University of New Mexico
Admin Assistant 3 - Speech and Hearing Sciences Clinic
University of New Mexico, Albuquerque, New Mexico, United States, 87101
Admin Assistant 3 - Speech and Hearing Sciences Clinic
Requisition ID: req34921
Working Title: Admin Assistant 3 - Speech and Hearing Sciences Clinic
Position Grade: 08
Position Summary This position is unique in that the academic component includes supporting faculty in delivering high-quality undergraduate and graduate education programs, while also playing an integral role in the department's clinical operations. This position will perform a variety of administrative and clinical support duties which require a range of skills and knowledge of organizational policies and procedures. Working closely with the Department Administrator, Clinic Director, and Patient Clinical Support Coordinator, this position will also complete tasks related to our clinic that include but are not limited to the following:
Responsibilities
Interacts with and/or oversees interaction with patients, in person and/or over the phone, assesses the nature and urgency of complaints; obtains preliminary patient and insurance information, and schedules and coordinates appointments with practitioners.
Obtains, creates, and maintains patient charts, histories, and related records and files; maintains manual and automated patient record-keeping systems.
Assists with patient billing, enters and maintains billing data and records, coordinates all financial and administrative procedures and documentation for the clinic.
Provides receptionist, staff, and secretarial support for the clinic; schedules and facilitates meetings and/or classes, initiates and prepares correspondence, researches information, and prepares reports as appropriate.
Assists with all clinical administrative procedures, records and documentation in compliance with relevant regulations, policies, and standards; compiles and prepares operational and activity reports in compliance with procedural requirements.
Ensures that all graduate students are in compliance with Department Clinic requirements.
May supervise and/or lead lower graded staff and/or student employees.
Performs miscellaneous job-related duties as assigned.
Salary and Benefits The final salary for this position is dependent upon total Education and Experience.
Pay: Hourly $18.09 - $20.68 (DOE)
Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.
Conditions of Employment
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.
Preferred Qualifications
Experience scheduling appointments and maintaining calendars; scheduling, coordinating and facilitating meetings, facilities usage, events, and/or travel arrangements, as required.
Proficiency in Microsoft Office Suite - Word, Excel, and Access
Minimum of two years reception experience preferably in a clinical setting
Experience working in a clinic environment including knowledge of patient registration procedures and documentation, care charts, patient histories, and medical terminology
Ability to establish, update, and maintain unit's files, inventories, and records; implement and maintain data management systems, as required.
Knowledge of clinical operations and procedures including experience with Cerner Millennium applications including Scheduling PowerChart, IDX, and other Frontline procedures
Ability to react calmly and effectively in emergency situations.
Experience with UNM purchasing policies, PCard, and Chrome River Expense
Familiar with UNM Business Policies and Procedures
Ability to converse with clients in Spanish
Additional Requirements Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's healthcare employee vaccination requirement.
Location and Status Campus: Main - Albuquerque, NM
Department: Speech and Hearing Sciences (903A)
Employment Type: Staff
Staff Type: Regular - Full-Time
Term End Date:
Status: Non-Exempt
Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach a cover letter, resume/UNMJobs application, and three professional references with your application.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
Requisition ID: req34921
Working Title: Admin Assistant 3 - Speech and Hearing Sciences Clinic
Position Grade: 08
#J-18808-Ljbffr
Working Title: Admin Assistant 3 - Speech and Hearing Sciences Clinic
Position Grade: 08
Position Summary This position is unique in that the academic component includes supporting faculty in delivering high-quality undergraduate and graduate education programs, while also playing an integral role in the department's clinical operations. This position will perform a variety of administrative and clinical support duties which require a range of skills and knowledge of organizational policies and procedures. Working closely with the Department Administrator, Clinic Director, and Patient Clinical Support Coordinator, this position will also complete tasks related to our clinic that include but are not limited to the following:
Responsibilities
Interacts with and/or oversees interaction with patients, in person and/or over the phone, assesses the nature and urgency of complaints; obtains preliminary patient and insurance information, and schedules and coordinates appointments with practitioners.
Obtains, creates, and maintains patient charts, histories, and related records and files; maintains manual and automated patient record-keeping systems.
Assists with patient billing, enters and maintains billing data and records, coordinates all financial and administrative procedures and documentation for the clinic.
Provides receptionist, staff, and secretarial support for the clinic; schedules and facilitates meetings and/or classes, initiates and prepares correspondence, researches information, and prepares reports as appropriate.
Assists with all clinical administrative procedures, records and documentation in compliance with relevant regulations, policies, and standards; compiles and prepares operational and activity reports in compliance with procedural requirements.
Ensures that all graduate students are in compliance with Department Clinic requirements.
May supervise and/or lead lower graded staff and/or student employees.
Performs miscellaneous job-related duties as assigned.
Salary and Benefits The final salary for this position is dependent upon total Education and Experience.
Pay: Hourly $18.09 - $20.68 (DOE)
Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.
Conditions of Employment
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.
Preferred Qualifications
Experience scheduling appointments and maintaining calendars; scheduling, coordinating and facilitating meetings, facilities usage, events, and/or travel arrangements, as required.
Proficiency in Microsoft Office Suite - Word, Excel, and Access
Minimum of two years reception experience preferably in a clinical setting
Experience working in a clinic environment including knowledge of patient registration procedures and documentation, care charts, patient histories, and medical terminology
Ability to establish, update, and maintain unit's files, inventories, and records; implement and maintain data management systems, as required.
Knowledge of clinical operations and procedures including experience with Cerner Millennium applications including Scheduling PowerChart, IDX, and other Frontline procedures
Ability to react calmly and effectively in emergency situations.
Experience with UNM purchasing policies, PCard, and Chrome River Expense
Familiar with UNM Business Policies and Procedures
Ability to converse with clients in Spanish
Additional Requirements Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's healthcare employee vaccination requirement.
Location and Status Campus: Main - Albuquerque, NM
Department: Speech and Hearing Sciences (903A)
Employment Type: Staff
Staff Type: Regular - Full-Time
Term End Date:
Status: Non-Exempt
Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach a cover letter, resume/UNMJobs application, and three professional references with your application.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
Requisition ID: req34921
Working Title: Admin Assistant 3 - Speech and Hearing Sciences Clinic
Position Grade: 08
#J-18808-Ljbffr