Concorde Career Colleges
Receptionist - Part Time
Concorde Career Colleges, San Bernardino, California, United States, 92409
Receptionist - Part Time
at
Concorde Career Colleges
The Campus Receptionist serves as the primary contact for all campus visitors and callers, managing the reception area, directing inquiries, and providing general information about campus services, programs, and events. This role requires strong communication, customer service, and organizational skills to support the day-to-day operations of the campus front desk. This position reports to the Campus President.
Benefits You'll Love
Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment
Hourly Rate:
$19 to 20 per hour.
Schedule:
Monday - Friday 7:30a - 12:30p. Two Saturdays per month 9:00a - 1:00p
Responsibilities
Front Desk Operations
Greet all visitors, students, faculty, and staff warmly and assist with inquiries.
Answer and direct phone calls, taking messages or redirecting as necessary.
Monitor and maintain the cleanliness and organization of the reception area.
Other duties as assigned.
Administrative Support
Maintain visitor logs, sign-in sheets, and access badges.
Handle incoming and outgoing mail and deliveries, distributing to appropriate departments.
Assist with scheduling appointments and managing meeting room bookings.
Provide clerical support, such as data entry, filing, and copying, as needed.
Type minutes from various meetings as requested.
Student and Staff Assistance
Provide information about campus facilities, policies, and procedures.
Assist students with general inquiries regarding admissions, registration, and event schedules.
Facilitate communication between students, staff, and faculty members as needed.
Assist with entrance testing, including setting up applicants in the test room, related paperwork, entering scores, and monitoring tests.
Assist Student Affairs with outreach to employers as needed.
Event Support
Assist in coordinating logistics for campus events, meetings, and orientations.
Prepare informational materials, signage, and displays for campus events.
Security and Safety
Ensure proper sign-in protocols for visitors, students, and staff.
Report any unusual or suspicious activity to campus security.
Contact maintenance and janitorial service when needed, and coordinate with contractors to address daily building needs.
Qualifications
Education / Experience
HS Diploma or GED (strongly preferred)
Receptionist experience (preferred)
Minimum of 2 years experience in customer service or administrative support (preferred)
Skills
Proficiency with office software (e.g., Microsoft Office Suite) and multi-line phone systems.
Strong interpersonal, verbal, and written communication skills.
Friendly and professional demeanor with a commitment to creating a welcoming environment.
Abilities
Occasionally lift or move light office items, typically up to 15 pounds (e.g., paper supplies, small packages).
Standard Abilities
Able and willing to:
Communicate, think, learn, and reason
Use computers and computer systems to process transactions, store documents, enter data, or perform assigned tasks
Safely ambulate and/or maneuver when on-site at Company locations
Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates to essential functions of the position
Ability to foster long-term relationships with stakeholders
Work Environment
Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is onsite and involves exposure to student learning environments. Employees must follow all safety precautions including the use of personal-protective equipment and site-specific safety procedures.
Travel Requirements: No travel is required
Seniority level Entry level
Employment type Part-time
Job function Administrative
Industries Higher Education
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at
Concorde Career Colleges
The Campus Receptionist serves as the primary contact for all campus visitors and callers, managing the reception area, directing inquiries, and providing general information about campus services, programs, and events. This role requires strong communication, customer service, and organizational skills to support the day-to-day operations of the campus front desk. This position reports to the Campus President.
Benefits You'll Love
Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment
Hourly Rate:
$19 to 20 per hour.
Schedule:
Monday - Friday 7:30a - 12:30p. Two Saturdays per month 9:00a - 1:00p
Responsibilities
Front Desk Operations
Greet all visitors, students, faculty, and staff warmly and assist with inquiries.
Answer and direct phone calls, taking messages or redirecting as necessary.
Monitor and maintain the cleanliness and organization of the reception area.
Other duties as assigned.
Administrative Support
Maintain visitor logs, sign-in sheets, and access badges.
Handle incoming and outgoing mail and deliveries, distributing to appropriate departments.
Assist with scheduling appointments and managing meeting room bookings.
Provide clerical support, such as data entry, filing, and copying, as needed.
Type minutes from various meetings as requested.
Student and Staff Assistance
Provide information about campus facilities, policies, and procedures.
Assist students with general inquiries regarding admissions, registration, and event schedules.
Facilitate communication between students, staff, and faculty members as needed.
Assist with entrance testing, including setting up applicants in the test room, related paperwork, entering scores, and monitoring tests.
Assist Student Affairs with outreach to employers as needed.
Event Support
Assist in coordinating logistics for campus events, meetings, and orientations.
Prepare informational materials, signage, and displays for campus events.
Security and Safety
Ensure proper sign-in protocols for visitors, students, and staff.
Report any unusual or suspicious activity to campus security.
Contact maintenance and janitorial service when needed, and coordinate with contractors to address daily building needs.
Qualifications
Education / Experience
HS Diploma or GED (strongly preferred)
Receptionist experience (preferred)
Minimum of 2 years experience in customer service or administrative support (preferred)
Skills
Proficiency with office software (e.g., Microsoft Office Suite) and multi-line phone systems.
Strong interpersonal, verbal, and written communication skills.
Friendly and professional demeanor with a commitment to creating a welcoming environment.
Abilities
Occasionally lift or move light office items, typically up to 15 pounds (e.g., paper supplies, small packages).
Standard Abilities
Able and willing to:
Communicate, think, learn, and reason
Use computers and computer systems to process transactions, store documents, enter data, or perform assigned tasks
Safely ambulate and/or maneuver when on-site at Company locations
Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates to essential functions of the position
Ability to foster long-term relationships with stakeholders
Work Environment
Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is onsite and involves exposure to student learning environments. Employees must follow all safety precautions including the use of personal-protective equipment and site-specific safety procedures.
Travel Requirements: No travel is required
Seniority level Entry level
Employment type Part-time
Job function Administrative
Industries Higher Education
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