Supporting the purchasing process by placing orders, assisting with collecting receipts and invoices, and assisting with securing approvals. Supports the travel process by creating travel authorization requests, securing travel accommodations, collecting necessary documentation, and creating travel expense report.
Assists with the management of procedures for proper acquisition, assignment, and/or transfer of property and college attractive items as well as inventory tracking. Will liaise with Asset Management and coordinate all property forms and efficiently adhering to university policies and procedures. Engage, coordinate, and communicate processes to departments.
Aids with accounts payable cycle from requisition request to receipt of invoices to payment. Review requisition request for adherence to USF Purchasing policies Monitor and track requisitions to purchase order. Review vendor invoices for completeness, accuracy and approvals. Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing. Verify Pcard transactions for several departments. Audit PCard receipts for adherence to University PCard Compliance policies and procedures.
Budget liaison for offices within the Dean's Office (Academic Affairs, Faculty Affairs, Admissions, Graduate Programs, Provide various data analysis and ad hoc reporting for business activities and operations.
Perform other assigned business administrator duties related to HR, Purchasing, Accounts Receivable, Travel, Payroll, and budget management.
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Minimum Qualifications This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.
Degree Equivalency Clause
Four years of direct experience for a bachelor's degree.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor's degree;
(c) Six years of direct experience for a master's degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications Master's degree in business administration, human resources, or other related field with one to three years experience. Experience in a university setting, HR, visa/immigration knowledge, knowledge of USF processes preferred.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Primary Job Duties
College liaison for HR matters with faculty and staff. Support leadership and HR representatives with completing recruitment and hiring processes and procedures. Assists with interpreting applicable USF policies. Manages human resource processes including actions leading to recruitment, assisting with HR-related issues including hiring needs, coordinating funding plan, position description, advertisement, initiating appointment process with HR BP, rate planning, salary increases, promotions, terminations, layoffs, and disciplinary actions. Track correspondence to notify departments of appointments and terminations of appointments. Serves as administrative representative for USF Health and USF HR. Requires a high level of professionalism.
Assists with Oracle and payroll actions such as payroll costing, costing adjustments, Oracle reporting, and liaising with USF Health Office of Research for research administration. Assists with FAR (faculty activity reports).
Supports the dean and TCOP leadership with meetings and college-wide activities such as compiling the college master calendar, compiling agenda items and meeting minutes for leadership meetings, providing support for college reporting (accreditation, university, USF Health, etc.)
Responsible for a range of business and operational duties including assisting with strategic development, creation and implementation of business processes and activities, assisting with management of overall business operations. Assists with cataloging contracts and agreements and payments and invoicing for contracts and agreements. Supporting the purchasing process by placing orders, assisting with collecting receipts and invoices, and assisting with securing approvals. Supports the travel process by creating travel authorization requests, securing travel accommodations, collecting necessary documentation, and creating travel expense report.
Assists with the management of procedures for proper acquisition, assignment, and/or transfer of property and college attractive items as well as inventory tracking. Will liaise with Asset Management and coordinate all property forms and efficiently adhering to university policies and procedures. Engage, coordinate, and communicate processes to departments.
Aids with accounts payable cycle from requisition request to receipt of invoices to payment. Review requisition request for adherence to USF Purchasing policies Monitor and track requisitions to purchase order. Review vendor invoices for completeness, accuracy and approvals. Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing. Verify Pcard transactions for several departments. Audit PCard receipts for adherence to University PCard Compliance policies and procedures.
Budget liaison for offices within the Dean's Office (Academic Affairs, Faculty Affairs, Admissions, Graduate Programs, Provide various data analysis and ad hoc reporting for business activities and operations.
Perform other assigned business administrator duties related to HR, Purchasing, Accounts Receivable, Travel, Payroll, and budget management.
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