Salt Lake City Corporation
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Legal Assistant
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Salt Lake City Corporation . Job Description: Performs a variety of civil litigation and transactional support, research, and administrative/clerical functions for the civil division of the City Attorney’s Office. Position Title
Legal Assistant About The Position
Works for the City Attorney under the direct supervision of the Deputy Director of Operations in collaboration with individual City Attorneys. This is a professional position requiring collaborative teamwork skills, general understanding of accounting, thorough knowledge of legal processes, litigation procedures and filing requirements for all levels of court jurisdiction. Additionally, the skills required include the ability to perform and track many assignments, be proactive on projects, and develop consistent practices. About The Team
The Civil Division of the City Attorney’s Office serves as legal counsel to the elected officials and various departments of Salt Lake City Corporation. There are 20 attorneys in the division with 5 serving as litigation counsel to the City. There are 3 paralegals and 4 administrative support staff who support the handling of legal matters. The office values and fosters professional growth and supportive legal secretary work. The office also encourages continued involvement in professional organizations to promote professional development. Position Salary Range
Legal Secretary I: $19.64 – $25.77 Legal Secretary II: $21.65 – $28.60 Legal Secretary III: $22.93 – $31.29 Benefits
Health Insurance (95% of premium paid by city) Dental, Vision and Life Insurance Paid vacation and personal leave Six to Twelve weeks of paid parental leave from day 1 of employment Retirement contributions toward a pension plan and/or 401(k) A robust Employee Assistance Plan (EAP) Up to $4,000 tuition reimbursement annually Discounted supplemental benefits like pet insurance and legal services Job Closing Information
Early application submittal is encouraged. This position will close on November 11th, 2025 at 11:59 p.m. (MST). Key Responsibilities
Legal Secretary I
Prepares legal documents using legal terminology and in accordance with proper legal formats. May draft ordinances, resolutions, contracts, and legal agreements. May be required to compose more routine and less complex material. Develops documents from rough drafts, final drafts, notes, meeting notes, or discussions. Completes legal and court pleadings. Assists attorneys in preparing briefs, memoranda, motions and other written material for presentation to the Court or e-filing. Answer telephones, greets and routes visitors, appointments, and other persons as needed. Provides information and assistance to court officials, witnesses, outside attorneys and others. Performs other secretarial and clerical functions for the City's Attorneys. Maintains computerized filing system following department/division policies and procedures. Files documents into appropriate case/issue files and ensures that files are up to date with all pertinent document information. Maintains office law library and ensures that up-to-date legal subscriptions information is easily accessible. Arranges meetings, confirming attendance and meeting room technical needs have been met. May coordinate issuance of office supplies, stores, equipment, and furniture. May order supplies from warehouse or purchasing division. Prepares and processes requisitions and verifies completed orders. Prepares invoices, billings, travel requests, and other reports related to revenues collected and financial or budget statements. Processes checks for payment of bills and claims. May open, date stamp and sort mail and distribute to staff. Calendars meetings and court dates in order to remind staff of appointments. Supports agreement processing for experts, outside counsel, or other agencies. Other related duties as assigned. Legal Secretary II
Interviews and interacts with clients and witnesses in civil and/or criminal case preparation, locates, obtains, and disseminates information. Analyses and summarizes factual data. May be required to receive and send short notice subpoenas to appropriate parties. Reviews and updates cases or claims to determine ongoing document and information needs and to maintain document control tracking and tracing. Following Bureau of Criminal Identified Training, you will serve as a user in the Versadex system containing Criminal Justice information, to access and fulfill administrative responsibilities. Other related duties as assigned. Legal Secretary III
Civil litigation support, which may include electronic filing in federal/state court, subpoenas, document production and organization, docketing, deposition scheduling and support, and other litigation-related tasks. Transactional support, which may include compilation/review of documents, claim processing, ordinance/resolution preparation, and plat review. Draft and format legal documents in accordance with proper legal formats. Assist attorneys in preparing briefs, memoranda, motions, and other written material for presentation to courts, agencies, etc. Electronically file documents into appropriate case/issue files and ensure that files are up to date with all pertinent information. May work on accounting matters and use the City’s financial accounting software to access reports, process payments, etc. Other duties as assigned. Minimum Qualifications
Legal Secretary I
Graduation from high school or the equivalent and two years' work experience in an office performing secretarial duties, including a minimum of six months in a legal office or an equivalent legal secretarial course. The hiring authority can use their discretion to require proficiency in the use of word processing, spreadsheet and records management software, including specialized legal office software calendar and legal research programs, BCI access, and ability to type 60 wpm. Knowledge of modern office procedures, legal terminology, business English, grammar, correspondence formats and composition. Ability to schedule appointments through Outlook, perform research, develop and maintain computerized filing system and keep orderly records. Working knowledge of standard office machinery and equipment. Ability to relate well with co-workers, supervisors, public officials, attorneys, court officials, police officers, other employees and the general public. Legal Secretary II
Graduation from high school or the equivalent and four years' work experience as a legal secretary including two years in a city attorney's office, or the equivalent, performing legal secretarial and staff support duties. Paralegal or Legal Assistant training may be substituted on a year for year basis for one of the four years experiential requirement for external candidates. Demonstrated proficiency in the use of computer Systems utilized by City Attorney. Demonstrated proficiency with personal computer for word processing. Knowledge of modern office procedures, legal terminology, business English, grammar, correspondence formats and composition. Ability to schedule appointments, organize personal and attorneys’ workloads, do research, develop and maintain complex computerized filing system and keep orderly records. Ability to relate well with co-workers, supervisors, public officials, attorneys, court officials, police officers, other employees and the public. Ability to read and interpret policies, regulations, procedures, ordinances and statutes. Legal Secretary III
Graduation from high school or equivalent and six years' work experience performing legal secretarial and staff support duties. Extensive experience with personal computers and various software programs used for case filing, records management, case/claim status, and document formats and templates. Ability to perform tasks using discretion and independent judgment to fulfill job duties and design and develop processes. Ability to relate well to co-workers, supervisors, public officials, attorneys, court officials, police officers, other employees, and the public. Preferred Qualifications
Working knowledge of Microsoft Office Suite and Adobe Acrobat. Ability to obtain Notary in the State of Utah within six months of hire. Familiarity with Workday. Working Conditions
Light physical effort. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with computer screens. Exposure to stress as a result of human behavior. Career Ladder Note
After successful performance in the working level Secretary I position, during which time incumbent demonstrates ability to perform and accept responsibility for the various higher level duties, they may be promoted to Legal Secretary II. This career ladder move is based on incumbent meeting all minimum qualifications for the Legal Secretary II, supervisor recommendation, availability of funds and concurrence of the Department of Human Resources. After successful performance in the Legal Secretary II position, during which time incumbent demonstrates ability to perform and accept responsibility for the various higher level duties, they may be promoted to Legal Secretary III. This career ladder move is based on incumbent meeting all minimum qualifications for the Legal Secretary III, supervisor recommendation, availability of funds and concurrence of the Human Resources Department. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Position Type
Full-Time Employment type
Full-time Job Function
Legal Referrals increase your chances of interviewing at Salt Lake City Corporation by 2x.
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Legal Assistant
role at
Salt Lake City Corporation . Job Description: Performs a variety of civil litigation and transactional support, research, and administrative/clerical functions for the civil division of the City Attorney’s Office. Position Title
Legal Assistant About The Position
Works for the City Attorney under the direct supervision of the Deputy Director of Operations in collaboration with individual City Attorneys. This is a professional position requiring collaborative teamwork skills, general understanding of accounting, thorough knowledge of legal processes, litigation procedures and filing requirements for all levels of court jurisdiction. Additionally, the skills required include the ability to perform and track many assignments, be proactive on projects, and develop consistent practices. About The Team
The Civil Division of the City Attorney’s Office serves as legal counsel to the elected officials and various departments of Salt Lake City Corporation. There are 20 attorneys in the division with 5 serving as litigation counsel to the City. There are 3 paralegals and 4 administrative support staff who support the handling of legal matters. The office values and fosters professional growth and supportive legal secretary work. The office also encourages continued involvement in professional organizations to promote professional development. Position Salary Range
Legal Secretary I: $19.64 – $25.77 Legal Secretary II: $21.65 – $28.60 Legal Secretary III: $22.93 – $31.29 Benefits
Health Insurance (95% of premium paid by city) Dental, Vision and Life Insurance Paid vacation and personal leave Six to Twelve weeks of paid parental leave from day 1 of employment Retirement contributions toward a pension plan and/or 401(k) A robust Employee Assistance Plan (EAP) Up to $4,000 tuition reimbursement annually Discounted supplemental benefits like pet insurance and legal services Job Closing Information
Early application submittal is encouraged. This position will close on November 11th, 2025 at 11:59 p.m. (MST). Key Responsibilities
Legal Secretary I
Prepares legal documents using legal terminology and in accordance with proper legal formats. May draft ordinances, resolutions, contracts, and legal agreements. May be required to compose more routine and less complex material. Develops documents from rough drafts, final drafts, notes, meeting notes, or discussions. Completes legal and court pleadings. Assists attorneys in preparing briefs, memoranda, motions and other written material for presentation to the Court or e-filing. Answer telephones, greets and routes visitors, appointments, and other persons as needed. Provides information and assistance to court officials, witnesses, outside attorneys and others. Performs other secretarial and clerical functions for the City's Attorneys. Maintains computerized filing system following department/division policies and procedures. Files documents into appropriate case/issue files and ensures that files are up to date with all pertinent document information. Maintains office law library and ensures that up-to-date legal subscriptions information is easily accessible. Arranges meetings, confirming attendance and meeting room technical needs have been met. May coordinate issuance of office supplies, stores, equipment, and furniture. May order supplies from warehouse or purchasing division. Prepares and processes requisitions and verifies completed orders. Prepares invoices, billings, travel requests, and other reports related to revenues collected and financial or budget statements. Processes checks for payment of bills and claims. May open, date stamp and sort mail and distribute to staff. Calendars meetings and court dates in order to remind staff of appointments. Supports agreement processing for experts, outside counsel, or other agencies. Other related duties as assigned. Legal Secretary II
Interviews and interacts with clients and witnesses in civil and/or criminal case preparation, locates, obtains, and disseminates information. Analyses and summarizes factual data. May be required to receive and send short notice subpoenas to appropriate parties. Reviews and updates cases or claims to determine ongoing document and information needs and to maintain document control tracking and tracing. Following Bureau of Criminal Identified Training, you will serve as a user in the Versadex system containing Criminal Justice information, to access and fulfill administrative responsibilities. Other related duties as assigned. Legal Secretary III
Civil litigation support, which may include electronic filing in federal/state court, subpoenas, document production and organization, docketing, deposition scheduling and support, and other litigation-related tasks. Transactional support, which may include compilation/review of documents, claim processing, ordinance/resolution preparation, and plat review. Draft and format legal documents in accordance with proper legal formats. Assist attorneys in preparing briefs, memoranda, motions, and other written material for presentation to courts, agencies, etc. Electronically file documents into appropriate case/issue files and ensure that files are up to date with all pertinent information. May work on accounting matters and use the City’s financial accounting software to access reports, process payments, etc. Other duties as assigned. Minimum Qualifications
Legal Secretary I
Graduation from high school or the equivalent and two years' work experience in an office performing secretarial duties, including a minimum of six months in a legal office or an equivalent legal secretarial course. The hiring authority can use their discretion to require proficiency in the use of word processing, spreadsheet and records management software, including specialized legal office software calendar and legal research programs, BCI access, and ability to type 60 wpm. Knowledge of modern office procedures, legal terminology, business English, grammar, correspondence formats and composition. Ability to schedule appointments through Outlook, perform research, develop and maintain computerized filing system and keep orderly records. Working knowledge of standard office machinery and equipment. Ability to relate well with co-workers, supervisors, public officials, attorneys, court officials, police officers, other employees and the general public. Legal Secretary II
Graduation from high school or the equivalent and four years' work experience as a legal secretary including two years in a city attorney's office, or the equivalent, performing legal secretarial and staff support duties. Paralegal or Legal Assistant training may be substituted on a year for year basis for one of the four years experiential requirement for external candidates. Demonstrated proficiency in the use of computer Systems utilized by City Attorney. Demonstrated proficiency with personal computer for word processing. Knowledge of modern office procedures, legal terminology, business English, grammar, correspondence formats and composition. Ability to schedule appointments, organize personal and attorneys’ workloads, do research, develop and maintain complex computerized filing system and keep orderly records. Ability to relate well with co-workers, supervisors, public officials, attorneys, court officials, police officers, other employees and the public. Ability to read and interpret policies, regulations, procedures, ordinances and statutes. Legal Secretary III
Graduation from high school or equivalent and six years' work experience performing legal secretarial and staff support duties. Extensive experience with personal computers and various software programs used for case filing, records management, case/claim status, and document formats and templates. Ability to perform tasks using discretion and independent judgment to fulfill job duties and design and develop processes. Ability to relate well to co-workers, supervisors, public officials, attorneys, court officials, police officers, other employees, and the public. Preferred Qualifications
Working knowledge of Microsoft Office Suite and Adobe Acrobat. Ability to obtain Notary in the State of Utah within six months of hire. Familiarity with Workday. Working Conditions
Light physical effort. Handling of light weights and pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with computer screens. Exposure to stress as a result of human behavior. Career Ladder Note
After successful performance in the working level Secretary I position, during which time incumbent demonstrates ability to perform and accept responsibility for the various higher level duties, they may be promoted to Legal Secretary II. This career ladder move is based on incumbent meeting all minimum qualifications for the Legal Secretary II, supervisor recommendation, availability of funds and concurrence of the Department of Human Resources. After successful performance in the Legal Secretary II position, during which time incumbent demonstrates ability to perform and accept responsibility for the various higher level duties, they may be promoted to Legal Secretary III. This career ladder move is based on incumbent meeting all minimum qualifications for the Legal Secretary III, supervisor recommendation, availability of funds and concurrence of the Human Resources Department. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Position Type
Full-Time Employment type
Full-time Job Function
Legal Referrals increase your chances of interviewing at Salt Lake City Corporation by 2x.
#J-18808-Ljbffr