Weber State University
Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title: Administrative Specialist II
Requisition Number: S02210P
Position Category: Staff
Campus Location: Weber State University - Ogden, UT
Hours per week: 40
Months per year: 12
Pay Grade: N24
FLSA: Non-Exempt
Job Summary/Basic Function: Individual will manage various aspects of the Zoology Department office, including entering semester schedules on a strict deadline, maintaining and responding to emails on a daily basis, processing major/minor declarations, ordering office supplies, reconciling faculty purchases, planning and organizing events and seminars, and using multiple software programs to retrieve information, run reports, and assist students. Individual will serve as a receptionist and perform other office duties such as scheduling appointments, answering phones, addressing and resolving issues, creating the Department newsletter, processing mail, maintaining files, and assist faculty with other tasks as needed. The Administrative Specialist reports to and is supervised by the Department Chair.
Required Qualifications
High School diploma or equivalent
Two years of full-time secretarial/clerical/administrative support experience, or equivalent/related
Ability to use technological tools such as Microsoft Office, Google Suite (Docs, Sheets, Slides, Calendar) and Adobe
Preferred Qualifications
Preferred:
Ability to provide excellent customer service
Ability to file and organize information
Ability to consistently assist students in a helpful and compassionate manner
Detail-oriented with the ability to prioritize and complete varied work projects (e.g. scheduling, purchasing, reconciling credit-card statements) in a timely manner
The ability and willingness to become a skilled user of eWeber apps including Concur, Paw Place, Banner, and any new technologies the university implements
Excellent verbal and written communication skills
Ability to interface effectively with a variety of people
Efficiency and creativity in communication and outreach in multiple formats (e.g. newsletters, emails, special events, and day to day conversations)
Associates degree or higher
A successful candidate will be willing to
Background Check? Yes
Benefits Summary: WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Job Open Date: 10/30/2025
Review Date: 11/09/2025
Job Close Date: Open Until Filled Yes
Notes to Applicant: If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous
benefits package . To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin November 9, 2025. Position will remain open until filled. Criminal background check required as a condition of employment.
Physical Activity of this position Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision.
Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.
The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity?
jobs.weber.edu
KSL
Chronicle of Higher Education
Higher Ed Jobs
Agency Referral
Personal Referral
Internal Job Posting
Advertisement/Publication
Other web advertisement
Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W#(W followed by eight numbers). (Open Ended Question)
Documents Needed to Apply Required Documents
Resume
Cover Letter
List of References with Contact Info
Optional Documents
#J-18808-Ljbffr
Position Information
Position Title: Administrative Specialist II
Requisition Number: S02210P
Position Category: Staff
Campus Location: Weber State University - Ogden, UT
Hours per week: 40
Months per year: 12
Pay Grade: N24
FLSA: Non-Exempt
Job Summary/Basic Function: Individual will manage various aspects of the Zoology Department office, including entering semester schedules on a strict deadline, maintaining and responding to emails on a daily basis, processing major/minor declarations, ordering office supplies, reconciling faculty purchases, planning and organizing events and seminars, and using multiple software programs to retrieve information, run reports, and assist students. Individual will serve as a receptionist and perform other office duties such as scheduling appointments, answering phones, addressing and resolving issues, creating the Department newsletter, processing mail, maintaining files, and assist faculty with other tasks as needed. The Administrative Specialist reports to and is supervised by the Department Chair.
Required Qualifications
High School diploma or equivalent
Two years of full-time secretarial/clerical/administrative support experience, or equivalent/related
Ability to use technological tools such as Microsoft Office, Google Suite (Docs, Sheets, Slides, Calendar) and Adobe
Preferred Qualifications
Preferred:
Ability to provide excellent customer service
Ability to file and organize information
Ability to consistently assist students in a helpful and compassionate manner
Detail-oriented with the ability to prioritize and complete varied work projects (e.g. scheduling, purchasing, reconciling credit-card statements) in a timely manner
The ability and willingness to become a skilled user of eWeber apps including Concur, Paw Place, Banner, and any new technologies the university implements
Excellent verbal and written communication skills
Ability to interface effectively with a variety of people
Efficiency and creativity in communication and outreach in multiple formats (e.g. newsletters, emails, special events, and day to day conversations)
Associates degree or higher
A successful candidate will be willing to
Background Check? Yes
Benefits Summary: WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Job Open Date: 10/30/2025
Review Date: 11/09/2025
Job Close Date: Open Until Filled Yes
Notes to Applicant: If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous
benefits package . To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin November 9, 2025. Position will remain open until filled. Criminal background check required as a condition of employment.
Physical Activity of this position Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision.
Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.
The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Supplemental Questions Required fields are indicated with an asterisk (*).
* How did you hear about this employment opportunity?
jobs.weber.edu
KSL
Chronicle of Higher Education
Higher Ed Jobs
Agency Referral
Personal Referral
Internal Job Posting
Advertisement/Publication
Other web advertisement
Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W#(W followed by eight numbers). (Open Ended Question)
Documents Needed to Apply Required Documents
Resume
Cover Letter
List of References with Contact Info
Optional Documents
#J-18808-Ljbffr