ARROW SYSTEMS INC
Benefits
Opportunity for advancement
Training & development
Competitive salary
Flexible schedule
About Us Arrow Systems, Inc. is a Buffalo–based manufacturer and distributor of advanced digital printing equipment and materials. We serve customers around the world in industries ranging from packaging and labeling to industrial and specialty printing. With decades of experience, our team focuses on delivering reliable, high-quality solutions backed by exceptional service and support.
Position Overview The Office Assistant will provide day-to-day administrative support across departments, assisting with bookkeeping, shipping and receiving, order processing, and general office coordination. This role will work closely with the bookkeeping and logistics teams to ensure smooth operations.
Responsibilities
Administrative & Bookkeeping Support
Assist with data entry, filing, and record keeping for accounts payable and receivable
Help with invoice processing, payment posting, and reconciling transactions
Support inventory and purchase order tracking
Communicate with customers and vendors regarding billing or payment inquiries
Maintain organized and up-to-date financial and administrative files
Logistics & Operations Support
Assist with order processing, shipping documentation, and scheduling shipments
Help receive incoming goods and verify inventory accuracy
Communicate with domestic and international freight carriers as needed
Maintain and manage warehouse to ensure timely order fulfillment
Update internal systems with shipment and tracking information
General Office Support
Answer and route phone calls or emails professionally
Greet visitors and assist with general office needs
Qualifications
Previous office or administrative experience preferred
Basic understanding of bookkeeping or logistics is a plus (training provided)
Strong attention to detail and organizational skills
Ability to prioritize and handle multiple tasks in a fast-paced environment
Proficient in Microsoft Office (Excel, Outlook, Word)
Excellent written and verbal communication skills
Team-oriented with a positive, proactive attitude
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Opportunity for advancement
Training & development
Competitive salary
Flexible schedule
About Us Arrow Systems, Inc. is a Buffalo–based manufacturer and distributor of advanced digital printing equipment and materials. We serve customers around the world in industries ranging from packaging and labeling to industrial and specialty printing. With decades of experience, our team focuses on delivering reliable, high-quality solutions backed by exceptional service and support.
Position Overview The Office Assistant will provide day-to-day administrative support across departments, assisting with bookkeeping, shipping and receiving, order processing, and general office coordination. This role will work closely with the bookkeeping and logistics teams to ensure smooth operations.
Responsibilities
Administrative & Bookkeeping Support
Assist with data entry, filing, and record keeping for accounts payable and receivable
Help with invoice processing, payment posting, and reconciling transactions
Support inventory and purchase order tracking
Communicate with customers and vendors regarding billing or payment inquiries
Maintain organized and up-to-date financial and administrative files
Logistics & Operations Support
Assist with order processing, shipping documentation, and scheduling shipments
Help receive incoming goods and verify inventory accuracy
Communicate with domestic and international freight carriers as needed
Maintain and manage warehouse to ensure timely order fulfillment
Update internal systems with shipment and tracking information
General Office Support
Answer and route phone calls or emails professionally
Greet visitors and assist with general office needs
Qualifications
Previous office or administrative experience preferred
Basic understanding of bookkeeping or logistics is a plus (training provided)
Strong attention to detail and organizational skills
Ability to prioritize and handle multiple tasks in a fast-paced environment
Proficient in Microsoft Office (Excel, Outlook, Word)
Excellent written and verbal communication skills
Team-oriented with a positive, proactive attitude
#J-18808-Ljbffr