Mount Sinai Health System
Administrative Coordinator II (Executive Support) Financial Administration -Cor
Mount Sinai Health System, New York, New York, us, 10261
Overview
Administrative Coordinator II (Executive Support) Financial Administration - Corporate 42nd Street Full-Time (M-F) Days The Administrative Coordinator II is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division, with additional higher level functions including credentialing, appointments and promotions, special projects and grants. This individual is expected to oversee administrative direct reports, and typically reports to a division head, vice president or higher-level executive. S/he may function as Supervisor or Administrative Manager in the absence of higher level department leadership. Responsibilities
Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. Mentors, trains and/or conducts orientation for new office support staff and monitors performance. Coordinates administrative, secretarial and/or general office support coverage. Performs other related duties. Qualifications
Bachelors Degree or combination of applicable experience and education 7+ years related administrative or business experience required. Some supervisory experience strongly preferred. Employer Description
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Compensation
The Mount Sinai Health System provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65,885 - $98,827 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The stated salary range does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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Administrative Coordinator II (Executive Support) Financial Administration - Corporate 42nd Street Full-Time (M-F) Days The Administrative Coordinator II is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division, with additional higher level functions including credentialing, appointments and promotions, special projects and grants. This individual is expected to oversee administrative direct reports, and typically reports to a division head, vice president or higher-level executive. S/he may function as Supervisor or Administrative Manager in the absence of higher level department leadership. Responsibilities
Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes. Develops, updates and/or revises informational flyers, brochures, leaflets and mailings. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included. Mentors, trains and/or conducts orientation for new office support staff and monitors performance. Coordinates administrative, secretarial and/or general office support coverage. Performs other related duties. Qualifications
Bachelors Degree or combination of applicable experience and education 7+ years related administrative or business experience required. Some supervisory experience strongly preferred. Employer Description
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Compensation
The Mount Sinai Health System provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65,885 - $98,827 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The stated salary range does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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