Mount St. Mary's University
Administrative Assistant II (Part-time) - Education Department
Mount St. Mary's University, Emmitsburg, Maryland, United States, 21727
Administrative Assistant II (Part-time) - Education Department
Apply for the Administrative Assistant II (Part-time) - Education Department role at Mount St. Mary's University.
Base Pay Range $16.50/hr - $17.34/hr
The Administrative Assistant reports directly to the Dean of the School of Education.
Specifically, the Administrative Assistant provides specialized support to candidates in initial certification and advanced programs, and also provides administrative support to the faculty in the School of Education.
Essential Duties and Responsibilities Administrative Assistant for Elementary and Secondary Students (Traditional Undergraduate Program)
Supports Chair of Education to ensure timely and effective advising of traditional undergraduates.
Post syllabi on Shared Network in required format.
Manages course grading, incompletes, and grade changes.
Maintains, updates and audits applicant/student database information.
Prepares admittance, provisional and rejection letters.
Verifies traditional undergraduate GPAs every semester.
Verifies program completion for MAP statement of traditional undergraduates.
Maintains the employment database.
Supports Professional Development School Responsibilities
Processes all PDS vouchers.
Processes all mentor certificates.
Manages School Of Education Course Schedule
Collaborate with the Chair of Education to compete the School of Education schedule and all revisions.
Regularly verify that the live schedule in Jenzabar is accurate for School of Education courses.
Provides Technical Assistance in the Administration and Management of Projects for School of Education
Manage alumni giving in Slate.
Attends Leadership Team Meetings.
Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists.
Assists with office records.
Provides Support for IDT, Reading and Applied Behavior Program Admissions
Supports directors of advanced programs in IDT, Reading and Applied Behavior in scheduling and revisions.
Manages updates and audits applicant database.
Verifies candidate GPAs every semester.
Job Requirements: Education, Experience and Skills
Have a high school diploma and prior experience as a secretary or administrative assistant.
Demonstrate effective problem-solving skills, flexibility, and the ability to work toward and meet deadlines despite multiple interruptions.
Work independently and for multiple people.
Know about all School offerings.
Be knowledgeable in technology-based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0 Registration, Admission, and Advising Modules, Scanner, Printer, Facsimile, Photo-Copier, Digital Camera, Multi-Line Telephone.
Project a professional demeanor and appearance, as the first point of contact for others to the School of Education.
Have strong customer service skills to communicate with prospective students and troubled candidates, parents, and faculty.
Have well-developed organizational and problem-solving skills.
Salary/Hours/Benefits
Minimum Pay Rate: $16.50-$17.34/hour
Part Time – 20 hrs per week
Employee Benefits This is a part‑time position with holiday and sick leave benefits. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary's University. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html
Seniority Level
Entry level
Employment Type
Part‑time
Job Function
Administrative
Industries
Higher Education
#J-18808-Ljbffr
Base Pay Range $16.50/hr - $17.34/hr
The Administrative Assistant reports directly to the Dean of the School of Education.
Specifically, the Administrative Assistant provides specialized support to candidates in initial certification and advanced programs, and also provides administrative support to the faculty in the School of Education.
Essential Duties and Responsibilities Administrative Assistant for Elementary and Secondary Students (Traditional Undergraduate Program)
Supports Chair of Education to ensure timely and effective advising of traditional undergraduates.
Post syllabi on Shared Network in required format.
Manages course grading, incompletes, and grade changes.
Maintains, updates and audits applicant/student database information.
Prepares admittance, provisional and rejection letters.
Verifies traditional undergraduate GPAs every semester.
Verifies program completion for MAP statement of traditional undergraduates.
Maintains the employment database.
Supports Professional Development School Responsibilities
Processes all PDS vouchers.
Processes all mentor certificates.
Manages School Of Education Course Schedule
Collaborate with the Chair of Education to compete the School of Education schedule and all revisions.
Regularly verify that the live schedule in Jenzabar is accurate for School of Education courses.
Provides Technical Assistance in the Administration and Management of Projects for School of Education
Manage alumni giving in Slate.
Attends Leadership Team Meetings.
Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists.
Assists with office records.
Provides Support for IDT, Reading and Applied Behavior Program Admissions
Supports directors of advanced programs in IDT, Reading and Applied Behavior in scheduling and revisions.
Manages updates and audits applicant database.
Verifies candidate GPAs every semester.
Job Requirements: Education, Experience and Skills
Have a high school diploma and prior experience as a secretary or administrative assistant.
Demonstrate effective problem-solving skills, flexibility, and the ability to work toward and meet deadlines despite multiple interruptions.
Work independently and for multiple people.
Know about all School offerings.
Be knowledgeable in technology-based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0 Registration, Admission, and Advising Modules, Scanner, Printer, Facsimile, Photo-Copier, Digital Camera, Multi-Line Telephone.
Project a professional demeanor and appearance, as the first point of contact for others to the School of Education.
Have strong customer service skills to communicate with prospective students and troubled candidates, parents, and faculty.
Have well-developed organizational and problem-solving skills.
Salary/Hours/Benefits
Minimum Pay Rate: $16.50-$17.34/hour
Part Time – 20 hrs per week
Employee Benefits This is a part‑time position with holiday and sick leave benefits. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary's University. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html
Seniority Level
Entry level
Employment Type
Part‑time
Job Function
Administrative
Industries
Higher Education
#J-18808-Ljbffr