State of Oregon
Overview
Initial Posting Date:
10/24/2025 Application Deadline:
11/17/2025 Agency:
Oregon Youth Authority Salary Range:
$3,429 - $4,622 Position Type:
Employee Position Title:
Office Specialist 2 Job Description:
OREGON YOUTH AUTHORITY Office Specialist 2 Salem, Oregon – Central Office/Equitable Center Building (bilingual English/Spanish required) The Oregon Youth Authority (OYA) is seeking a detail-oriented and people-focused Office Specialist 2 to support the Office of Intercultural Relations (OIIR). This position provides essential administrative support to OIIR and the Director's Office to help our agency carry out its mission: to protect the public and reduce crime by holding youth accountable while providing opportunities for growth and reformation in a safe environment. The Office Specialist II provides comprehensive administrative and bilingual support to the Office of Inclusion and Intercultural Relations (OIIR) Director and team. This position coordinates meetings and cultural events, manages calendars and travel, supports data collection and reporting, assists with staff onboarding and interpretation services, and ensures efficient office operations in a diverse and inclusive environment. Responsibilities
Coordinate and support OIIR and advisory committee meetings; prepare and distribute meeting minutes. Assist with cultural celebrations, community events, and tattoo removal services. Maintain the OIIR Director’s calendar, travel, and expense documentation. Collect, compile, and report data related to OIIR programs and services. Prepare correspondence, reports, and presentation materials. Support onboarding, scheduling, and training of new staff. Coordinate interpretation and translation services for youth and families. Maintain office files, contracts, and purchasing records in state systems. Manage supply orders, purchase orders, and VISA expenditures. Provide bilingual communication and customer service to internal and external partners. Serve as part of the office support rotation for reception coverage. Cross-train to assist other Director’s Office teams as needed. Perform other duties as assigned by the OIIR Director. What You Need To Qualify
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Special Qualification
This position requires the ability to speak Spanish and English fluently. Indicate your Spanish speaking skills in the skills section of your application or resume. DESIRED ATTRIBUTES / APPLICATION SCORING CRITERIA
You do not need to have all these qualities to be eligible for this position. Experience working with diverse populations demonstrating cultural awareness, empathy and adaptability in various interactions. Experience using a range of software programs or databases to manage multiple tasks and meet deadlines. Experience providing respectful and supportive guidance to youth and families dealing with complex or sensitive matters. Experience communicating clearly and effectively for diverse audiences. Experience delivering in-person customer service in a professional office setting. Demonstrated ability to maintain a high level of organization, consistency, and attention to detail. How To Apply
Complete the application fully or upload a complete resume including dates of employment and duties/responsibilities of each position. Complete the questionnaire / supplemental questions. COVER LETTER REQUIRED:
In your cover letter, describe your experiences, skills, and knowledge as they relate to the DESIRED ATTRIBUTES / APPLICATION SCORING CRITERIA section and explain why you are the best fit for this role. Please ensure it is in PDF format for accessibility. After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit your application and will complete the process. If you are an employee, the tasks can be found in your Workday inbox. If you are a veteran, you may receive preference. Caution:
If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. Incomplete or late applications are not considered. Tentative Interview Schedule
NOTE: If the first round of interviews is conducted via VidCruiter, an online video interview platform, you will have a time window to complete the interview. Access to a computer or smartphone with internet, a camera, and a microphone will be necessary. 1st round: November 24, 2025 (Vidcruiter or IN-PERSON) 2nd round: December 3, 2025 (IN-PERSON Interview) Would you like to learn more about this position or the application process? Join our Recruitment team for OYA Career Chat Sessions every other Wednesday. Join us this Wednesday from 11:00am-11:30am. Click Here to Register for OYA Career Chats! About OYA
At OYA, diversity, equity, and inclusion are central to our mission and values. We are committed to DEI and to providing resources that support youth and staff from diverse backgrounds. We encourage applicants from historically marginalized communities. This position is represented by SEIU Local 503. Benefits include life insurance, disability insurance, legal insurance, and tuition reimbursement, among others. Details are provided in the recruitment materials. What’s in It For You
OYA offers a competitive benefits package, including health insurance, time off, and a retirement plan. For full details, please refer to the benefits information in the posting. Additional Information
OYA is an equal opportunity and affirmative action employer. All employment decisions are based on merit, competence, performance, and business need. We do not discriminate on protected characteristics. Applicants with a disability may request reasonable accommodations. For assistance, contact OYA Recruitment. Pre-employment checks include criminal records, driving record, and vulnerable population checks, among others. All information is confidential. All positions require mandatory reporting of child abuse. Visa sponsorship is not offered. We use E-Verify to confirm eligibility to work in the United States. Questions
For questions about the job announcement, contact our Recruitment Team at OYAjobs@oya.oregon.gov
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Initial Posting Date:
10/24/2025 Application Deadline:
11/17/2025 Agency:
Oregon Youth Authority Salary Range:
$3,429 - $4,622 Position Type:
Employee Position Title:
Office Specialist 2 Job Description:
OREGON YOUTH AUTHORITY Office Specialist 2 Salem, Oregon – Central Office/Equitable Center Building (bilingual English/Spanish required) The Oregon Youth Authority (OYA) is seeking a detail-oriented and people-focused Office Specialist 2 to support the Office of Intercultural Relations (OIIR). This position provides essential administrative support to OIIR and the Director's Office to help our agency carry out its mission: to protect the public and reduce crime by holding youth accountable while providing opportunities for growth and reformation in a safe environment. The Office Specialist II provides comprehensive administrative and bilingual support to the Office of Inclusion and Intercultural Relations (OIIR) Director and team. This position coordinates meetings and cultural events, manages calendars and travel, supports data collection and reporting, assists with staff onboarding and interpretation services, and ensures efficient office operations in a diverse and inclusive environment. Responsibilities
Coordinate and support OIIR and advisory committee meetings; prepare and distribute meeting minutes. Assist with cultural celebrations, community events, and tattoo removal services. Maintain the OIIR Director’s calendar, travel, and expense documentation. Collect, compile, and report data related to OIIR programs and services. Prepare correspondence, reports, and presentation materials. Support onboarding, scheduling, and training of new staff. Coordinate interpretation and translation services for youth and families. Maintain office files, contracts, and purchasing records in state systems. Manage supply orders, purchase orders, and VISA expenditures. Provide bilingual communication and customer service to internal and external partners. Serve as part of the office support rotation for reception coverage. Cross-train to assist other Director’s Office teams as needed. Perform other duties as assigned by the OIIR Director. What You Need To Qualify
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Special Qualification
This position requires the ability to speak Spanish and English fluently. Indicate your Spanish speaking skills in the skills section of your application or resume. DESIRED ATTRIBUTES / APPLICATION SCORING CRITERIA
You do not need to have all these qualities to be eligible for this position. Experience working with diverse populations demonstrating cultural awareness, empathy and adaptability in various interactions. Experience using a range of software programs or databases to manage multiple tasks and meet deadlines. Experience providing respectful and supportive guidance to youth and families dealing with complex or sensitive matters. Experience communicating clearly and effectively for diverse audiences. Experience delivering in-person customer service in a professional office setting. Demonstrated ability to maintain a high level of organization, consistency, and attention to detail. How To Apply
Complete the application fully or upload a complete resume including dates of employment and duties/responsibilities of each position. Complete the questionnaire / supplemental questions. COVER LETTER REQUIRED:
In your cover letter, describe your experiences, skills, and knowledge as they relate to the DESIRED ATTRIBUTES / APPLICATION SCORING CRITERIA section and explain why you are the best fit for this role. Please ensure it is in PDF format for accessibility. After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit your application and will complete the process. If you are an employee, the tasks can be found in your Workday inbox. If you are a veteran, you may receive preference. Caution:
If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. Incomplete or late applications are not considered. Tentative Interview Schedule
NOTE: If the first round of interviews is conducted via VidCruiter, an online video interview platform, you will have a time window to complete the interview. Access to a computer or smartphone with internet, a camera, and a microphone will be necessary. 1st round: November 24, 2025 (Vidcruiter or IN-PERSON) 2nd round: December 3, 2025 (IN-PERSON Interview) Would you like to learn more about this position or the application process? Join our Recruitment team for OYA Career Chat Sessions every other Wednesday. Join us this Wednesday from 11:00am-11:30am. Click Here to Register for OYA Career Chats! About OYA
At OYA, diversity, equity, and inclusion are central to our mission and values. We are committed to DEI and to providing resources that support youth and staff from diverse backgrounds. We encourage applicants from historically marginalized communities. This position is represented by SEIU Local 503. Benefits include life insurance, disability insurance, legal insurance, and tuition reimbursement, among others. Details are provided in the recruitment materials. What’s in It For You
OYA offers a competitive benefits package, including health insurance, time off, and a retirement plan. For full details, please refer to the benefits information in the posting. Additional Information
OYA is an equal opportunity and affirmative action employer. All employment decisions are based on merit, competence, performance, and business need. We do not discriminate on protected characteristics. Applicants with a disability may request reasonable accommodations. For assistance, contact OYA Recruitment. Pre-employment checks include criminal records, driving record, and vulnerable population checks, among others. All information is confidential. All positions require mandatory reporting of child abuse. Visa sponsorship is not offered. We use E-Verify to confirm eligibility to work in the United States. Questions
For questions about the job announcement, contact our Recruitment Team at OYAjobs@oya.oregon.gov
#J-18808-Ljbffr