Oregon Youth Authority
Position Title
Office Specialist 2
Job Description The Oregon Youth Authority (OYA) is seeking a detail‑oriented and people‑focused Office Specialist 2 to join the Office of Intercultural Relations (OIIR). This role provides essential administrative and bilingual support to the OIIR Director and team, coordinating meetings, cultural events, calendars, travel, data collection, staff onboarding, interpretation services, and overall office operations in a diverse and inclusive environment.
Key Responsibilities
Coordinate and support OIIR and advisory committee meetings; prepare and distribute meeting minutes.
Assist with cultural celebrations, community events, and tattoo removal services.
Maintain the OIIR Director’s calendar, travel, and expense documentation.
Collect, compile, and report data related to OIIR programs and services.
Prepare correspondence, reports, and presentation materials.
Support onboarding, scheduling, and training of new staff.
Coordinate interpretation and translation services for youth and families.
Maintain office files, contracts, and purchasing records in state systems.
Manage supply orders, purchase orders, and VISA expenditures.
Provide bilingual communication and customer service to internal and external partners.
Serve as part of the office support rotation for reception coverage.
Cross‑train to assist other Director’s office teams as needed.
Perform other duties as assigned by the OIIR Director.
Additional Information
A 5% bilingual differential will be added to the final salary for those fluent in both English and Spanish.
This recruitment will establish a list of qualified candidates for current and future vacancies.
The salary range is $3,429 – $4,622 plus potential increases based on experience and equality considerations.
Annual increases on the anniversary date until the maximum of the salary range is reached.
Please keep a copy of this announcement; it may not be available after the job closes.
What You Need To Qualify
Two years of general clerical experience that includes keyboarding, word processing, or other document generation; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Special Qualification
Ability to speak Spanish and English fluently.
Desired Attributes / Application Scoring Criteria
Experience working with diverse populations demonstrating cultural awareness, empathy, and adaptability.
Experience using software programs or databases to manage multiple tasks and meet competing deadlines.
Experience providing respectful and supportive guidance to youth and families dealing with complex matters.
Experience communicating clearly and effectively for diverse audiences.
Experience delivering in‑person customer service in a professional office setting.
High level of organization, consistency, and attention to detail.
Interested? Here’s How To Apply
Complete the application fully and upload a complete resume, including dates of employment and duties for each position.
Complete the questionnaire and supplemental questions.
Include a cover letter describing your experiences, skills, and knowledge related to the Desired Attributes section; submit in PDF format.
After submission, complete the public records request authorization and gender identity questionnaire.
If you are a veteran, you may receive preference.
Application Process
Interview scheduling: 1st round on November 24, 2025 (VidCruiter or in‑person); 2nd round on December 3, 2025 (in‑person).
Communication: If you have questions, contact Recruitment at OYAjobs@oya.oregon.gov.
EEO Statement The Oregon Youth Authority is an equal opportunity and affirmative action employer. All aspects of employment are based on merit, competence, performance, and business need.
Non‑Discrimination We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, disability, pregnancy, genetic information, gender identity, sexual orientation, veteran status, or any other status protected under federal, state, or local law. The more diverse we are, the better our work will be.
Reasonable Accommodation Applicants with a disability may request reasonable accommodations. Contact OYA Recruitment at 971‑345‑1236 or via Oregon Relay Service (1‑800‑780‑2436).
Pre‑Employment Checks OYA conducts criminal record, driving record, and vulnerable population background checks as required. Refusal to consent may result in disqualification.
Child Abuse Reporting All positions in OYA require the incumbent to serve as a mandatory child–abuse reporter.
Visa Sponsorship OYA does not offer visa sponsorship. Applicants must confirm eligibility to work in the U.S. using the I‑9 form. OYA uses E‑Verify.
#J-18808-Ljbffr
Job Description The Oregon Youth Authority (OYA) is seeking a detail‑oriented and people‑focused Office Specialist 2 to join the Office of Intercultural Relations (OIIR). This role provides essential administrative and bilingual support to the OIIR Director and team, coordinating meetings, cultural events, calendars, travel, data collection, staff onboarding, interpretation services, and overall office operations in a diverse and inclusive environment.
Key Responsibilities
Coordinate and support OIIR and advisory committee meetings; prepare and distribute meeting minutes.
Assist with cultural celebrations, community events, and tattoo removal services.
Maintain the OIIR Director’s calendar, travel, and expense documentation.
Collect, compile, and report data related to OIIR programs and services.
Prepare correspondence, reports, and presentation materials.
Support onboarding, scheduling, and training of new staff.
Coordinate interpretation and translation services for youth and families.
Maintain office files, contracts, and purchasing records in state systems.
Manage supply orders, purchase orders, and VISA expenditures.
Provide bilingual communication and customer service to internal and external partners.
Serve as part of the office support rotation for reception coverage.
Cross‑train to assist other Director’s office teams as needed.
Perform other duties as assigned by the OIIR Director.
Additional Information
A 5% bilingual differential will be added to the final salary for those fluent in both English and Spanish.
This recruitment will establish a list of qualified candidates for current and future vacancies.
The salary range is $3,429 – $4,622 plus potential increases based on experience and equality considerations.
Annual increases on the anniversary date until the maximum of the salary range is reached.
Please keep a copy of this announcement; it may not be available after the job closes.
What You Need To Qualify
Two years of general clerical experience that includes keyboarding, word processing, or other document generation; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Special Qualification
Ability to speak Spanish and English fluently.
Desired Attributes / Application Scoring Criteria
Experience working with diverse populations demonstrating cultural awareness, empathy, and adaptability.
Experience using software programs or databases to manage multiple tasks and meet competing deadlines.
Experience providing respectful and supportive guidance to youth and families dealing with complex matters.
Experience communicating clearly and effectively for diverse audiences.
Experience delivering in‑person customer service in a professional office setting.
High level of organization, consistency, and attention to detail.
Interested? Here’s How To Apply
Complete the application fully and upload a complete resume, including dates of employment and duties for each position.
Complete the questionnaire and supplemental questions.
Include a cover letter describing your experiences, skills, and knowledge related to the Desired Attributes section; submit in PDF format.
After submission, complete the public records request authorization and gender identity questionnaire.
If you are a veteran, you may receive preference.
Application Process
Interview scheduling: 1st round on November 24, 2025 (VidCruiter or in‑person); 2nd round on December 3, 2025 (in‑person).
Communication: If you have questions, contact Recruitment at OYAjobs@oya.oregon.gov.
EEO Statement The Oregon Youth Authority is an equal opportunity and affirmative action employer. All aspects of employment are based on merit, competence, performance, and business need.
Non‑Discrimination We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, disability, pregnancy, genetic information, gender identity, sexual orientation, veteran status, or any other status protected under federal, state, or local law. The more diverse we are, the better our work will be.
Reasonable Accommodation Applicants with a disability may request reasonable accommodations. Contact OYA Recruitment at 971‑345‑1236 or via Oregon Relay Service (1‑800‑780‑2436).
Pre‑Employment Checks OYA conducts criminal record, driving record, and vulnerable population background checks as required. Refusal to consent may result in disqualification.
Child Abuse Reporting All positions in OYA require the incumbent to serve as a mandatory child–abuse reporter.
Visa Sponsorship OYA does not offer visa sponsorship. Applicants must confirm eligibility to work in the U.S. using the I‑9 form. OYA uses E‑Verify.
#J-18808-Ljbffr