ClaimAid
Executive/Administrative Assistant
Looking for purpose in your next administrative support role? ClaimAid's Vision is to positively impact the lives we touch by consistently following our principles. This position will support the CEO, Executive Team and Directors by performing the administrative duties that enable us to deliver positive results.
Base Pay Range $19.00/hr - $20.00/hr
Primary Functions of This Position Include
Event Planning – plan and coordinate all aspects of all-staff conferences and recurring training events
Design and produce monthly corporate newsletter
Support HR efforts by assisting with new employee onboarding and conducting phone interviews
Maintain and update ClaimAid website
Manage ClaimAid's social media communication
Deposit checks, resolve past‑due accounts, process monthly invoices
Expense report management and coordination
Responsible for routine correspondence or documents using Microsoft Word, Excel, PowerPoint, Adobe, WordPress, InDesign
Scan documents for electronic retention
Benefits
Starting Pay – $19.00/hour or higher, commensurate with experience
Health insurance with Health Savings Account w/company contribution
Dental, Vision and Life insurance
Nine paid holidays annually
Paid vacation and sick time off
Paid volunteer time off
401(k) with company match
And more
Qualifications
Requires high school diploma or equivalent plus two years of experience
Excellent spelling and grammar, good phone skills, basic math skills, strong organizational skills, ability to prioritize tasks and meet deadlines, and ability to carefully proof own work
Proficient in Word, Excel, PowerPoint, Adobe, WordPress and Canva
Effective communication skills – conveying necessary information accurately, listening effectively and asking questions when clarification is needed
Tact, ability to maintain confidentiality and good interpersonal skills
Knowledge or ability to gain knowledge of company policies, procedures and business vocabulary
Team oriented behavior and willingness to promote a team‑oriented environment
Professional representation of the organization at all times
Maintain a valid driver’s license
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
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Base Pay Range $19.00/hr - $20.00/hr
Primary Functions of This Position Include
Event Planning – plan and coordinate all aspects of all-staff conferences and recurring training events
Design and produce monthly corporate newsletter
Support HR efforts by assisting with new employee onboarding and conducting phone interviews
Maintain and update ClaimAid website
Manage ClaimAid's social media communication
Deposit checks, resolve past‑due accounts, process monthly invoices
Expense report management and coordination
Responsible for routine correspondence or documents using Microsoft Word, Excel, PowerPoint, Adobe, WordPress, InDesign
Scan documents for electronic retention
Benefits
Starting Pay – $19.00/hour or higher, commensurate with experience
Health insurance with Health Savings Account w/company contribution
Dental, Vision and Life insurance
Nine paid holidays annually
Paid vacation and sick time off
Paid volunteer time off
401(k) with company match
And more
Qualifications
Requires high school diploma or equivalent plus two years of experience
Excellent spelling and grammar, good phone skills, basic math skills, strong organizational skills, ability to prioritize tasks and meet deadlines, and ability to carefully proof own work
Proficient in Word, Excel, PowerPoint, Adobe, WordPress and Canva
Effective communication skills – conveying necessary information accurately, listening effectively and asking questions when clarification is needed
Tact, ability to maintain confidentiality and good interpersonal skills
Knowledge or ability to gain knowledge of company policies, procedures and business vocabulary
Team oriented behavior and willingness to promote a team‑oriented environment
Professional representation of the organization at all times
Maintain a valid driver’s license
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
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