Sr. Medical Staff Coordinator

Overview Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let’s go beyond expectations and transform healthcare together. HonorHealth is a non-profit, local community healthcare system serving an area of 1.6 million people in the greater Phoenix area. The network encompasses six acute-care hospitals, an extensive medical group, outpatient surgery centers, a cancer care network, clinical research, medical education, a foundation, and community services with approximately 13,100 team members, 3,500 affiliated providers and nearly 700 volunteers. HonorHealth was formed by a merger between Scottsdale Healthcare and John C. Lincoln Health Network. HonorHealth’s mission is to improve the health and well-being of those we serve. Responsibilities Job Summary The Medical Staff Coordinator (MSC) Sr. provides administrative support and acts as liaison to committees, physicians and other medical staff department members ensuring all medical staff issues are appropriately handled by various committee chairs, and medical staff members. May oversee other medical staff coordinators and/or medical staff volunteers. Coordinates all activities of assigned Medical Staff departments/committees. Researches and prepares information for various Chairmen and follows through on Medical Staff issues and actions. • Prepares agendas at least one week prior to meeting. • Accurately document minutes within 72 hours following meeting. • Meeting follow-up initiated within one week following meeting. • Protects confidential information for peer review by the authorized hospital and medical staff personnel. Provides assistance with the audio visual equipment for medical staff meetings or other meetings. Sets up equipment when requested and troubleshoots when there are problems. Serves as medical staff department lead and serves as subject matter expert for medical staff functions. Initiates and participates in cross-training and cross-coverage of departmental functions. Serves as departmental resource to employees. Mentors and assists other Medical Staff Coordinators in all aspects of Medical Staff functions. Audits meeting minutes for accuracy and compliance with organizations recommendations. Maintains knowledge of and provides consultation to Medical Staff regarding credentialing, privileging, parliamentary procedure and disciplinary processes as well as peer review processes according to medical staff bylaws, rules and regulations, hospital and medical staff policies, accrediting bodies, CMS, state and other regulatory agencies. Maintains confidentiality with respect to all peer review and sensitive issues; uses judgment and discretion to maintain peer review protection for the hospital and medical staff. Participates in departmental PI initiatives, including regulatory preparedness. Coordinates, administers and maintains quality control on all aspects of physician and allied health credentialing and reappointment process with appropriate time frames ensuring the quality of practitioners providing care. Coordinates with department chairs regarding applicant document verifications and follows up on committee actions for application files. Requests additional information/clarification from external medical sources if necessary. Maintains in a timely manner an accurate, secure and updated computerized database of physician and allied health information to query on demographic profiles including but not limited to staff privileges and category status for other hospital departments and facilities requiring this information. Generates appropriate forms and reports available from the medical staff database. This includes monitoring the status of staff members in the Provisional and Leave of Absence categories and assures appropriate and timely review by the department chairmen at the conclusion of period specified in the appropriate bylaws. Assures the completeness and accuracy of the credentialing process. Coordinates the initial credentialing and privileging delineation activities and re-credentialing/re-privileging of the medical/allied health staff in accordance with the Bylaws, Rules and Regulations, Credentials Manual, and Policies of the Medical Staff and the appropriate medical staff departmental rules and regulations to assure that only qualified practitioners are appointed to provide care in the Hospital. Processes requests for and monitors duration of temporary privileges in accordance with the Bylaws, Rules and Regulations of the Medical Staff. Obtains appropriate approvals and distributes notices of temporary privileges granted. Processes variance reports according to policy as applicable. Coordinates database entry and management of information with Quality Department regarding physician responses and chairmen disposition letters. Coordinates and manages the Professional Performance Reviews (PPR’s) and the Professional Review Committee (PRC) investigation process, document findings and provides information regarding Chief Medical Officer and Department Chair recommendations to the Chief of Staff and ultimately if necessary the PRC or other appropriate personnel. Notifies the practitioner involved as required in the appropriate policy and as deemed necessary. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situations. Drafts and assists in writing and reviewing policies and procedures and department rules and regulations. Ensures these do not conflict with medical staff by-laws and hospital policies and procedures/protocols. Manages, coordinates and maintains accurate on-call schedules for Emergency Department coverage. Creates on-call schedules across all campuses per contractual obligations and department rules and regulations. Verifies criteria for eligibility for Emergency Department call schedules including verification of patient volume, case review and meeting attendance in accordance with the medical staff department rules and regulations.. Coordinates interface between department chairmen to ensure compliance with COBRA/EMTALA regulations and to assign physicians in a fair and equitable manner on the call schedules. Performs other duties as assigned. Qualifications Education Associate's Degree or 2 years' work related experience Required Experience 5 years Medical Staff or Administrative Support position Required Licenses and Certifications Certified Provider Credentialing Specialist (CPCS) Required Education Associate's Degree or 2 years' work related experience Required Experience 5 years Medical Staff or Administrative Support position Required Licenses and Certifications Certified Provider Credentialing Specialist (CPCS) Required Job Summary The Medical Staff Coordinator (MSC) Sr. provides administrative support and acts as liaison to committees, physicians and other medical staff department members ensuring all medical staff issues are appropriately handled by various committee chairs, and medical staff members. May oversee other medical staff coordinators and/or medical staff volunteers. Coordinates all activities of assigned Medical Staff departments/committees. Researches and prepares information for various Chairmen and follows through on Medical Staff issues and actions. • Prepares agendas at least one week prior to meeting. • Accurately document minutes within 72 hours following meeting. • Meeting follow-up initiated within one week following meeting. • Protects confidential information for peer review by the authorized hospital and medical staff personnel. Provides assistance with the audio visual equipment for medical staff meetings or other meetings. Sets up equipment when requested and troubleshoots when there are problems. Serves as medical staff department lead and serves as subject matter expert for medical staff functions. Initiates and participates in cross-training and cross-coverage of departmental functions. Serves as departmental resource to employees. Mentors and assists other Medical Staff Coordinators in all aspects of Medical Staff functions. Audits meeting minutes for accuracy and compliance with organizations recommendations. Maintains knowledge of and provides consultation to Medical Staff regarding credentialing, privileging, parliamentary procedure and disciplinary processes as well as peer review processes according to medical staff bylaws, rules and regulations, hospital and medical staff policies, accrediting bodies, CMS, state and other regulatory agencies. Maintains confidentiality with respect to all peer review and sensitive issues; uses judgment and discretion to maintain peer review protection for the hospital and medical staff. Participates in departmental PI initiatives, including regulatory preparedness. Coordinates, administers and maintains quality control on all aspects of physician and allied health credentialing and reappointment process with appropriate time frames ensuring the quality of practitioners providing care. Coordinates with department chairs regarding applicant document verifications and follows up on committee actions for application files. Requests additional information/clarification from external medical sources if necessary. Maintains in a timely manner an accurate, secure and updated computerized database of physician and allied health information to query on demographic profiles including but not limited to staff privileges and category status for other hospital departments and facilities requiring this information. Generates appropriate forms and reports available from the medical staff database. This includes monitoring the status of staff members in the Provisional and Leave of Absence categories and assures appropriate and timely review by the department chairmen at the conclusion of period specified in the appropriate bylaws. Assures the completeness and accuracy of the credentialing process. Coordinates the initial credentialing and privileging delineation activities and re-credentialing/re-privileging of the medical/allied health staff in accordance with the Bylaws, Rules and Regulations, Credentials Manual, and Policies of the Medical Staff and the appropriate medical staff departmental rules and regulations to assure that only qualified practitioners are appointed to provide care in the Hospital. Processes requests for and monitors duration of temporary privileges in accordance with the Bylaws, Rules and Regulations of the Medical Staff. Obtains appropriate approvals and distributes notices of temporary privileges granted. Processes variance reports according to policy as applicable. Coordinates database entry and management of information with Quality Department regarding physician responses and chairmen disposition letters. Coordinates and manages the Professional Performance Reviews (PPR’s) and the Professional Review Committee (PRC) investigation process, document findings and provides information regarding Chief Medical Officer and Department Chair recommendations to the Chief of Staff and ultimately if necessary the PRC or other appropriate personnel. Notifies the practitioner involved as required in the appropriate policy and as deemed necessary. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situations. Drafts and assists in writing and reviewing policies and procedures and department rules and regulations. Ensures these do not conflict with medical staff by-laws and hospital policies and procedures/protocols. Manages, coordinates and maintains accurate on-call schedules for Emergency Department coverage. Creates on-call schedules across all campuses per contractual obligations and department rules and regulations. Verifies criteria for eligibility for Emergency Department call schedules including verification of patient volume, case review and meeting attendance in accordance with the medical staff department rules and regulations.. Coordinates interface between department chairmen to ensure compliance with COBRA/EMTALA regulations and to assign physicians in a fair and equitable manner on the call schedules. Performs other duties as assigned. About the company

HonorHealth is a nonprofit health system with 6 hospitals, 70 primary and specialty care clinics, a cancer care network, research, and community services. Notice

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