The University of Texas at Austin
Administrative Program Coordinator
The University of Texas at Austin, Campus, Illinois, us, 60920
Administrative Program Coordinator
Hiring Department:
Chandra Department of Electrical and Computer Engineering
Position Open To:
All Applicants
Weekly Scheduled Hours:
20 (optionally up to 40)
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue (5 years)
Location:
PICKLE RESEARCH CAMPUS
Job Details:
Purpose: The Program Coordinator provides administrative and operational support to the NSF-funded Quantum Cross-platform Advanced Training (Q-CAT) graduate research training program at UT. This five-year position reports to the Principal Investigator and is responsible for coordinating program logistics, student activities, outreach programs, NSF reports, communications across multiple departments at UT, industry collaborators, external committees, and NSF program managers.
Responsibilities
Manage timelines for program elements, including coursework, mentoring activities, internship placements, seminars, and recruitment cycles.
Organize events such as orientations, workshops, advisory board meetings, symposiums, and site visits.
Manage outreach activities, including summer camps, podcasts, public lectures, and community engagement events.
Provide administrative support to the PI as needed.
Maintain program communications, including updates to websites, newsletters, flyers, announcements, and social media.
Support reporting requirements for the National Science Foundation.
Required Qualifications
Bachelor’s degree with three years of experience.
Experience coordinating scientific, academic, or research programs.
Strong organizational and time-management skills with the ability to manage multiple complex tasks and timelines.
Excellent written and verbal communication skills.
Experience coordinating logistics for workshops, events, or seminars.
Proficiency with Microsoft Office and online project management tools.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience managing NSF or other federal training grants.
Master’s degree or higher in a STEM field.
Experience in a university research environment.
Salary Range $60,000 (full‑time)
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at workstation.
Use of manual dexterity.
Extended work hours may be required.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and present acceptable and original documents to prove your identity and authorization to work in the United States by the third day of employment. Failure to do so will result in loss of employment at the university.
E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197.
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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Chandra Department of Electrical and Computer Engineering
Position Open To:
All Applicants
Weekly Scheduled Hours:
20 (optionally up to 40)
FLSA Status:
Exempt
Earliest Start Date:
Immediately
Position Duration:
Expected to Continue (5 years)
Location:
PICKLE RESEARCH CAMPUS
Job Details:
Purpose: The Program Coordinator provides administrative and operational support to the NSF-funded Quantum Cross-platform Advanced Training (Q-CAT) graduate research training program at UT. This five-year position reports to the Principal Investigator and is responsible for coordinating program logistics, student activities, outreach programs, NSF reports, communications across multiple departments at UT, industry collaborators, external committees, and NSF program managers.
Responsibilities
Manage timelines for program elements, including coursework, mentoring activities, internship placements, seminars, and recruitment cycles.
Organize events such as orientations, workshops, advisory board meetings, symposiums, and site visits.
Manage outreach activities, including summer camps, podcasts, public lectures, and community engagement events.
Provide administrative support to the PI as needed.
Maintain program communications, including updates to websites, newsletters, flyers, announcements, and social media.
Support reporting requirements for the National Science Foundation.
Required Qualifications
Bachelor’s degree with three years of experience.
Experience coordinating scientific, academic, or research programs.
Strong organizational and time-management skills with the ability to manage multiple complex tasks and timelines.
Excellent written and verbal communication skills.
Experience coordinating logistics for workshops, events, or seminars.
Proficiency with Microsoft Office and online project management tools.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience managing NSF or other federal training grants.
Master’s degree or higher in a STEM field.
Experience in a university research environment.
Salary Range $60,000 (full‑time)
Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at workstation.
Use of manual dexterity.
Extended work hours may be required.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest
Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and present acceptable and original documents to prove your identity and authorization to work in the United States by the third day of employment. Failure to do so will result in loss of employment at the university.
E‑Verify The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E‑Verify is 854197.
Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr