GERMANTOWN AREA CHAMBER-CMMRC
Administrative Assistant (Part-time)
GERMANTOWN AREA CHAMBER-CMMRC, West Bend, Wisconsin, United States, 53096
Position Summary
Position Title:
Administrative Assistant Reports to:
Executive Director Job Type:
Part-time, Non-exempt Salary Range:
$17-$20/hr The Administrative Assistant reports to the Executive Director and supports the daily operations of the organization. This role provides administrative and clerical support to ensure efficient office functioning and assists leadership, staff, and stakeholders in achieving the organization\'s mission. Responsibilities include managing communications, scheduling, record-keeping, basic accounting, and general office duties while maintaining professionalism and confidentiality. Key responsibilities
Acts as the first point of contact for guests, clients, and vendors, ensuring a welcoming and professional environment. Manages files, agency forms, and keeps databases updated and organized. Creates, delivers, and updates agency reports to inform strategic decisions. Processes, tracks, and sends receipts for gifts, grants, and fundraising sponsorships. Tracks and coordinates all vendor contracts and relationships. Manages facility, equipment, and supply needs. Provides basic accounting and finance support to the Executive Director. Coordinates and assists in planning fundraising events and maintains accurate fundraising records, including working with PledgeIt, the agency\'s fundraising platform. Provides secondary support on program-related projects, including engagement activities with guidance from the Program & Activities Director. Assists with enrollment inquiries and background checks. Assists with social media accounts and agency newsletter. Other duties as assigned. Qualifications
Capable of working cross-functionally to support the entire team. Excellent customer service and written and verbal communications skills. Attention to detail and solid project management skills. 1+ years of experience in nonprofit, project, or office management is preferred. Accounting/finance and data management experience is a plus. Knowledge of Office 365, especially Word & Excel, is required. Knowledge of QuickBooks is a plus. Open to learning new software such as PledgeIt, QuickBooks, Matchforce, and a CRM. Education
Required Education:
High school diploma or equivalent (post-secondary certificate or associate degree may be beneficial). Hours and Location
Hours/Workdays:
20 hours per week, Mon-Thurs, 8:00am–4:30pm, with some nights and weekends. Location:
West Bend Office (103 S. Main Street, West Bend, WI 53095). Benefits
Flexible schedule Paid holidays PTO Agency Requirements
Events may occur after normal office hours and can be mandatory. Dates are notified as early as possible. Examples include: Bowl for Kids’ Sake – February Golf for Kids’ Sake – June Golf Marathon – September As an employee of the Big Brothers Big Sisters Team, you may be required to attend other agency-related activities, meetings, and events as deemed necessary. Physical Demands
The organization requires the ability to perform essential duties with or without reasonable accommodation. The employee may be required to sit, operate computers and office equipment, file, and communicate; transporting or moving up to 20 pounds may be required. BBBS provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or disability. BBBS operates under an Affirmative Action Policy. Travel
The employee must have a valid driver’s license and the ability to travel within the community we serve with full-time access to an automobile and automobile insurance as required by the state of Wisconsin. Work Expectations
The employee should view differences between individuals as an asset, including race, gender, age, cultural heritage, physical ability, education, and lifestyle. The statements reflect essential responsibilities and competencies necessary to achieve BBBS’s Agency goals. About BBBSWC
Since 1969, Big Brothers Big Sisters of Washington County has connected volunteers with children to empower their brightest futures. As part of the nation\'s largest volunteer-supported mentoring network, we create meaningful matches between adults and children, developing positive, enduring relationships that impact lives. Sign up today and connect with local businesses to grow connections and support the community. We aim to support you and your business as you strive for success. Mailing Address
PO Box 12 Germantown, WI 53022
#J-18808-Ljbffr
Position Title:
Administrative Assistant Reports to:
Executive Director Job Type:
Part-time, Non-exempt Salary Range:
$17-$20/hr The Administrative Assistant reports to the Executive Director and supports the daily operations of the organization. This role provides administrative and clerical support to ensure efficient office functioning and assists leadership, staff, and stakeholders in achieving the organization\'s mission. Responsibilities include managing communications, scheduling, record-keeping, basic accounting, and general office duties while maintaining professionalism and confidentiality. Key responsibilities
Acts as the first point of contact for guests, clients, and vendors, ensuring a welcoming and professional environment. Manages files, agency forms, and keeps databases updated and organized. Creates, delivers, and updates agency reports to inform strategic decisions. Processes, tracks, and sends receipts for gifts, grants, and fundraising sponsorships. Tracks and coordinates all vendor contracts and relationships. Manages facility, equipment, and supply needs. Provides basic accounting and finance support to the Executive Director. Coordinates and assists in planning fundraising events and maintains accurate fundraising records, including working with PledgeIt, the agency\'s fundraising platform. Provides secondary support on program-related projects, including engagement activities with guidance from the Program & Activities Director. Assists with enrollment inquiries and background checks. Assists with social media accounts and agency newsletter. Other duties as assigned. Qualifications
Capable of working cross-functionally to support the entire team. Excellent customer service and written and verbal communications skills. Attention to detail and solid project management skills. 1+ years of experience in nonprofit, project, or office management is preferred. Accounting/finance and data management experience is a plus. Knowledge of Office 365, especially Word & Excel, is required. Knowledge of QuickBooks is a plus. Open to learning new software such as PledgeIt, QuickBooks, Matchforce, and a CRM. Education
Required Education:
High school diploma or equivalent (post-secondary certificate or associate degree may be beneficial). Hours and Location
Hours/Workdays:
20 hours per week, Mon-Thurs, 8:00am–4:30pm, with some nights and weekends. Location:
West Bend Office (103 S. Main Street, West Bend, WI 53095). Benefits
Flexible schedule Paid holidays PTO Agency Requirements
Events may occur after normal office hours and can be mandatory. Dates are notified as early as possible. Examples include: Bowl for Kids’ Sake – February Golf for Kids’ Sake – June Golf Marathon – September As an employee of the Big Brothers Big Sisters Team, you may be required to attend other agency-related activities, meetings, and events as deemed necessary. Physical Demands
The organization requires the ability to perform essential duties with or without reasonable accommodation. The employee may be required to sit, operate computers and office equipment, file, and communicate; transporting or moving up to 20 pounds may be required. BBBS provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or disability. BBBS operates under an Affirmative Action Policy. Travel
The employee must have a valid driver’s license and the ability to travel within the community we serve with full-time access to an automobile and automobile insurance as required by the state of Wisconsin. Work Expectations
The employee should view differences between individuals as an asset, including race, gender, age, cultural heritage, physical ability, education, and lifestyle. The statements reflect essential responsibilities and competencies necessary to achieve BBBS’s Agency goals. About BBBSWC
Since 1969, Big Brothers Big Sisters of Washington County has connected volunteers with children to empower their brightest futures. As part of the nation\'s largest volunteer-supported mentoring network, we create meaningful matches between adults and children, developing positive, enduring relationships that impact lives. Sign up today and connect with local businesses to grow connections and support the community. We aim to support you and your business as you strive for success. Mailing Address
PO Box 12 Germantown, WI 53022
#J-18808-Ljbffr